Instead of Whale
Whale alternatives
Whale brings procedure capture, AI-assisted SOP writing, employee training, and company knowledge access into one platform. Its Step Recorder captures clicks, video, screenshots, and written instructions; Alice can draft SOPs from prompts and imported files or videos. Training Flows combine playbooks, videos, and quizzes with assignments and completion tracking. Browser and mobile access, QR sharing, AI chat, integrations, and MCP extend how employees find and use documented knowledge. Whale offers a free plan and paid plans from $249 a month billed yearly, with Android, iOS, web, API, and extension access.
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50skills Offboarding
Free plan AndroidAPIiPhone+1Teams coordinating employee exits and termination tasks — 50skills focuses on offboarding checklists, forms, and automated employee journeys rather than Whale’s SOP authoring and training.
From $291/mo · 14-day trial Visit site - 2
BoardFlow
Free plan ExtensionWebBrowser-based onboarding guides with recorded workflows — BoardFlow turns Chrome-recorded browser steps into role-based guides and public links, while Whale adds AI SOP drafting and sequenced training.
Free plan · paid from $5/mo Visit site - 3
Boardon
Free plan APIWebBranded preboarding and onboarding portals — Boardon centers on a branded newcomer portal with timelines, messages, learning content, quizzes, and document exchange.
Free plan · paid from $58/mo Visit site - 4
ChiefOnboarding
Free plan APISelf-hostedWebRemote-first onboarding with open-source deployment — ChiefOnboarding offers reusable onboarding blueprints, preboarding pages, and Slack or web access, unlike Whale’s broader SOP platform.
Free plan · paid from €249/mo (annual) Visit site - 5
HollyHR
by HollyHRFree plan APIWebSmall UK teams managing core HR records — HollyHR combines UK-focused people records, leave, working patterns, documents, and onboarding packs rather than Whale’s SOP and training focus.
Free plan · paid from £2/user/mo · 30-day trial Visit site - 6
Newployee
Free plan WebAutomating journeys across the employee lifecycle — Newployee automates and measures onboarding, internal moves, and offboarding, with buddy pairings and surveys beyond Whale’s SOP and training emphasis.
Free plan Visit site - 7
Open Onboarding
Free plan WebSmall teams building repeatable onboarding checklists — Open Onboarding provides reusable, date-based checklists with AI-assisted creation and email reminders, rather than Whale’s SOP capture and training flows.
Free plan Visit site - 8
Scribe
Free plan APIExtensionMac+2 - 9
Tango
Free plan ExtensionMacWeb+1 - 10
Taqtile Manifest
Free plan AndroidiPhoneWeb - 11
SOP Maker
Free plan Web - 12
Knowby
Free trial AndroidAPIExtension+2 - 13
Poka
Free trial AndroidAPIiPhone+2 - 14
SweetProcess
Free trial AndroidAPIExtension+2 - 15
Ansomat Management System
Free trial Self-hostedWeb - 16
Dozuki
Paid AndroidAPIiPhone+1 - 17
WorkfloPlus
Free trial AndroidAPIiPhone+2 - 18
etwi
Paid Self-hostedWeb - 19
Waybook
Free trial AndroidiPhoneWeb - 20
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HEKA
Paid Web - 22
Parsable
Paid AndroidAPIiPhone+1 - 23
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Tulip
Paid AndroidAPIiPhone+4 - 26
VKS
Paid APISelf-hostedWeb - 27
Augmentir
Paid AndroidiPhoneWeb - 28
L2L Work Instructions
Paid AndroidiPhoneMac+2
A focused onboarding or HR product may suit teams that do not need Whale’s broad documentation and training set. Whale’s free plan is limited to 10 members, one creator, and 20 Playbook items; its paid plans may be more than a team needs for a single employee journey. Before switching, weigh whether you need reusable procedures and training, or instead need to manage a specific stage such as onboarding or offboarding. Compare each option’s assignments, progress reporting, integrations, access methods, and pricing against your team’s workflow.
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