No. 5 of 26 ·HR Document Management Software

Efalia HR ECM

Web · Windows · Mac · Linux · Android · iPhone · Self-hosted · API

Freedom report

Two barsScore 5.8

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely6 of 6 device platforms
DocumentedPlans, terms and facts published

Efalia HR ECM is ranked #5 of 26 in HR document management software on Freedom251. It runs on Android, API, iOS, Linux, macOS, Self-hosted, Web, Windows.

Efalia HR ECM plans and pricing

All plans

Efalia HR ECM Not published Price varies by company size, storage, users and features; contact Efalia for a quote efalia.com · 4 Oct 2026

Compared on HR document management software

Retention automation: Yes
Audit log: Yes
Employee self-service: Yes
Permission model: custom
API access: Yes

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The record

Purpose: Centralizes, secures and automates employee documents from onboarding through offboarding.
Document workflows: The product supports configurable workflows, digital signatures, document classification and granular access rights.
Search and history: It offers quick and multi-criteria search, favorites, saved searches and recently viewed items.
HRIS integrations: Efalia names Sopra HR, Silae, Cegid, Sage HR and Office 365 as integrations and says synchronization can be bidirectional through open APIs.
Automated retention: It can apply electronic archiving rules by document type and issue alerts before legal retention deadlines.
Employee access: Employees can access payslips, contracts and certificates through a secure personal space available 24/7.
Security controls: The HR page states that access can be logged and partitioned, including for medical and disciplinary data, and that access and changes are recorded.
Hosting and deployment: Efalia offers SaaS hosting and on-premise deployment using a maintained Virtual Appliance; its SaaS offer relies in part on OVH infrastructure in France.
Security testing: Efalia says each application receives an independent penetration test at least once a year and that automated regression and security tests run with each major release.
Certifications: The company lists GDPR compliance, SecNumCloud infrastructure, Cyber Essentials Plus and a Secure by Design approach audited by Cybalgoris.
Support and training: Efalia provides documentation, support and training resources, and says it can develop a connector when the requested one is not listed.
Intended users: The product page describes uses for HR directors and managers, recruiters, payroll managers, team leads, employees, training managers and HR lawyers.
Pricing basis: Efalia says ECM pricing varies with company size, storage, number of users and selected features; it provides no numeric price on the page.
Founded: 1982

Where it ranks on Freedom251

Best HR Document Management Software in 2026#5 of 26

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Sources

efalia.com/en/solution/edm-hr-files· checked 4 Oct 2026
efalia.com/en/hosting· checked 4 Oct 2026
efalia.com/en/security· checked 4 Oct 2026
efalia.com/en/certifications· checked 4 Oct 2026
efalia.com/en/connectors· checked 4 Oct 2026
efalia.com/en/plateforme/document-management-softw· checked 4 Oct 2026