Showrunner

Free plan Web

What Showrunner is

Showrunner is web-based conference operations software for coordinating event schedules, rooms, speakers, and live issues. Its Command Center gives the team real-time updates on session status, speaker check-ins, alerts, and incidents. Program teams can use the visual schedule builder to arrange sessions by drag and drop and detect conflicts. Intelligent slot finding and auto-scheduling are in beta; the slot finder scores options using speaker availability, room capacity, AV compatibility, track clustering, day distribution, and speaker transition time.

The system supports multiple venues and rooms, with room capacities, AV equipment profiles, floor plans, and configurations. Room leads can use a mobile-first dashboard in a browser to update session statuses and flag issues without downloading an app. Attendees can view a mobile-friendly public schedule, filter by track, save sessions, and export them to Google Calendar, Apple Calendar, or Outlook without an account. Anyone can scan venue QR codes to report an issue, which the team can triage by severity, assign, and track through resolution. Showrunner is aimed at events with 500 to 10,000 attendees and 50 to 300 sessions. Its site describes row-level database security, role-based permissions, and encryption in transit and at rest.

Who it suits

Showrunner suits operations leads, production managers, and program managers coordinating events with 500 to 10,000 attendees and 50 to 300 sessions. It also fits volunteer room leads who need to update session statuses and flag issues from a browser.

What it does well

Tracks sessions, speaker check-ins, alerts, and incidents in real time.
Builds schedules with drag-and-drop planning and conflict detection.
Organizes multiple venues, rooms, capacities, AV profiles, and floor plans.
Lets attendees save sessions and export schedules to calendar services without an account.
Supports QR-code incident reports with severity triage and resolution tracking.
Offers a free starting plan without a credit card.

What to know first

Intelligent slot finding and auto-scheduling are in beta.
Paid plan pricing is available on request.

Plans

Plan	Billed and limits	Price
Free to start	No credit card required · pricing and usage limits not stated	Free

As showrunnerapps.com lists them, read 4 Oct 2026. The maker's own page has the final word.

Getting started

Visit the Showrunner website.
Create an event; the site says the first event can be created in under two minutes.
Start with the free plan without entering credit card details.
Use Showrunner in a browser; room leads can also access their dashboard there without downloading an app.

Verdict

Choose Showrunner if your team needs to coordinate schedules, room leads, speakers, and incidents for a conference in its stated event-size range. Its free starting plan lets users create an event without a credit card. Teams that need intelligent slot finding or auto-scheduling should account for those features being in beta.

Questions

What does Showrunner cost?

The free starting plan is 0.00 USD. Paid pricing is available on request.

Is there a free plan?

Yes. The free starting plan does not require a credit card.

Which platforms does Showrunner support?

Showrunner is web-based. Room leads can use the dashboard in a browser without downloading an app.

Can attendees view the schedule without an account?

Yes. Attendees can view the public schedule, filter by track, save sessions, and export sessions to Google Calendar, Apple Calendar, or Outlook without an account.

Who founded Showrunner?

Showrunner identifies Armaan Virani as its founder.

Are intelligent slot finding and auto-scheduling available?

Both features are in beta. The slot finder scores options using speaker availability, room capacity, AV compatibility, track clustering, day distribution, and speaker transition time.

Facts from Showrunner's own pages

Access: Room leads use Showrunner in a browser, and the site says no app download is required for that dashboard. · showrunnerapps.com, 4 Oct 2026
Attendee schedule: Attendees can view a mobile-friendly public schedule, filter by track, save sessions, and export to Google Calendar, Apple Calendar, or Outlook without an account. · showrunnerapps.com, 4 Oct 2026
Event size: The site says it is designed for events with 500 to 10,000 attendees and 50 to 300 sessions. · showrunnerapps.com, 4 Oct 2026
Founder: The site identifies Armaan Virani as Showrunner's founder. · showrunnerapps.com, 4 Oct 2026
Getting started: The site says users can create their first event in under two minutes and start free without a credit card. · showrunnerapps.com, 4 Oct 2026
Incident reporting: Anyone can scan venue QR codes to report an issue, which the team can triage by severity, assign, and track through resolution. · showrunnerapps.com, 4 Oct 2026
Intended users: It is aimed at operations leads, production managers, program managers, and volunteer room leads. · showrunnerapps.com, 4 Oct 2026
Live operations: The Command Center tracks session statuses, speaker check-ins, alerts, and incidents in real time across the team. · showrunnerapps.com, 4 Oct 2026
Product: Showrunner is conference operations software with a real-time Command Center, visual schedule builder, room lead dashboards, speaker check-in tracking, and incident management. · showrunnerapps.com, 4 Oct 2026
Room leads: The mobile-first Room Lead dashboard runs in a browser, so volunteers can update session statuses and flag issues without downloading an app. · showrunnerapps.com, 4 Oct 2026
Scheduling: The schedule builder supports drag-and-drop scheduling, conflict detection, and beta intelligent slot finding and auto-scheduling. · showrunnerapps.com, 4 Oct 2026
Scheduling inputs: The slot finder scores options using speaker availability, room capacity, AV compatibility, track clustering, day distribution, and speaker transition time. · showrunnerapps.com, 4 Oct 2026
Security: The site says Showrunner uses row-level security on every database table, role-based permissions at the UI and backend, and encryption in transit and at rest. · showrunnerapps.com, 4 Oct 2026
Venues: Showrunner supports multiple venues and rooms, with room capacities, AV equipment profiles, floor plans, and configurations. · showrunnerapps.com, 4 Oct 2026

Where Showrunner stands on Freedom251

Event Scheduling Software#21 of 34