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Best Event Scheduling Software in 2026
An event schedule can involve attendee access, rooms, sessions, and speakers, with different demands depending on the format. Compare attendee limits and mobile app support alongside room scheduling, session tracks, and speaker management. Hybrid event support may be relevant for events that combine in-person and remote participation. Free-plan availability and paid-from pricing offer further points to weigh. Fourwaves, Indico, and Zoho Backstage are among the entries to consider. Match the listed scheduling capabilities to the parts of your event your team needs to organize.
- 34 apps
- Research read 23 Sept 2026
- How the order is worked out
- 1
pretalx
Free plan Open source APILinuxSelf-hosted+1pretalx covers the submission, review, scheduling, and publication workflow for events, with both hosted and self-hosted options.
- 2
ConfTool
Free plan AndroidiPhoneSelf-hosted+1ConfTool covers core conference workflows from submission and scheduling through registration and invoicing.
- 3
Callboard
Free plan APISelf-hostedWebCallboard covers the event workflow from proposals through agenda publication, with exports and integrations for programme data.
- 4
Fourwaves
Free plan AndroidAPIiPhone+2Fourwaves combines submission, review, registration and event tools for academic conferences. The free Starter plan has a 25-submission annual cap, and each listed plan carries a 3% service fee.
- 5
ChronoFlo Calendar
Free plan ExtensionWebChoose ChronoFlo Calendar if you want a browser-based event calendar with timeline navigation, custom themes and rich media.
- 6
- 7
EventBlok
Free plan WebEventBlok brings programme planning and production coordination together, with connected views for teams working across devices.
- 8
GetSpot
Free plan AndroidiPhoneGetSpot brings group membership, event scheduling, waitlists, and wallet-based fee handling into one mobile app.
- 9
Agorify
Free plan AndroidiPhoneWebChoose Agorify if you need event tools for attendees, sessions, speakers, and hybrid participation.
- 10
Gythr
Free plan WebGythr combines registration, agenda, speaker and networking tools for event teams. Its free tier has clear event and retention limits, while paid options include per-event and annual plans.
- 11
OpenAgenda
Free plan APIWebChoose OpenAgenda to coordinate and distribute public event schedules, particularly when submissions, moderation, website embeds, and multiple export formats matter.
- 12
ProgramChair
Free plan Self-hostedWebProgramChair covers the main academic conference workflow, including reviews, scheduling, communications, and backups. Societies can choose provider hosting or run it on their own site and domain.
- 13
Sessionize
Free plan AndroidiPhoneWebSessionize covers speaker submissions, evaluation, session management, and schedule publishing, with an offline-capable attendee app.
- 14
Zoho Backstage
Free plan AndroidAPIiPhone+1 - 15
PragmaPlanner
Free plan WebPragmaPlanner focuses on schedule building and constraint checking, with support for roomless and hybrid sessions.
- 16
Session Canvas
Free plan Self-hostedWebSession Canvas covers conference submissions through event publishing, with tools for organizers, reviewers, and speakers.
- 17
Untitled Conference
Free plan APISelf-hostedWebUntitled Conference connects proposal handling, review, speaker workflows, and agenda planning in one conference operations tool.
- 18
ScheduleWeaver
Free plan WebChoose ScheduleWeaver when you need to turn a CSV or Excel agenda into a branded, shareable schedule with tracks, rooms, and filters. Look elsewhere if you also need ticketing or attendee management.
- 19
BagEvent
Free trial AndroidiPhoneMac+2Choose BagEvent if you organize conferences, corporate events, or trade shows and want registration, ticketing, payments, and check-in in one service.
- 20
Showdates
Free plan iPhoneChoose Showdates if you want a free way to explore stage shows at neighbourhood venues in Victoria and compare dates.
- 21
Showrunner
Free plan WebChoose Showrunner if your team needs to coordinate schedules, room leads, speakers, and incidents for a conference in its stated event-size range.
- 22
Sliqagenda
Free plan WebChoose Sliqagenda if you need an interactive event schedule that can be imported from a draft program and shared with attendees.
- 23
- 24
Converia
Paid AndroidAPIiPhone+1Converia covers the administrative and attendee-facing parts of complex conferences, from abstracts through invoicing and mobile participation.
- 25
Eventation
Paid AndroidAPIiPhone+1Eventation brings registration, attendee engagement, exhibitor workflows, analytics, and security controls into one platform.
#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price
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