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timeware HRMS Document Management
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What timeware HRMS Document Management is
timeware HRMS Document Management is an integrated module for filing documents against employee records and managing document workflows. Uploads are indexed with OCR, including scans and handwriting, and can be searched by phrases in their contents. Employees can acknowledge documents through the ESS app, with engagement and compliance recorded. Smart PDF forms can be prefilled with employee data, and signed responses are filed to the employee record. HR can send new starters a secure form link by email or SMS for online completion and signature. PDFs, Office documents, and images are supported up to 10 MB per document; media-library videos can be up to 450 MB. Permission rules apply to documents and search results, and files use secure, time-limited links. Data is stored in the UK on Microsoft Azure and encrypted at rest and in transit. The timeware HRMS plan is £8 a month, billed per employee according to the chosen live-employee limit, with a one-off configuration fee. Subscriptions include managed service, UK support, updates, onboarding, and data migration. The company was founded in 1986 and is based in Rochdale, Greater Manchester, United Kingdom.
Who it suits
It suits HR teams that file employee documents, collect acknowledgements, or manage forms for new starters. Its OCR search and employee self-service features support document workflows tied to employee records.
What it does well
- OCR indexes scans and handwriting.
- Employees can acknowledge documents through the ESS app.
- Smart PDF forms can prefill employee data.
- Permission-scoped search and time-limited file links.
- API access is included in every subscription.
What to know first
- No free plan is listed.
- Documents and images are limited to 10 MB each.
- A one-off configuration fee applies.
- Pricing is billed per employee.
Limits
The plan is billed per employee against the chosen live-employee limit. Each PDF, Office document or image can be up to 10 MB, while archived people cost £1 per month; a one-off configuration fee also applies.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| timeware® HRMS | per employee; charged on chosen live-employee limit · unlimited users · all modules and three apps · managed service, UK support, updates, UK hosting, onboarding and data migration included · archived person £1/mo · one-off configuration fee | £8 a month |
As timeware.co.uk lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Open the timeware HRMS Document Management website
- Choose the paid timeware HRMS subscription
- Select the live-employee limit for billing
- Complete the one-off configuration and onboarding
- Use the web, Android or iOS apps, or connect through the API
- Migrate existing data with the included data-migration service
Verdict
This module focuses on employee-record documents, searchable OCR, acknowledgements, and form workflows. Consider the per-employee charge, configuration fee, and document size limit when assessing fit.
Questions
How much does timeware HRMS cost?
The listed plan costs £8.00 per month per employee, billed according to the selected live-employee limit. A one-off configuration fee applies, and archived people cost £1 per month.
Is there a free plan?
No. The pricing model is paid.
Which platforms are supported?
The module is available on Android, iOS and the web, with API access.
Does it include employee self-service?
Yes. Employees can acknowledge documents through the ESS app, with engagement and compliance recorded.
Where is document data hosted?
Document data is stored in the UK on Microsoft Azure and encrypted at rest and in transit.
What integrations are listed?
Connections include Suprema, Paxton Net2, Sage, ADP, BambooHR and Genetec, plus exports for major UK payroll providers.
Facts from timeware HRMS Document Management's own pages
- Access controls
- Documents follow timeware’s permission model, search results are permission-scoped, and files are served through secure, time-limited links. · timeware.co.uk, 30 Sept 2026
- Acknowledgements
- Employees can acknowledge documents through the ESS app, with engagement and compliance recorded. · timeware.co.uk, 30 Sept 2026
- AI indexing
- Uploads are automatically indexed with OCR, including scans and handwriting, and can be searched by phrases in their contents. · timeware.co.uk, 30 Sept 2026
- API
- The Developer API is described as a versioned REST API with signed webhooks and a change feed, included in every subscription. · timeware.co.uk, 30 Sept 2026
- Company history
- timeware says it was founded in 1986 and designs, builds and supports workforce management software from Rochdale, England. · timeware.co.uk, 30 Sept 2026
- File limits
- PDFs, Office documents and images are supported up to 10 MB per document; videos in the media library can be up to 450 MB. · timeware.co.uk, 30 Sept 2026
- Forms
- Smart PDF forms can be prefilled with employee data; signed answers are filed into the employee record automatically. · timeware.co.uk, 30 Sept 2026
- Founded
- 1986 · timeware.co.uk, 28 Sept 2026
- Headquarters
- Rochdale, Greater Manchester, United Kingdom · timeware.co.uk, 28 Sept 2026
- Hosting and encryption
- Document data is stored in the UK on Microsoft Azure and encrypted at rest and in transit. · timeware.co.uk, 30 Sept 2026
- Integrations
- The maker lists connections including Suprema, Paxton Net2, Sage, ADP, BambooHR and Genetec, plus exports for major UK payroll providers. · timeware.co.uk, 30 Sept 2026
- New starter workflow
- HR can send a secure form link by email or SMS for a new starter to complete and sign online. · timeware.co.uk, 30 Sept 2026
- Purpose
- Document management is an integrated HRMS module for filing documents against employee records and managing document workflows. · timeware.co.uk, 30 Sept 2026
- Security certifications
- The maker lists ISO 27001:2022 and Cyber Essentials Plus and says customer data stays in UK regions, with London primary hosting and Cardiff disaster recovery. · timeware.co.uk, 30 Sept 2026
- Support
- Subscriptions include a fully managed service, UK support and a named customer care team from go-live. · timeware.co.uk, 30 Sept 2026
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