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Best Email Backup Software in 2026
Email backup software helps preserve mail so it can be recovered when needed. Compared on supported providers, backup frequency, and retention period, the entries also offer distinct restore choices: alternate, granular, and point-in-time. GMvault, MSP360 Backup, and VM Backup are among the options to weigh against the email environment you need to protect. Check mailbox limits and the listed recovery methods alongside how often backups run and how long data is retained. Free-plan availability and paid-from pricing provide further context when comparing capacity and cost.
- 29 apps
- Research read 23 Sept 2026
- How the order is worked out
- 1
Aryson Email Backup Wizard
Free plan LinuxMacWindowsAryson Email Backup Wizard provides a broad set of mailbox export and migration controls, including batch processing and duplicate handling.
- 2
DRS Softech Microsoft 365 Backup Tool
Free plan LinuxMacWindowsThe tool covers backup, migration, export, and selective restoration across a broad set of mailbox data types.
- 3
GMvault
Free plan LinuxMacWindowsGMvault provides local Gmail backup and restore with sync options and resume support. Its latest listed release is from 2016, and use requires a command-line interface.
- 4
SysTools Email Backup Wizard
Free plan MacWindowsChoose SysTools Email Backup Wizard if you need email exports across supported services, with date filters and several backup destinations.
- 5
Synology Active Backup for SaaS
by Synology Active Backup for SaaSFree plan Self-hostedActive Backup for SaaS covers major Microsoft 365 and Google Workspace services and supports versioning, with Microsoft 365 recovery through a portal.
- 6
Cove Data Protection
by Cove Data ProtectionFree trial LinuxMacWeb+1Cove brings device and SaaS backup together with several recovery paths and pooled storage. Teams should request pricing and confirm that its customer-pooling and retention options match their needs.
- 7
Advik Email Backup Wizard
Free trial MacWindowsAdvik Email Backup Wizard offers broad provider coverage, filtering, mailbox-structure preservation, and many export formats.
- 8
BitRecover Microsoft 365 Backup Tool
Free trial MacWindowsChoose BitRecover Microsoft 365 Backup Tool if you need to save Microsoft 365 mailbox data with mailbox coverage, filters and incremental backup.
- 9
Afi SaaS Backup
Free trial WebAfi pairs backups and targeted recovery with search, export, and stated ransomware protections for Google Workspace and Microsoft 365.
- 10
CloudAlly SaaS Backup
Free trial APIWebCloudAlly combines broad SaaS coverage, frequent backups, and multiple recovery options. Buyers must request pricing, but the trial provides a way to evaluate core coverage without payment details.
- 11
Mail Backup X
Free trial MacSelf-hostedWindowsChoose Mail Backup X if you want continuous mail backups, archive search, and multiple restore or conversion formats. It also offers team administration and user-controlled backup destinations.
- 12
MailVault
Free trial LinuxSelf-hostedWeb+1MailVault combines centralized email backup with search, restore, export, and compliance controls across a broad list of mail systems.
- 13
Spanning Backup
Free trial AndroidAPIiPhone+1Spanning combines daily backups with item-level recovery across three major SaaS platforms and describes unlimited retention.
- 14
AvePoint Cloud Backup
Paid AndroidiPhoneWebAvePoint Cloud Backup covers a broad set of cloud workloads and offers several recovery options, including item-level and cross-tenant restores. It is paid, with pricing on request.
- 15
SpinOne
Free trial APIExtensionLinux+3SpinOne brings SaaS backup and security functions into one platform, with multiple restore options and risk assessment tools.
- 16
Veeam Backup for Microsoft 365
Free plan LinuxWindows - 17
MXSave
Paid AndroidAPIiPhone+1Pick MXSave when uninterrupted email access and post-outage message recovery are priorities. Its automatic failover, archive, and client support cover common hosted and on-premise environments.
- 18
Regain Office 365 Email Backup Tool
Free trial WindowsRegain Office 365 Email Backup Tool offers mailbox backup, selective folders, broad export formats, and migration destinations.
- 19
- 20
Rubrik Security Cloud
by Rubrik Security CloudPaid APILinuxMac+3Choose Rubrik Security Cloud if your organization needs data protection and recovery across enterprise, cloud, and SaaS workloads, with threat monitoring and sensitive data discovery.
- 21
Keepit
Paid APIWebKeepit combines frequent SaaS backups with search, granular restores, and selectable data center locations. Its plans differ in retention and support, and pricing is available on request.
- 22
Mailbakup
Paid MacWindowsConsider Mailbakup if you need local-drive email backups and its catalog includes your provider or client.
- 23
SysCloud Backup
Free trial WebChoose SysCloud Backup if your organization needs SaaS backup with point-in-time recovery, ransomware workflows, or archive search and legal holds.
- 24
Winhost
Paid WebWinhost centers its hosting on Windows technologies and pairs application support with database, email and security options.
4.9 Visit site - 25
Commvault Cloud SaaS Backup
Paid WebChoose Commvault Cloud SaaS Backup when your applications match its supported SaaS list and you need item-level restores with ransomware protection.
4.7 Visit site
#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price