Free and open first
Best HR Document Management Software in 2026
Managing employee records involves more than storing files: access, retrieval and retention all matter. Compare permission models, audit logs and retention automation to assess document governance. Employee self-service and OCR search speak to how people access and find records, while API access and included storage add integration and capacity considerations. Free plans and paid-from pricing provide cost context. IceHrm, Zoho People and SovoHR are among the options shown, alongside DutyDuke and Efalia HR ECM. Use the listed capabilities to consider which tools fit your record-handling requirements and who needs to work with employee documents.
- 25 apps
- Research read 23 Sept 2026
- How the order is worked out
- 1
Employment Hero
by Employment HeroFree plan AndroidAPIiPhone+1Choose Employment Hero if your organisation needs a web and mobile HR service spanning employee records, leave, onboarding and time tracking.
7.5 Visit site - 2
IceHrm
Free plan AndroidAPIiPhone+2IceHrm combines core HR administration with payroll, recruitment, and performance tools. Check the plan limits and extension availability against your needs before choosing an edition.
- 3
DutyDuke
Free plan Self-hostedWebDutyDuke brings employee records, leave workflows, document tracking and other HR functions into a free, open-source platform.
- 4
Zoho People
by Zoho PeopleFree plan AndroidAPIiPhone+1Zoho People covers several core HR tasks and offers web and mobile access. The free plan supports five users; paid tiers also require at least five users, and their individual prices are not listed.
- 5
SovoHR
Free plan Self-hostedWebChoose SovoHR if your business needs recruitment, employee administration and UK Right to Work workflows in one web service.
- 6
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Dapplon Policy Distribution
Free trial AndroidAPIiPhone+1Choose Dapplon Policy Distribution if your HR team needs to distribute policies, collect acknowledgements, and manage employee documents in one feature set.
- 8
- 9
Dayforce Scheduling
by Dayforce SchedulingPaid AndroidAPIiPhone+1Choose Dayforce Scheduling if your organization needs demand forecasting, centralized staffing, and employee schedule tools in one system.
- 10
Efalia HR ECM
Paid AndroidAPIiPhone+5Efalia HR ECM brings employee document workflows, retention, search, and employee access together. Organizations should request a quote based on their size, storage, users, and required features.
- 11
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- 13
Operentra HRM
by Operentra HRMFree trial APIWebOperentra HRM spans core HR, recruitment, payroll, and employee self-service, with features varying by tier.
- 14
RootHR
Free trial AndroidiPhoneWebChoose RootHR if your UK organisation needs one platform for HR processes, workforce operations and UKVI compliance.
- 15
- 16
Open HRMS Employee Document Management
Paid LinuxSelf-hostedWeb+1Choose Open HRMS Employee Document Management if your organization needs employee document records with expiry validation and mail alerts within an Odoo-based HR system.
- 17
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- 19
ServiceNow Event Management
by ServiceNow Event ManagementPaid APILinuxWeb+1Choose ServiceNow Event Management if its four alert-handling capabilities match your requirements.
- 20
oneDox
Paid Self-hostedWeboneDox brings HR document generation, acceptance, signing, validation, and recordkeeping into a single workflow. Buyers should consider the quote-based fee and the stated limits on document deletion.
- 21
timeware HRMS Document Management
Paid AndroidAPIiPhone+1This module focuses on employee-record documents, searchable OCR, acknowledgements, and form workflows. Consider the per-employee charge, configuration fee, and document size limit when assessing fit.
- 22
WORKSPHR Organizational Chart
Paid AndroidWebWORKSPHR connects organisational charts to employee data and related approval workflows.
- 23
Iron Mountain Digital HR Solution
Paid Web - 24
MHR People First
Paid Web - 25
UKG Document Manager
Paid Web
#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price
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