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Best Small Group Management Software in 2026
Coordinating small groups can involve member information, attendance, communication and permissions for leaders. Compare attendance tracking and member directories with group messaging, leader permissions and mobile access. Group count limits can help you judge practical fit, while church software sync matters if information needs to connect with another church system. Free plans and paid-from pricing offer cost comparison points. Planning Center, RollCall and GroupVitals are among the named options. Consider which coordination tasks matter most to your leaders and members, then weigh those needs against the listed features.
- 39 apps
- Research read 23 Sept 2026
- How the order is worked out
- 1
ChurchCMS
Free plan Open source AndroidAPISelf-hosted+1Choose ChurchCMS if your church wants broad management tools with a free, unlimited self-hosted plan or needs managed hosting and onboarding.
- 2
- 3
Arbor
Free plan AndroidiPhoneWebArbor brings daily faith activities together with tools for group participation and leadership.
- 4
B1 Admin
Free plan APISelf-hostedWebB1 Admin brings church records, giving, site building and other operations together at no subscription cost. Churches with larger file needs can connect an external storage option.
- 5
Church Central Cloud
Free plan AndroidiPhoneWebChurch Central Cloud combines member, finance, attendance and communications functions for churches. Its free plan has limits on members and branches, while paid plans start at $15 a month.
- 6
ChurchCRM
Free plan LinuxSelf-hostedWebChurchCRM offers broad congregation-management features without a license fee or subscription, but hosting and installation are the congregation’s responsibility.
- 7
ChurchSoftware.com Groups
Free plan AndroidiPhoneWebChurchSoftware.com Groups combines group organization, communication, records, and leader tools with a broader church management plan.
- 8
HolyJot
Free plan AndroidAPIiPhone+1HolyJot brings personal faith practices and church administration into one free platform. Churches needing volunteer checks should account for the separate per-check charge.
- 9
ChurchRaise
Free plan WebChurchRaise brings church administration, giving, events, and communications into one web platform, with a free core plan and optional AI features.
- 10
ChurchSoftware.com Volunteer Management
Free plan WebThis tool covers volunteer scheduling, reminders, availability, and swaps in one web-based service. Its free core platform is specifically described for qualifying organizations.
- 11
Disciply
Free plan AndroidAPIiPhone+1Disciply combines individual faith-formation tools with group coordination and church leadership features.
- 12
Planning Center
Free plan AndroidAPIiPhone+3Planning Center covers several church operations, with separate free product plans and tools for worship planning and people management.
- 13
Flock
Free plan WebChoose Flock if your church needs attendance tracking, member records, flexible group structures, and role-based access in one platform.
- 14
Gathrik
Free plan WebChoose Gathrik if your church wants one web service for member management, attendance, events, communication, giving, and volunteer scheduling.
- 15
GroupVitals
Free plan WebGroupVitals combines online signups, attendance tracking, follow-up, and group health feedback for organizations managing groups.
- 16
RollCall
Free plan AndroidiPhoneWebRollCall covers arrival, sign-out and attendance workflows for groups, with a free tier and a paid Pro plan.
- 17
Ministry Planner
Free plan WebMinistry Planner brings several church operations into one web platform, with volunteer RSVP links and listed integrations.
- 18
MosesTab Worship Planning
Free plan WebMosesTab Worship Planning brings service orders, song details, team scheduling, and a stage timer into one church management platform.
- 19
TimelyChurch
Free plan AndroidiPhoneWebTimelyChurch combines administrative, giving, check-in, volunteer, and website tools for churches, with a free option and paid plans starting at $49 a month.
- 20
Trellis
Free plan AndroidiPhoneWebTrellis brings ministry events, communication, attendance, and leadership care tools together, with the same features on free and paid plans.
- 21
Start Discipling
Free plan WebStart Discipling combines personal Scripture study with group organization and church oversight in a browser-based platform.
- 22
The 99
Free plan WebThe 99 focuses on small-group attendance, engagement signals, schedules, and chat rather than broader church reporting or giving.
- 23
ChurchSuite
Free trial AndroidAPIiPhone+1ChurchSuite combines church administration, member access, communications, and payments in one modular service. Its starting plan is $15.50 per month, with higher tiers adding modules and capacity.
- 24
ChurchTrac
by ChurchTracFree trial AndroidiPhoneMac+2ChurchTrac combines church administration, giving, worship planning, and member-facing tools, with monthly plans scaled by tracked people.
- 25
Churchteams
Free trial AndroidiPhoneWebChurchteams brings several church management tasks together, including check-in, registration, giving, groups, and texting.
#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price
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