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Open HRMS Employee Document Management

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Open HRMS Employee Document Management's own site

What Open HRMS Employee Document Management is

Open HRMS Employee Document Management is a module for storing and organizing employee records such as certificates, appraisal reports, passports, and licenses. Users can configure document types, attach copies of documents, and record expiry dates. The app validates expiry dates and can send mail notifications when a document expires or reaches another specified date. Documents can be grouped by employee, and users can select an employee to view that person's records. The document window also supports custom filters and groups, with an Export All option for sending data to an Excel sheet.

The module uses Odoo apps and the Odoo Documents module to store files related to records. Open HRMS says no additional configuration is required. Access rights for records can be adjusted through the user interface or code. The maker documents installing Open HRMS on Windows and Ubuntu, including server setups accessed through a web browser, and says customers can install the module through the Odoo 16 App Store.

Open HRMS is open source, but this module has no free plan. The pricing note gives a starting price of $49.90/mo. A listed Open HRMS Base + Project Management + Payroll plan costs $99.99 a month, billed $ 99.99 /month, for up to 50 users and includes Employee Documents and other HR modules. The maker says its HR software is intended for organizations of different sizes; its FAQ describes it as ideal for companies with 100+ employees and able to manage 1000+ employees at a time.

Who it suits

This module suits organizations that need to keep employee documents, track their expiry dates, and send mail alerts. It may be a fit for Open HRMS or Odoo users who want employee records grouped, filtered, and exportable, including companies with 100+ employees.

What it does well

  • Tracks document expiry dates and validates them.
  • Sends mail notifications based on expiry dates.
  • Supports configurable document types and attached copies.
  • Groups employee documents and offers filters and export.
  • The maker says no additional configuration is required.

What to know first

  • There is no free plan.
  • The listed $99.99/month plan supports up to 50 users.
  • The Odoo Documents module is absent from Odoo Community editions.

Plans

PlanBilled and limitsPrice
Open HRMS Base + Project Management + Payroll$ 99.99 /month · Up to 50 users · includes Employee Documents and other HR modules$99.99 a month

As openhrms.com lists them, read 9 Oct 2026. The maker's own page has the final word.

Getting started

  1. Visit the Open HRMS Employee Document Management product page.
  2. Install Open HRMS on Windows or Ubuntu, or use the Odoo 16 App Store route described by the maker.
  3. Use the Odoo apps Document module to store employee-related documents.
  4. Create document types and add expiry dates and document copies to employee records.
  5. Group or filter records by employee and export data to an Excel sheet as needed.

Verdict

Choose Open HRMS Employee Document Management if your organization needs employee document records with expiry validation and mail alerts within an Odoo-based HR system. Look elsewhere if you need a free plan or rely on the Odoo Documents module in an Odoo Community edition.

Questions

How much does Employee Document Management cost?

The pricing note says paid from $49.90/mo. A listed Open HRMS Base + Project Management + Payroll plan costs $99.99 a month, billed $ 99.99 /month, for up to 50 users.

Is there a free plan?

No. The product is listed as paid and has no free plan.

Which platforms are supported?

The listed platforms are Linux, self-hosted, web, and Windows. The maker documents installation on Windows and Ubuntu, with server access through a web browser.

What does the module manage?

It stores employee documents such as certificates, appraisal reports, passports, and licenses. Users can set document types and expiry dates, attach copies, and receive mail notifications based on expiry dates.

Does it integrate with Odoo?

The module uses Odoo apps and the Odoo Documents module to store documents related to records. The maker identifies Odoo as Open HRMS's core ERP platform.

Is Open HRMS open source?

Open HRMS is described as open source, and its underlying Odoo ERP is also described as open source.

Facts from Open HRMS Employee Document Management's own pages

Access rights
The FAQ says record access rights can be adjusted through the user interface or code. · openhrms.com, 4 Oct 2026
Attachments
Users can attach a copy of a document to an employee document record. · openhrms.com, 9 Oct 2026
Community edition limitation
The maker's book says the Odoo Documents module is absent from community editions and describes document templates for storing files in Odoo Community. · openhrms.com, 9 Oct 2026
Company size guidance
The FAQ says Open HRMS is ideal for companies with 100+ employees and can manage 1000+ employees at a time. · openhrms.com, 4 Oct 2026
Configuration
The maker says no additional configuration is required for the app. · openhrms.com, 9 Oct 2026
Deployment
The maker documents installing Open HRMS on Windows and Ubuntu, including setup on a server accessed through a web browser. · openhrms.com, 4 Oct 2026
Document access
Users can group documents by employee and select an employee to view that person's documents. · openhrms.com, 9 Oct 2026
Document alerts
It can alert users when a document reaches an expiration date or another specified date. · openhrms.com, 4 Oct 2026
Document dates
Documents can have expiry dates, and the app validates expiry dates. · openhrms.com, 9 Oct 2026
Document features
Listed features include document types, expiry dates, expiry-date validation, employee document management, and mail notifications based on expiry dates. · openhrms.com, 4 Oct 2026
Document types
Users can configure document types, including examples such as driving licenses, passports, and ID cards. · openhrms.com, 9 Oct 2026
Expiry alerts
The app can send mail notifications based on document expiry dates. · openhrms.com, 9 Oct 2026
Export and filtering
The document window supports custom filters and groups, and offers an Export All option for exporting data to an Excel sheet. · openhrms.com, 9 Oct 2026
Headquarters
Calicut, Kerala, India · openhrms.com, 28 Sept 2026
Implementation
The maker offers implementation packages that include installation and configuration, with training and consultation varying by package. · openhrms.com, 4 Oct 2026
Installation
The maker's v16 book says customers can install the module through the Odoo 16 App Store. · openhrms.com, 9 Oct 2026
Integration
The product page says the app uses the Odoo apps Document module to store documents related to records. · openhrms.com, 9 Oct 2026
Integrations
The maker identifies Odoo as the underlying ERP platform; the product page does not list other integrations. · openhrms.com, 4 Oct 2026
Intended users
Open HRMS says its overall HR software is intended for organizations of both small and large sizes. · openhrms.com, 4 Oct 2026
Organization and access
The maker describes Open HRMS as suitable for small and large enterprises and based on Odoo, an open-source ERP. · openhrms.com, 9 Oct 2026
Platform basis
The product page describes the module as using Odoo apps, and Open HRMS identifies Odoo as its core. · openhrms.com, 4 Oct 2026
Purpose
The app stores and manages employee documents such as certificates, appraisal reports, passports, and licenses. · openhrms.com, 9 Oct 2026
Security and privacy
The maker’s privacy policy says it processes personal information submitted through its website or other means and describes its handling of website data and cookies. · openhrms.com, 4 Oct 2026
Setup
The product page says no additional configuration is required. · openhrms.com, 4 Oct 2026

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