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Best Email Archiving Software in 2026

Keeping email records accessible can matter when you need to find, preserve, or review messages over time. Compared on deployment, journal capture, retention period, search and export, eDiscovery tools, and legal hold, these products can be assessed against your organization’s record-handling needs. Free-plan availability and paid starting prices add cost context. Google Drive, VM Backup, and Open Archiver Enterprise are among the options shown. Consider how records enter an archive, how long they need to remain available, and whether your review process requires particular search, export, or preservation capabilities.

27 apps
Research read 23 Sept 2026
How the order is worked out

1

Open Archiver Enterprise

Free plan Open source APILinuxSelf-hosted+1

Open Archiver combines controlled self-hosting with email ingestion, search, and Enterprise compliance features.

8.7 Free plan · paid from €14/user Visit site
2

MailArchiva

Free plan APILinuxSelf-hosted+2

Choose MailArchiva if your organization needs email retention with search, legal holds, and archive export or restoration.

7.4 Free plan · 30-day trial Visit site
3

ArcTitan

Free trial AndroidiPhoneWeb

ArcTitan combines long-term email storage with search, eDiscovery, and archive portability. Check the quoted pricing and stated export limit against your organization’s needs.

6.5 Pricing on request Visit site
4

Cryoserver

Free trial LinuxMacSelf-hosted+2

Choose Cryoserver if your organization needs a searchable archive for email and instant messages, with cloud and on-premises deployment options, eDiscovery, or migration support.

6.5 Pricing on request Visit site
5

DArcMail

Free plan LinuxMacWindows

6.4 Free plan Visit site
6

MailStore Server

Free trial APISelf-hostedWeb+1

MailStore Server combines central email archiving with compliance controls, broad search and export options, and an API.

6.2 From $259 · 30-day trial Visit site
7

MailVault

Free trial LinuxSelf-hostedWeb+1

MailVault combines centralized email backup with search, restore, export, and compliance controls across a broad list of mail systems.

6.2 Pricing on request Visit site
8

NinjaOne
by NinjaOne
Free trial AndroidAPIiPhone+4

NinjaOne combines endpoint management, patching, backup, and remote access for IT operations. It offers a 14-day trial, while pricing varies and requires a request for full details.

6.0 Pricing on request · 14-day trial Visit site
9

Jatheon Cloud

Paid AndroidAPIiPhone+1

Jatheon Cloud brings communications archiving, compliance support, and eDiscovery tools together in a cloud service. Pricing is not published, so organizations need to request it to assess cost.

5.8 Pricing on request Visit site
10

MailShelf Pro

Free trial Windows

MailShelf Pro provides broad protocol, client, format, and compliance-oriented archiving options for Windows.

5.8 From €39.99 · 30-day trial Visit site
11

Global Relay Archive

Paid APIWeb

Global Relay Archive brings communication capture, retention, search, and surveillance into one archive for regulated organizations.

5.7 Pricing on request Visit site
12

Intradyn Email Archiving

Paid Self-hostedWebWindows

Intradyn combines email archiving with cross-channel communications capture, compliance features, and eDiscovery tools.

5.7 30-day trial Visit site
13

MessageSolution Enterprise Email Archive

Paid iPhoneLinuxMac+3

MessageSolution combines journal-based email capture, search, retention controls, and litigation features across several listed email systems.

5.6 Pricing on request Visit site
14

Vaultastic

Free trial APIWeb

Vaultastic combines cloud backup, retention, search, and compliance controls across many business services.

5.5 From ₹1,815/mo · 14-day trial Visit site
15

OpenText Retain Unified Archiving

Paid AndroidAPIiPhone+4

OpenText Retain Unified Archiving combines communications retention with search and eDiscovery tools. Organizations can choose on-premises or cloud deployment, with pricing available on request.

5.2 Pricing on request Visit site
16

Netmail Archive

Paid Web

Consider Netmail Archive if your organization needs Exchange and Teams archiving, retention controls and eDiscovery in a cloud service tailored to European companies.

5.1 Pricing on request Visit site
17

Barracuda Message Archiver

Paid MacWebWindows

5.0 Pricing on request Visit site
18

Smarsh Email Archiving

Paid Web

Consider Smarsh Email Archiving if your organization needs automatic email capture, retention controls, legal holds, and review workflows.

5.0 Pricing on request Visit site
19

SYNAQ Archive

Paid Web

SYNAQ Archive combines long retention, unlimited capacity, legal tools, and broad email integration in a cloud service.

4.9 Pricing on request Visit site
20

Zoho eProtect

Paid Web

Zoho eProtect combines email threat filtering with archiving, search, legal holds, and administrative controls for organizations using other email services.

4.9 Pricing on request Visit site
21

Google Vault

Paid Web

Google Vault combines retention, legal holds, journal capture, and eDiscovery with broad search and export formats.

4.8 From $22/user/mo Visit site
22

IBM Content Collector for Email

Paid LinuxWindows

4.7 Pricing on request Visit site
23

Hornetsecurity Email Archiving

Paid Web

4.6 Pricing on request Visit site
24

Proofpoint Enterprise Archive

Paid AndroidiPhoneWeb+1

Proofpoint Enterprise Archive brings configurable retention, cross-source search, legal hold, and export capabilities together in a cloud deployment.

4.6 Pricing on request Visit site
25

Intermedia Archiving

Paid Web

4.5 From $3.52/user/mo Visit site

#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price

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