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Best Workflow Tracking in 2026

Workflow tracking tools help map tasks, route work, record progress, and keep approvals visible. This list is for people choosing a workflow tool on a budget, whether they need a hosted service, an API, mobile access, macOS support, or self-hosting.

  1. 1

    KanbanFlow

    Free plan AndroidAPIiPhone+1

    KanbanFlow combines configurable boards, time tracking, and project reports with a no-time-limit free plan. Premium adds integrations, security options, and priority support for $5 a month.

    7.5 Free plan · paid from $5/user/mo · 14-day trial Visit site
  2. 2

    Kanban Tool

    Free plan AndroidAPIExtension+3

    Kanban Tool centers on visual workflows, with analytics, collaboration, and integrations for tracking work. The free plan has limits on boards, users, and attachments; paid plans start at $6/user/mo.

    7.5 Free plan · paid from $6/user/mo · 14-day trial Visit site
  3. 3

    MeisterTask

    by MeisterTask
    Free plan AndroidiPhoneMac+2

    MeisterTask combines project boards with oversight, reporting and automations, with a free option and paid tiers.

    7.4 Free plan Visit site
  4. 4

    Pipefy

    by Pipefy
    Free plan AndroidAPIiPhone+1

    Pipefy combines workflow organization, automation, integrations, and AI agents in one process platform. Compare the plan-specific allowances and support options before choosing a tier.

    7.3 Free plan Visit site
  5. 5

    PLANKA

    by PLANKA
    Free plan AndroidAPIiPhone+5

    PLANKA offers a free self-hosted starting point and paid plans with additional views and collaboration features.

    7.3 Free plan · paid from €7.90/user/mo · 30-day trial Visit site
  6. 6

    Pneumatic Workflow

    by Pneumatic Workflow
    Free plan APILinuxMac+3

    Pneumatic Workflow combines template-based process management with conditional logic, public workflow launches, and several integration paths.

    7.3 Free plan · pricing on request Visit site
  7. 7

    Taiga

    Free plan APISelf-hostedWeb

    Taiga combines Scrum and Kanban project tools with integrations, APIs, and an on-premise option.

    7.0 Free plan · paid from €5/mo Visit site
  8. 8

    Trello

    by Trello
    Free plan AndroidAPIiPhone+3

    Trello combines visual task organization with calendar planning, automation, and app connections. Check the Free plan's collaborator, board, file, and command-run limits against your needs.

    7.0 Free plan · paid from $5/user/mo (annual) Visit site
  9. 9

    Wekan

    Free plan AndroidAPIiPhone+5

    WeKan combines Kanban boards with several views, automation, integrations, and self-hosting options. Note the Admin Panel distinction between plans and the lack of undo for deleted lists or cards.

    6.9 Free plan Visit site
  10. 10

    Businessmap

    by Businessmap
    Free trial AndroidAPIiPhone+1

    Businessmap brings project and portfolio work, strategic goals, planning, and workflow analysis into one platform.

    6.6 Pricing on request · 30-day trial Visit site
  11. 11

    Cflow

    by Cflow
    Free trial AndroidAPIiPhone+2

    Cflow combines workflow design, approvals, AI decision support, and third-party connections.

    6.6 From $22/user/mo · 14-day trial Visit site
  12. 12

    Teamhood

    by Teamhood
    Free plan Web

    Pick Teamhood if browser-based work management with automation, time tracking, and guest collaboration matches your workflow.

    6.6 Free plan · paid from $9.50/user/mo (annual) · 14-day trial Visit site
  13. 13

    Comindware Tracker

    Free trial AndroidAPIiPhone+2

    Comindware Tracker combines workflow design, forms, reporting, integrations, and deployment choices for organizational processes.

    6.5 Pricing on request Visit site
  14. 14

    FlowForma

    by FlowForma
    Free trial AndroidAPIiPhone+1

    FlowForma combines Microsoft 365-based workflow automation, forms, documents, integrations, and mobile approvals.

    6.5 From $2,347/mo (annual) Visit site
  15. 15

    Flokzu

    Free trial APISelf-hostedWeb

    Flokzu combines no-code process design, AI assistance, forms, reporting, and integration options for business workflows.

    6.3 From $17/user/mo (annual) · 14-day trial Visit site
  16. 16

    Kissflow

    by Kissflow
    Free trial AndroidAPIiPhone+2

    Kissflow combines no-code workflow building with IT administration, routing, analytics, and integration governance. Organizations should contact the maker for pricing and trial availability.

    6.3 Pricing on request Visit site
  17. 17

    Qntrl

    by Qntrl
    Free trial AndroidAPIiPhone+1

    Qntrl combines workflow design, business automation, IT orchestration, integrations, and governance controls.

    6.1 Visit site
  18. 18

    SweetProcess

    Free trial AndroidAPIExtension+2

    Choose SweetProcess if your business needs process documentation linked to assigned, tracked tasks, with review and access controls for a team.

    6.1 14-day trial Visit site
  19. 19

    Tallyfy

    by Tallyfy
    Free trial APILinuxMac+2

    Tallyfy combines workflow assignment, automation, forms, guest access, and integrations for teams of varied sizes.

    6.0 From $100/user/yr · 14-day trial Visit site
  20. 20

    Moxo

    Paid AndroidAPIiPhone+1

    Choose Moxo if your organization needs to coordinate business processes with human oversight, participant portals, and options for connecting or deploying systems.

    5.5 Pricing on request Visit site
  21. 21

    Process Street

    by Process Street
    Paid WebiPhoneAndroid

    Process Street combines workflow logic and webhook triggers with specified plan limits for records, users, actions, and API calls. Review those limits and request pricing before selecting a plan.

    5.5 Pricing on request · 14-day trial Visit site
  22. 22

    TrackVia

    by TrackVia
    Paid AndroidAPIiPhone+1

    TrackVia covers field operations from work orders and inspections to inventory and maintenance.

    5.4 30-day trial Visit site
  23. 23

    WorkflowGen

    by WorkflowGen
    Paid AndroidAPIiPhone+4

    WorkflowGen combines process design, participant forms, analytics, and integrations, with people retaining oversight of key decisions.

    5.3 Pricing on request Visit site

#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price

Compare free-plan limits, trial terms, and paid starting prices. If reading or changing code matters, check the licence for the tool. Check visual workflow building, automation, approvals, recurring workflows, reporting, and guest access against your process.

Questions

Do workflow tracking tools offer free plans?

A free plan is offered by tools on this list. KanbanFlow and Kanban Tool show free plans; other tools may use paid plans or trials instead.

Which tools list a free trial?

KanbanFlow, Kanban Tool, and Flokzu list 14-day trials.

What does Flokzu cost?

Flokzu lists paid plans from $17 per user per month with annual billing and a 14-day trial.

Is self-hosting available?

Self-hosted deployment is one of the platforms represented in this workflow tracking category. Check the individual tool details before choosing.

What features can I compare?

The comparison covers free plan, paid starting price, visual workflow builder, workflow automation, approvals, recurring workflows, workflow reporting, and guest access.

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