Best Records Management Software in 2026
Updated
In short: AvePoint Cloud Backup is ranked #1 of 20 as of 7 October 2026, ahead of ELO eRecords and Hyland AP Automation. The lowest first paid tier on this page is Microsoft Purview Records Management at $12/mo.
Managing records involves decisions about how they are classified, retained, and eventually dispositioned. Compared on classification method, retention rules, and disposition workflow, these entries also show details on audit trails and legal holds. Deployment model can help you understand how a product is offered, while free-plan availability and paid-from pricing add cost considerations. AvePoint Cloud Backup, ELO eRecords, and Hyland AP Automation are among the options, alongside Zasio Versatile. Consider which controls and workflows matter to your records processes, then compare the capabilities shown for each product.
20 records management software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
0 of the 20 here have a free tier you can use, 0 have open-source code on record, and 0 have full bars: free, open, on most of your devices and documented.
| # | App | Signal | Free tier | Open code | Devices | From | Score |
|---|---|---|---|---|---|---|---|
| 1 | AvePoint Cloud BackupWeb · Android · iPhone | Two bars | — | — | 3 of 6 | — | 5.6 |
| 2 | ELO eRecordsWeb · Windows · Android · iPhone | Two bars | — | — | 4 of 6 | — | 5.6 |
| 3 | Hyland AP AutomationWeb · Android · iPhone · API | Two bars | — | — | 3 of 6 | — | 5.6 |
| 4 | Zasio VersatileWeb · Windows · Android · iPhone | Two bars | — | — | 4 of 6 | — | 5.6 |
| 5 | Gimmal RecordsWeb · Windows · Self-hosted | One bar | — | — | 2 of 6 | — | 5.5 |
| 6 | OpenText Content ManagerWeb · Windows · Android · iPhone | Two bars | — | — | 4 of 6 | — | 5.5 |
| 7 | Rational GovernanceWeb · Self-hosted | One bar | — | — | 1 of 6 | — | 5.4 |
| 8 | ZL Unified ArchiveWeb · Self-hosted · API | One bar | — | — | 1 of 6 | — | 5.4 |
| 9 | IG CentralSelf-hosted | One bar | — | — | 0 of 6 | — | 5.3 |
| 10 | iManage Conflicts & IntakeWeb | One bar | — | — | 1 of 6 | — | 5.3 |
| 11 | everteam.rrsWeb | No signal | — | — | 1 of 6 | — | 5.2 |
| 12 | Fabasoft ContractsAPI | One bar | — | — | 0 of 6 | — | 5.2 |
| 13 | Hyland OnBaseNo platforms listed | One bar | — | — | 0 of 6 | — | 5.2 |
| 14 | Collabware CLMWindows · Self-hosted · API | One bar | — | — | 1 of 6 | $16/mo | 5.0 |
| 15 | Feith Agency ERMWeb · Self-hosted · API | One bar | — | — | 1 of 6 | — | 5.0 |
| 16 | Newgen Dynamic Case ManagementWeb | One bar | — | — | 1 of 6 | — | 5.0 |
| 17 | RecordPointWeb · Self-hosted · API | One bar | — | — | 1 of 6 | — | 5.0 |
| 18 | Collector SystemsAPI | One bar | — | — | 0 of 6 | $95/mo | 4.8 |
| 19 | Microsoft Purview Records ManagementWeb | One bar | — | — | 1 of 6 | $12/mo | 4.8 |
| 20 | OpenText Documentum Records ManagerWeb | No signal | — | — | 1 of 6 | — | 4.8 |
Compare all 20 in a table
| # | App | Score | Free plan | From | Free plan | Paid from | Retention rules | Legal holds |
|---|---|---|---|---|---|---|---|---|
| 1 | AvePoint Cloud Backup | 5.6 | No | — | — | — | Yes | — |
| 2 | ELO eRecords | 5.6 | No | — | — | — | — | — |
| 3 | Hyland AP Automation | 5.6 | No | — | — | — | Yes | Yes |
| 4 | Zasio Versatile | 5.6 | No | — | — | — | Yes | Yes |
| 5 | Gimmal Records | 5.5 | No | — | — | — | Yes | Yes |
| 6 | OpenText Content Manager | 5.5 | No | — | — | — | Yes | Yes |
| 7 | Rational Governance | 5.4 | No | — | — | — | Yes | Yes |
| 8 | ZL Unified Archive | 5.4 | No | — | — | — | Yes | Yes |
| 9 | IG Central | 5.3 | No | — | — | — | Yes | — |
| 10 | iManage Conflicts & Intake | 5.3 | No | — | — | — | Yes | Yes |
| 11 | everteam.rrs | 5.2 | No | — | — | — | Yes | — |
| 12 | Fabasoft Contracts | 5.2 | No | — | — | — | — | — |
| 13 | Hyland OnBase | 5.2 | No | — | — | — | Yes | Yes |
| 14 | Collabware CLM | 5.0 | No | $16/mo | No | — | Yes | Yes |
| 15 | Feith Agency ERM | 5.0 | No | — | No | — | Yes | Yes |
| 16 | Newgen Dynamic Case Management | 5.0 | No | — | — | — | Yes | Yes |
| 17 | RecordPoint | 5.0 | No | — | No | — | Yes | Yes |
| 18 | Collector Systems | 4.8 | No | $95/mo | No | 95 /user/mo | — | — |
| 19 | Microsoft Purview Records Management | 4.8 | No | $12/mo | No | 12 /user/mo | Yes | — |
| 20 | OpenText Documentum Records Manager | 4.8 | No | — | No | — | Yes | — |
Is your app on this list?
Numbered spots on this list can be sponsored, and a sponsored row is labelled as paid.
Questions about this list
Which records management software is ranked first on Freedom251?
AvePoint Cloud Backup is ranked #1 of 20 with a score of 5.6. ELO eRecords is second and Hyland AP Automation third.
How many of these have a free plan?
0 of the 20 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Microsoft Purview Records Management has the lowest first paid tier we found: $12/mo.
How is this list ranked?
Ranked free-and-open first: a usable free tier and open-source code, then the platforms it runs on and its documentation.