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Best Meeting Management Software in 2026

Meeting management software covers the work around a meeting, from planning its agenda to tracking decisions and next steps. Compare agenda templates and recurring-meeting support with action-item tracking, decision tracking, and outcome reporting. Participant limits, free-plan availability, and paid-from pricing also help you assess practical fit. Fellow, AgreeDo, and Decisions are among the options shown, alongside Geekbot and Magic Minutes. Consider which parts of your meeting process need structure, whether that means preparing repeat discussions, keeping commitments visible, or reviewing outcomes afterward.

  1. 1

    AgreeDo

    by AgreeDo
    Free plan AndroidExtensioniPhone+5

    AgreeDo connects agenda preparation, minutes, tasks and follow-up, with controls for moderated and closed meetings.

    7.6 Free plan · paid from $7.90/mo · 30-day trial Visit site
  2. 2

    4Minitz

    Free plan Self-hostedWeb

    4Minitz brings agendas, minutes, and follow-up actions into a self-hosted meeting workflow.

    7.4 Free plan Visit site
  3. 3

    Decisions

    by Decisions
    Free plan AndroidAPIiPhone+3

    Decisions brings workflow design, AI orchestration, and process monitoring into one platform.

    7.4 Pricing on request Visit site
  4. 4

    Fellow

    by Fellow
    Free plan AndroidAPIExtension+4

    Fellow combines meeting capture, recaps and searchable meeting history, with several ways to record. Check the Free plan's lifetime limits and the listed seat caps before choosing a paid tier.

    7.3 Free plan · paid from $7/user/mo (annual) · 14-day trial Visit site
  5. 5

    Decisions

    Free plan AndroidiPhoneWeb

    Decisions brings meeting capture, collaboration and Planner task sync into a Microsoft 365-centered workflow.

    7.2 Free plan · paid from $8/user/mo (annual) Visit site
  6. 6

    GovClerk Minutes

    Free plan AndroidiPhoneWeb

    GovClerk Minutes brings recordings, drafts, approvals, and final minutes into one workflow. Compare the meeting and seat allowances across plans with your organization’s needs.

    7.1 Free plan · paid from $49.17/mo (annual) Visit site
  7. 7

    Decidiq

    by Decidiq
    Free plan APISelf-hostedWeb

    Choose Decidiq if your organization uses Nextcloud and needs configurable meeting workflows with decision and action-item tracking.

    7.0 Free plan Visit site
  8. 8

    Geekbot

    by Geekbot
    Free plan APIWeb

    Geekbot combines asynchronous check-ins with polls and report-based questions in Slack and Microsoft Teams. Check the Starter user limit and three-month history cap against your team’s needs.

    7.0 Free plan · paid from $0.75/user/mo (annual) · 30-day trial Visit site
  9. 9

    MeetingKing

    by MeetingKing
    Free plan ExtensioniPhoneWeb

    Choose MeetingKing if you want agendas, minutes, and follow-up tasks in a shared meeting workflow, with a free plan or paid plans sized for up to 25 users.

    6.9 Free plan · paid from $9.95/user/mo Visit site
  10. 10

    MeetingNotes by SmartKit

    Free plan AndroidiPhoneWeb

    MeetingNotes provides a structured way to capture meeting discussion, decisions, attendance, and follow-up work.

    6.9 Free plan Visit site
  11. 11

    Standup Alice

    Free plan AndroidiPhoneWeb

    Choose Standup Alice if your team needs recurring stand-up prompts and scheduled summaries across channels, workspaces, or time zones.

    6.8 Free plan · paid from $1.99/user/mo Visit site
  12. 12

    Magic Minutes

    by Magic Minutes
    Free plan Web

    Magic Minutes focuses on meeting minutes, follow-up actions, and access to meeting materials. Its free plan serves attendees, while paid plans add minute-taker roles.

    6.7 Free plan · paid from £60/mo · 30-day trial Visit site
  13. 13

    Parabol

    Free plan Self-hostedWeb

    Parabol combines structured meeting formats with options for asynchronous participation. Its free Starter plan has clear usage limits, while Team Health is listed for Team and Enterprise.

    6.7 Free plan Visit site
  14. 14

    Boardable

    Free trial AndroidiPhoneLinux+3

    Boardable combines meeting preparation and decision workflows with mobile access and integrations. Check the seat rules and annual starting price against your organization’s needs.

    6.4 From $20.99/user/mo (annual) · 14-day trial Visit site
  15. 15

    BoardEffect

    Free trial AndroidAPIiPhone+1

    BoardEffect combines board-meeting preparation, collaboration, governance records, and mobile access for institutional teams.

    6.4 Pricing on request Visit site
  16. 16

    Atlas Governance

    Free trial AndroidiPhoneWeb

    Atlas Governance brings board meeting preparation and follow-up tools together across web and mobile apps. The 30-day trial provides Legacy access, but continued use requires choosing a paid plan.

    6.3 From $17/user/mo (annual) · 30-day trial Visit site
  17. 17

    Convene

    by Convene
    Free trial AndroidiPhoneMac+2

    Choose Convene if your organization needs board meeting workflows with document collaboration, action tracking, audit trails, and multiple hosting options on Standard.

    6.3 Pricing on request Visit site
  18. 18

    BoardPro

    Free trial AndroidiPhoneWeb

    Choose BoardPro if your board needs meeting preparation, minute-taking, decisions and actions managed in one platform, with offline mobile access.

    6.2 From $165/mo · 30-day trial Visit site
  19. 19

    ActionItem

    Free trial Web

    ActionItem combines meeting preparation, voting records, and assigned-action follow-up for boards. Check the board allowance and post-trial access conditions against your organization’s needs.

    6.1 From 29 CAD/mo (annual) Visit site
  20. 20

    iBabs

    by iBabs
    Free trial AndroidiPhoneSelf-hosted+2

    Choose iBabs if your organization needs agenda templates alongside decision, action-item, and outcome tracking. Look elsewhere if you need a publicly stated price before contacting the maker.

    6.1 Pricing on request Visit site
  21. 21

    Board Intelligence Portal

    Paid iPhoneMacWeb+1

    Board Intelligence Portal combines board-pack preparation, director collaboration, and meeting support across listed devices. Organisations will need to request a tailored quote to determine pricing.

    5.9 Pricing on request Visit site
  22. 22

    BoardPAC

    Paid AndroidiPhoneMac+3

    BoardPAC combines board meeting workflows, access controls, and follow-up tracking across several deployment options.

    5.9 Pricing on request Visit site
  23. 23

    Lucid Meetings

    by Lucid Meetings
    Free trial APIExtensionWeb

    Lucid Meetings combines meeting preparation, live collaboration, records, and follow-through tools.

    5.9 30-day trial Visit site
  24. 24

    Beenote

    by Beenote
    Paid WebiPhoneAndroid

    Beenote brings meeting records, summaries, action tracking, templates, and searchable archiving together. The listed plans are paid, with a 30-day trial available.

    5.8 From $4.60/user/mo (annual) · 30-day trial Visit site
  25. 25

    OnBoard

    by OnBoard
    Free trial AndroidiPhoneWeb

    OnBoard combines board meeting preparation with document distribution and governance tracking across web and mobile.

    5.8 Pricing on request Visit site

#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price

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