Spanning Backup

Spanning Backup is a cloud service that protects Microsoft 365, Google Workspace, and Salesforce data. It fits businesses, enterprise teams, and managed service providers that need one SaaS-focused backup covering several platforms. Its strongest case is broad item-level recovery with long retention; its main drawback is custom pricing and a daily, rather than more frequent, backup schedule.

Overview

Spanning combines automated backup with recovery controls for three major business applications. The service is designed for organizations whose critical information lives in SaaS systems, not for general endpoint or desktop imaging. Admins and end users can recover individual items or restore data to an earlier point in time, which is more practical than forcing a full-service rollback after a single message, file, record, or calendar entry is lost.

Key features

Backups run once a day. That provides a predictable recovery point for routine protection, but organizations that need several snapshots within a working day should look for a service with a shorter interval. Ransomware protection and audit logs add controls that matter when administrators must investigate changes or support compliance processes.

Google Workspace coverage includes Gmail, Google Drive and Shared Drives, Calendars, and Contacts. Microsoft 365 protection extends across Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams. Salesforce coverage includes records, metadata, attachments, customizations, and messages. This breadth is a significant advantage for companies operating mixed SaaS estates; it is less relevant to a buyer protecting only laptops, local servers, or a single consumer account.

Spanning describes unlimited backup retention and an unrestricted retention policy for Microsoft 365. Those terms suit organizations that must keep historical data for long periods rather than prune older recovery points. Security uses OAuth 2.0, object-level 256-bit AES encryption at rest, and TLS encryption in transit. Spanning also states that it holds SOC 2 Type II certification, complies with GDPR, and hosts services in HIPAA-compliant data centers.

Its ticketing feature supports Autotask, BMS, and Vorex, which is particularly relevant to managed service providers coordinating backup work through those systems. Spanning advertises 24/7/365 support for its Salesforce backup product.

Pricing

Spanning sells one all-inclusive plan with no tiers. Pricing is custom, with volume pricing available, so the plan is better suited to organizations willing to request a quote than to small teams comparing transparent self-service rates. The plan includes unlimited backup retention and supports Microsoft 365, Google Workspace, and Salesforce; there is no cheaper tier that trades away platform coverage or retention.

A free trial lasts 14 days and includes unlimited backup and restore. An administrator must install it, so evaluation requires the appropriate account authority rather than a casual end-user sign-up. Prospective customers should confirm renewal terms and the quoted volume rate before committing.

Platforms

Spanning offers Android, iOS, and web access. The protected SaaS applications are Microsoft 365, Google Workspace, and Salesforce. Its scope is therefore strongest for cloud-application data and administrative recovery across those services, rather than for broad device backup.

Who it's for

Businesses and enterprise organizations using two or more supported SaaS platforms get the clearest benefit from a single service with consistent retention and restore controls. Managed service providers may also value the Autotask, BMS, and Vorex ticketing support and volume pricing. A small organization using only one service, or anyone seeking a published low-cost plan, may find the custom quote process disproportionate.

Pros and cons

Pros

• One service covers Microsoft 365, Google Workspace, and Salesforce, reducing the need to coordinate separate backup products.
• Item-level and point-in-time recovery lets users target a specific object or return to an earlier state.
• Unlimited retention, including unrestricted Microsoft 365 retention, supports long-term records requirements.
• Ransomware protection, audit logs, strong encryption, SOC 2 Type II certification, GDPR compliance, and HIPAA-compliant data centers address security-conscious deployments.
• The 14-day trial includes unlimited backup and restore, allowing a full-scope evaluation.

Cons

• Custom pricing makes cost comparisons difficult, especially for smaller teams.
• Daily backups may leave a longer gap than some organizations can accept between recovery points.
• Trial installation requires administrator status, which can slow evaluation in tightly controlled environments.
• Coverage is limited to three SaaS platforms and does not serve as general endpoint backup.

Alternatives

Choose IDrive instead if you want freemium access, a 10 GB Basic plan, or a low-cost 100 GB single-user plan at $0.25 a month, with broader desktop and mobile platform support.

Synology Photos is the better fit for free photo management when you already have a Synology NAS.

Consider GWS Backup when a free, self-hosted option for Google Workspace on Linux, macOS, or Windows is preferable.

MSP360 Backup suits buyers seeking freemium workstation backup, including a free personal plan and paid macOS/Linux tiers.

Synology Active Backup for SaaS is an alternative if you have a Synology NAS and want a free Microsoft 365 and Google Workspace add-on.

For another paid cloud SaaS backup service with Android, iOS, and web access, compare AvePoint Cloud Backup on a custom quote.

Verdict

Spanning Backup is a strong choice for businesses, enterprises, and MSPs that need daily, item-level protection across Microsoft 365, Google Workspace, and Salesforce with unlimited retention. Choose it for unified coverage and granular recovery; look elsewhere if you need transparent pricing, more frequent backups, or protection for endpoints and other applications.