PragmaPlanner

What PragmaPlanner is

PragmaPlanner is web-based event organization software for scheduling multiple tracks at conferences, interview days, and summits. Its solver searches schedule combinations to improve attendee satisfaction while observing organizer-set constraints. Organizers can assign speakers, record participant preferences, set room capacities and blocked times, and lock rooms or time slots. The software flags speaker overlaps, capacity problems, and invalid placements. Attendee records can include descriptions, email addresses, availability, and preferences, with assignments tracked in the project. CSV and ICS support data exchange, and customizable PDF exports provide agendas. ICS import and export work with Google Calendar, Apple Calendar, Outlook, and other digital calendar systems. Roomless sessions can run concurrently without room conflicts, and hybrid schedules can combine these with physical sessions. Projects are encrypted on the user's device before syncing or sharing; the maker says its servers cannot see schedules or participant data. The free plan costs nothing and allows up to 30 participants and 50 projects. Pro is priced on request, billed plus taxes. PragmaPlanner does not replace registration, ticketing, check-in, badge printing, marketing email, or on-site operations tools.

Who it suits

PragmaPlanner suits organizers who need to coordinate speakers, rooms, attendee preferences, and multiple event tracks. It can also suit hybrid events combining physical sessions with roomless sessions.

Limits

The Free plan allows up to 30 participants and 50 projects. Pro is priced on request, billed plus taxes, and covers about 200 participants, often more, with up to 1,000 projects. PragmaPlanner does not include registration, ticketing, check-in, badge printing, marketing email or on-site operations tools.

Getting started

1. Visit the PragmaPlanner website and create an account.
2. Save the recovery key shown during signup; it is needed if you forget your password.
3. Choose the Free plan or review Pro and White-label options.
4. Import attendee information or add attendee descriptions, email addresses, availability and preferences.
5. Set speaker assignments, room capacities, blocked times and room or time locks.
6. Build and review the schedule, then export a PDF agenda or exchange data using CSV or ICS.

Verdict

PragmaPlanner focuses on schedule building and constraint checking, with support for roomless and hybrid sessions. Organizers needing registration, ticketing, check-in, or on-site operations will need separate tools.