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Best Document Management Software in 2026

Keeping documents organized often means considering who can access them, how changes are tracked, and how much can be stored. Compared on access control level, audit logs, OCR, storage limit, and version history, these entries offer criteria for assessing document workflows. Mobile apps and free-plan availability may affect how you work across devices, while paid-from pricing provides a starting point for cost comparisons. Group-Office, LogicalDOC, and OpenKM are among the options shown. Consider which controls, capacity, and history features fit the way you manage documents.

  1. 1

    FlinkISO

    Free plan Open source AndroidAPIiPhone+4

    FlinkISO brings document control, forms and QMS modules together, with both self-managed and hosted options.

    9.0 Free plan · paid from $80/mo · 15-day trial Visit site
  2. 2

    Group-Office

    by Group-Office
    Free plan Open source AndroidiPhoneLinux+4

    Choose Group-Office if your team wants groupware, CRM, project tools, and a choice of hosted or self-hosted deployment.

    9.0 Free plan · paid from €12/mo · 30-day trial Visit site
  3. 3

    Box

    by Box
    Free plan AndroidAPIiPhone+3
    7.7 Free plan Visit site
  4. 4

    EPrints

    Free plan APILinuxSelf-hosted+1

    EPrints offers broad repository customization and API and harvesting options for academic and other collections.

    7.5 Free plan Visit site
  5. 5

    eSigTek

    by eSigTek
    Free plan AndroidiPhoneWeb+1

    eSigTek combines signature workflows with document sending, form collection, and file management.

    7.5 Free plan · pricing on request Visit site
  6. 6

    Invenio

    Free plan APILinuxMac+2

    Invenio offers distinct products for research repositories, library operations, and application development.

    7.3 Free plan Visit site
  7. 7

    LogicalDOC

    Free plan AndroidAPIiPhone+5

    LogicalDOC covers document capture, retrieval, collaboration, and security across several deployment options.

    7.3 Free plan · pricing on request · 30-day trial Visit site
  8. 8

    Mayan EDMS

    Free plan APILinuxSelf-hosted+1

    Choose Mayan EDMS if your organization wants document management on infrastructure it controls, with broad ingestion options and granular permissions.

    7.3 Free plan · paid from $9.99/mo Visit site
  9. 9

    OpenDocMan

    Free plan LinuxMacSelf-hosted+2

    OpenDocMan combines file organization, review workflows, and access controls in a self-hosted system with a free unlimited-user plan.

    7.2 Free plan Visit site
  10. 10

    OpenKM

    Free plan AndroidAPIiPhone+5

    OpenKM combines document workflows, detailed search, and security controls in one system. The Community Edition is free, while hosted and professionally supported options are available by quote.

    7.2 Free plan Visit site
  11. 11

    Paperless-ngx

    Free plan APILinuxSelf-hosted+1

    Paperless-ngx offers OCR, organization, and access controls for a self-hosted archive. Its Linux requirement and encryption limitation are important considerations before adoption.

    7.2 Open source Visit site
  12. 12

    SeedDMS

    Free plan APILinuxMac+3

    SeedDMS combines document organization, access controls, and workflow features in a free, self-hostable system.

    7.1 Free plan Visit site
  13. 13

    Transkribus

    Free plan APILinuxMac+2

    Transkribus combines document recognition, editing, layout analysis, and export options, with plans ranging from free access to paid annual tiers.

    7.0 Free plan · paid from €99/yr Visit site
  14. 14

    Paperwork

    Free plan LinuxWindows

    Paperwork brings scanning, OCR, search, and learned labels into a personal document manager. Its scanner caveats are worth checking before choosing a Linux installation method.

    6.8 Free plan Visit site
  15. 15

    AODocs

    Free trial AndroidAPIExtension+3

    AODocs brings document governance, AI analysis, integrations, and varied deployment choices into one platform. Check storage, licensing, and trial requirements before committing.

    6.6 Pricing on request Visit site
  16. 16

    DEVONthink

    Free trial ExtensioniPhoneMac+1

    DEVONthink offers structured local document management with extensive synchronization, automation, and integration options.

    6.5 From $99 · 30-day trial Visit site
  17. 17

    DocuWare

    by DocuWare
    Free trial AndroidAPIiPhone+5

    DocuWare combines document capture, search, versioning, and workflow automation across cloud, on-premises, and hybrid deployments.

    6.5 From $30/user/mo Visit site
  18. 18

    d.velop documents

    Free trial APIiPhoneSelf-hosted+1

    d.velop documents covers document control, search, automation, integrations, and mobile work for business customers.

    6.5 From €27/user/mo · 30-day trial Visit site
  19. 19

    Cognidox

    Free trial APIWebWindows

    Choose Cognidox if your product development work needs linked document, design-control, quality, and training workflows.

    6.4 From £6,000/yr · 14-day trial Visit site
  20. 20

    eDoc Organizer

    Free trial AndroidiPhoneMac+2

    eDoc Organizer combines label-based filing with search, OCR, and document-management tools, with different features across Cloud and On-Premise.

    6.4 From $10/user/mo · 15-day trial Visit site
  21. 21

    FileHold

    Free trial AndroidAPIiPhone+4

    Choose FileHold if your organization needs document and records management with configurable hosting, audit trails and review workflows.

    6.4 Pricing on request · 14-day trial Visit site
  22. 22

    FossDoc

    Free plan WebWindows

    FossDoc focuses on document control and traceability through OCR, permissions, audit logs, and version history.

    6.2 Free plan Visit site
  23. 23

    M-Files

    Free trial AndroidAPIExtension+6

    M-Files combines document management with AI classification, workflows, and integration options for organizations with demanding document processes.

    6.2 Visit site
  24. 24

    DocStar ECM

    Paid AndroidAPIiPhone+2

    DocStar ECM brings document capture, search, retention, and workflow automation into one enterprise product, with deployment and integration options.

    6.0 Pricing on request Visit site
  25. 25

    Document Locator

    Paid AndroidAPIiPhone+3

    Document Locator combines document search, controlled workflows, auditing and scanning for organizational records.

    6.0 Pricing on request Visit site

#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price

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