Best Small Group Management Software in 2026
Updated
In short: Church Central Cloud is ranked #1 of 39 as of 7 October 2026, ahead of Planning Center and RollCall. The best-ranked option with a free plan is Planning Center. The lowest first paid tier on this page is The 99 at $9/mo.
Coordinating small groups can involve member information, attendance, communication and permissions for leaders. Compare attendance tracking and member directories with group messaging, leader permissions and mobile access. Group count limits can help you judge practical fit, while church software sync matters if information needs to connect with another church system. Free plans and paid-from pricing offer cost comparison points. Planning Center, RollCall and GroupVitals are among the named options. Consider which coordination tasks matter most to your leaders and members, then weigh those needs against the listed features.
39 small group management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
16 of the 25 here have a free tier you can use, 0 have open-source code on record, and 0 have full bars: free, open, on most of your devices and documented.
| # | App | Signal | Free tier | Open code | Devices | From | Score |
|---|---|---|---|---|---|---|---|
| 1 | Church Central CloudWeb · Android · iPhone | Three bars | — | 3 of 6 | $15/mo | 6.5 | |
| 2 | Planning CenterWeb · Android · iPhone · API | Three bars | — | 3 of 6 | $239/mo | 6.5 | |
| 3 | RollCallWeb · Android · iPhone | Three bars | — | 3 of 6 | $9.99/mo | 6.5 | |
| 4 | TimelyChurchWeb · Android · iPhone | Three bars | — | 3 of 6 | $49/mo | 6.5 | |
| 5 | TrellisWeb · Android · iPhone | Three bars | — | 3 of 6 | $35/mo | 6.5 | |
| 6 | ChurchSoftware.com GroupsWeb · Android · iPhone | Three bars | — | 3 of 6 | Free | 6.4 | |
| 7 | GroupVitalsWeb | Two bars | — | 1 of 6 | $49/mo | 6.4 | |
| 8 | HolyJotWeb · Android · iPhone | Three bars | — | 3 of 6 | Free | 6.4 | |
| 9 | ACTSWeb · Windows · Linux | Two bars | — | 3 of 6 | Free | 6.3 | |
| 10 | B1 AdminWeb · Self-hosted · API | Two bars | — | 1 of 6 | Free | 6.3 | |
| 11 | FlockWeb | Two bars | — | 1 of 6 | $29/mo | 6.3 | |
| 12 | Ministry PlannerWeb | Two bars | — | 1 of 6 | $49/mo | 6.3 | |
| 13 | MosesTab Worship PlanningWeb | Two bars | — | 1 of 6 | $39/mo | 6.3 | |
| 14 | The 99Web | Two bars | — | 1 of 6 | $9/mo | 6.3 | |
| 15 | GathrikWeb | One bar | — | 1 of 6 | $149/mo | 6.2 | |
| 16 | DisciplyWeb · Android · iPhone · API | Two bars | — | — | 3 of 6 | — | 5.5 |
| 17 | ChurchTracWeb · Windows · Mac · Android · iPhone | Two bars | — | — | 5 of 6 | — | 5.4 |
| 18 | ArborAndroid · iPhone | No signal | — | — | 2 of 6 | — | 5.2 |
| 19 | ChurchCMSWeb · Android · Self-hosted · API | One bar | — | 2 of 6 | $24.17/mo | 5.2 | |
| 20 | MeshNearbyWeb | One bar | — | — | 1 of 6 | — | 5.2 |
| 21 | One Church SoftwareWeb · Windows · Mac · Android · iPhone · API | Two bars | — | — | 5 of 6 | $36/mo | 5.2 |
| 22 | ChurchCRMWeb · Linux | No signal | — | — | 2 of 6 | — | 5.1 |
| 23 | ChurchSuiteWeb · Android · iPhone · API | Two bars | — | — | 3 of 6 | $15.50/mo | 5.1 |
| 24 | ElvantoWeb · Mac · Android · iPhone · API | Two bars | — | — | 4 of 6 | $15.20/mo | 5.1 |
| 25 | PassportWeb · Android · iPhone | Two bars | — | — | 3 of 6 | $9.95/mo | 5.1 |
Compare all 25 in a table
| # | App | Score | Free plan | From | Free plan | Paid from | Attendance tracking | Member directory |
|---|---|---|---|---|---|---|---|---|
| 1 | Church Central Cloud | 6.5 | Free plan | $15/mo | Yes | — | — | — |
| 2 | Planning Center | 6.5 | Free plan | $239/mo | Yes | 5 /mo | — | — |
| 3 | RollCall | 6.5 | Free plan | $9.99/mo | Yes | 19.99 /mo | Yes | Yes |
| 4 | TimelyChurch | 6.5 | Free plan | $49/mo | Yes | 49 /mo | — | — |
| 5 | Trellis | 6.5 | Free plan | $35/mo | Yes | 35 /mo | Yes | Yes |
| 6 | ChurchSoftware.com Groups | 6.4 | Free plan | Free | Yes | — | Yes | Yes |
| 7 | GroupVitals | 6.4 | Free plan | $49/mo | Yes | 49 /mo | Yes | — |
| 8 | HolyJot | 6.4 | Free plan | Free | Yes | — | — | — |
| 9 | ACTS | 6.3 | Free plan | Free | Yes | — | — | — |
| 10 | B1 Admin | 6.3 | Free plan | Free | Yes | — | Yes | Yes |
| 11 | Flock | 6.3 | Free plan | $29/mo | Yes | 29 /mo | Yes | Yes |
| 12 | Ministry Planner | 6.3 | Free plan | $49/mo | Yes | 49 /mo | — | — |
| 13 | MosesTab Worship Planning | 6.3 | Free plan | $39/mo | Yes | 39 /mo | — | — |
| 14 | The 99 | 6.3 | Free plan | $9/mo | Yes | 9 /mo | Yes | Yes |
| 15 | Gathrik | 6.2 | Free plan | $149/mo | Yes | — | — | — |
| 16 | Disciply | 5.5 | No | — | Yes | — | Yes | Yes |
| 17 | ChurchTrac | 5.4 | No | — | No | 29 /mo | — | — |
| 18 | Arbor | 5.2 | No | — | Yes | 7.99 /mo | — | Yes |
| 19 | ChurchCMS | 5.2 | Free plan | $24.17/mo | Yes | 29 /mo | — | — |
| 20 | MeshNearby | 5.2 | No | — | — | — | Yes | — |
| 21 | One Church Software | 5.2 | No | $36/mo | No | 36 /mo | — | — |
| 22 | ChurchCRM | 5.1 | No | — | Yes | — | — | — |
| 23 | ChurchSuite | 5.1 | No | $15.50/mo | No | 15.5 /mo | — | — |
| 24 | Elvanto | 5.1 | No | $15.20/mo | No | — | — | — |
| 25 | Passport | 5.1 | No | $9.95/mo | No | 5.6 /mo | — | — |
Is your app on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which small group management software is ranked first on Freedom251?
Church Central Cloud is ranked #1 of 39 with a score of 6.5. Planning Center is second and RollCall third.
How many of these have a free plan?
16 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, The 99 has the lowest first paid tier we found: $9/mo.
How is this list ranked?
Ranked free-and-open first: a usable free tier and open-source code, then the platforms it runs on and its documentation.