Workflowy is a note-taking app organized around one expandable document of nested lists. Users can zoom into a bullet to focus, search the document in real time, and turn bullets into checkboxes, headings, boards, or tables. Tags, dates, backlinks, mirrors, and templates help connect and reuse information. Workflowy says it saves automatically and syncs across devices. Its API can read and write Workflowy data for apps, scripts, and automations, and users can enable multi-factor authentication with an authenticator-app code and recovery codes. The Basic plan is free forever and includes 100 nodes per month and 100 MB of file uploads. Reaching the node limit brings a subscription prompt, though users can still add nodes. Pro includes unlimited nodes and uploads for $6.99 per month billed annually or $8.99 per month billed monthly; the annual-billing option lists a seven-day free trial. Workflowy supports web, Windows, macOS, Linux, iOS, and Android.
Who it is for
Workflowy suits people who want to organize notes and lists in a single nested document. Its search, content formats, and cross-device sync can support personal or shared note-taking workflows.
What is good
- Nested bullets can become boards, tables, or checkboxes
- Tags, dates, backlinks, mirrors, and templates
- Automatically saves and syncs across devices
- API can read and write Workflowy data
- Available on desktop and mobile platforms
What to know first
- Basic plan allows 100 nodes per month
- Basic plan includes 100 MB file uploads
- Node limit triggers a subscription prompt
- Pro costs $8.99 per month with monthly billing
Verdict
Workflowy's single-document structure combines nested lists with several ways to reshape and connect information. The free plan has node and upload limits; Pro offers unlimited nodes and uploads at the listed billing rates.
Workflowy plans and pricing
All plansCompared on note-taking apps
- Free plan
- Yes
- Supported platforms
- Web, Windows, macOS, Linux, iOS, Android, chrome_extension
- Note sharing
- Yes
- Storage limit
- 0.1 GB
- Integrations
- Readwise, Kindle Highlights, Google Calendar, Web Clipper, Zapier, Workflowy Desktop MCP
