Gimmal Records manages records held across enterprise repositories without moving their content elsewhere. A centralized dashboard gives teams visibility into and control over information in connected repositories. File plans bring together retention schedules, record classes, lifecycles, rules, and triggers for classifying content and applying policy. Records can be managed through their lifecycle to compliant disposition, with legal holds able to pause that lifecycle and prevent disposition or modification. Users can review time-stamped audit entries and filter or export audit reports. Disposition can use continuous inbox approvals, with optional rule-based batch processing. Documented connectors include Box, SharePoint Server, Documentum, FileNet, hosted SharePoint Online, and Universal File Share; some SharePoint connectors are marked deprecated. Deployment options include Gimmal-hosted cloud tenants, customer servers, and customer cloud servers such as Azure. On-premises installations require Windows Server 2016 or later, SQL Server 2016 or later, HTTPS, and TLS 1.2. Pricing is available on request.
Who it is for
It suits organizations that need records controls and retention policies across multiple enterprise repositories. Teams should check connector status, Microsoft licensing, and deployment requirements against their environment.
What is good
- Central dashboard covers information across repositories.
- Rules and triggers automate lifecycle assignments.
- Legal holds can suspend disposition and modification.
- Audit entries can be filtered and exported.
- Cloud and customer-hosted deployment options are available.
What to know first
- Pricing is available only on request.
- Some SharePoint connectors are deprecated.
- Batch disposition is limited to US Cloud customers.
- Label-based locking requires qualifying Microsoft licensing.
Verdict
Gimmal Records combines repository-wide visibility with retention, legal holds, auditing, and disposition controls. Connector status, licensing conditions, and hosting requirements are important considerations before choosing it.
Compared on records management software
- Retention rules
- Yes
- Legal holds
- Yes
- Disposition workflow
- Yes
- Audit trail
- Yes
- Classification method
- rule_based
- Deployment model
- hybrid
