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Best Nonprofit Case Management Software in 2026

Nonprofit case management software helps organizations coordinate services and keep track of client needs, plans, and outcomes. Compared on client portal, custom intake forms, mobile access, outcome tracking, referral tracking, and service plan tracking, the options show different capabilities for intake and follow-through. Primero, Collaborate, and In-Form are among the entries shown. Free-plan availability and “Paid from” pricing provide additional points for comparison. Consider which parts of service coordination your organization needs to manage, and whether mobile access or a client-facing portal matters to your work. The listed features can help you compare options against those needs.

  1. 1

    CaseLight

    by CaseLight
    Free plan LinuxSelf-hostedWeb

    Choose CaseLight if your organization needs human-services case records and funder-oriented reporting, with Linux self-hosting or Lighthouse managed services.

    7.4 Pricing on request Visit site
  2. 2

    In-Form

    Free plan AndroidAPIiPhone+1

    In-Form is oriented toward non-profit casework, with housing-specific coverage and reporting that varies by edition.

    7.3 Free plan · paid from £60/user/yr · 30-day trial Visit site
  3. 3

    Primero

    by Primero
    Free plan AndroidAPIiPhone+2

    Primero combines case intake and reporting tools with three deployment choices.

    7.1 Free plan · paid from $8,250/yr Visit site
  4. 4

    WellSky Human Services

    by WellSky Human Services
    Free plan Web

    Choose WellSky Human Services if a state program needs connected protective services intake, investigations, case management, and reporting.

    6.2 Pricing on request Visit site
  5. 5

    Bonterra Penelope

    Paid AndroidAPIiPhone+1

    Penelope’s listed modules span client communication, medication workflows, reporting, and outcome measurement. Pricing is not published, so organizations will need to request it.

    6.0 Pricing on request Visit site
  6. 6

    CharityTracker

    by CharityTracker
    Free trial APIWeb

    CharityTracker provides case management and agency coordination features across three paid plans.

    6.0 From $20/user/mo · 14-day trial Visit site
  7. 7

    Case Amplify

    Free trial APIWeb

    Case Amplify brings case-management tools and staff-reviewed AI assistance together for human-services programs. Its Part 2 data restriction is an important limit to consider.

    5.9 Pricing on request Visit site
  8. 8

    CaseFlow

    by CaseFlow
    Paid AndroidiPhoneMac+2

    CaseFlow brings case tracking, adaptable workflows, document handling, and offline mobile data collection together for human-service work.

    5.9 From $150/mo Visit site
  9. 9

    Neighbor Solutions

    Free trial AndroidiPhoneWeb

    Choose Neighbor Solutions if your organization needs one system for case records, programs, outreach, shelters, referrals, and reporting.

    5.9 From $150/mo · 14-day trial Visit site
  10. 10

    Collaborate

    by Collaborate
    Paid AndroidAPIiPhone+1

    Collaborate brings case records, forms, reporting, and referral work into a cloud-hosted system.

    5.8 Pricing on request Visit site
  11. 11

    Bonterra Apricot

    by Bonterra Apricot
    Paid Web

    Choose Bonterra Apricot if your organization needs fundraising, participant services, and grant-award tools in a web platform.

    5.7 Pricing on request Visit site
  12. 12

    CareTogether CMS

    Paid APILinuxMac+3

    CareTogether CMS combines case management and volunteer coordination for nonprofits serving families and children.

    5.7 Pricing on request Visit site
  13. 13

    CaseManagement.ai

    Paid AndroidiPhoneWeb

    Choose CaseManagement.ai if your human services organization needs AI-assisted notes, person-centered plans, goal monitoring, and state-system exports in one platform.

    5.7 From $50/user/mo Visit site
  14. 14

    FAMCare

    by FAMCare
    Paid AndroidAPIiPhone+4

    FAMCare combines casework, reporting, and third-party data exchange for human services agencies.

    5.7 Pricing on request Visit site
  15. 15

    InfoFlo Impact

    Free trial Web

    InfoFlo Impact combines case records, client communication, and shelter tools in a configurable cloud system.

    5.7 30-day trial Visit site
  16. 16

    CAMS

    by CAMS
    Paid Web

    Choose CAMS if your community or social services agency needs case lifecycle management, program tracking, and reporting for funders or accreditors.

    5.6 Pricing on request Visit site
  17. 17

    CaseWorthy

    by CaseWorthy
    Paid AndroidAPIiPhone+1

    CaseWorthy combines case management, configurable processes, reporting, and security controls for human services organizations.

    5.5 Pricing on request Visit site
  18. 18

    OSCaR

    Paid AndroidAPIiPhone+1

    OSCaR brings case records, forms, reporting, and offline mobile use into one system for social-work programs. Organizations should account for rollout needs and the per-client monthly fee.

    5.5 Open source · paid from 0.50/mo Visit site
  19. 19

    ShareVision

    by ShareVision
    Free trial Web

    ShareVision brings nonprofit case management, outcomes, forms, notifications, and reporting into a cloud platform.

    5.5 From 160/mo Visit site
  20. 20

    CaseStream

    Paid Web

    CaseStream combines case, shelter, reporting, and customizable data tools for victim-services organizations.

    5.4 From $450/mo Visit site
  21. 21

    Sumac

    by Sumac
    Paid MacSelf-hostedWeb+1

    Sumac brings nonprofit casework, intake, reporting, and optional fundraising functions into one configurable system.

    5.4 From $179/mo Visit site
  22. 22

    TigernixCase

    by TigernixCase
    Paid AndroidAPIiPhone+2

    TigernixCase brings applicant intake, case records, workflows, documents, payments and communications into one configurable system.

    5.4 Pricing on request Visit site
  23. 23

    Bonterra ETO

    Paid Web

    ETO combines participant tracking, cross-site referral workflows, reporting, and configurable access controls for social good organizations.

    5.3 Pricing on request Visit site
  24. 24

    CHARMS

    by CHARMS
    Paid Web

    Choose CHARMS if your agency needs connected case records across children’s or adults’ social care services, with tracking for referrals, plans, and outcomes.

    5.3 Pricing on request Visit site
  25. 25

    Foothold AWARDS

    by Foothold AWARDS
    Paid Web

    Choose Foothold AWARDS if your agency needs behavioral health records alongside housing, billing, compliance reporting, and analytics in one platform.

    5.3 Pricing on request Visit site

#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price

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