Side by side

Capacities vs Workflowy

Both stand on notes apps. Which one you can start free with, which one lets you read the code, and what each costs once you pay.

Capacities

Free plan AndroidiPhoneLinux+3

Capacities combines note-taking with offline access, sharing, and integrations across multiple platforms. The free plan has a defined media allowance, while Pro costs $9.99 a month.

Visit Capacities

Workflowy's single-document structure combines nested lists with several ways to reshape and connect information. The free plan has node and upload limits; Pro offers unlimited nodes and uploads at the listed billing rates.

Visit Workflowy

The facts

	Capacities	Workflowy
Free plan	Yes	Yes
Open source	Not published	Not published
Runs on	Android, iPhone, Linux, Mac, Web, Windows	Android, API, Extension, iPhone, Linux, Mac, Web, Windows
Lowest paid plan	Plus AI Power-Up: $8.33 a month	Pro (annual billing): $6.99 a month
Plans published	4	5
Maker	Capacities	Workflowy
Website	capacities.io	workflowy.com
On notes apps	#6 of 83	#58 of 83

Capacities: what it does well

Works offline.
Available on web, desktop, and mobile.
Free plan includes 5 GB of media uploads.
Note sharing is available.
Pro includes task management and an AI assistant.

What to know first

Free uploads drop to 100 MB monthly after 5 GB.
Real-time collaboration is not available.
Unlimited media uploads are subject to fair use.

Workflowy: what it does well

Nested bullets can become boards, tables, or checkboxes
Tags, dates, backlinks, mirrors, and templates
Automatically saves and syncs across devices
API can read and write Workflowy data
Available on desktop and mobile platforms

What to know first

Basic plan allows 100 nodes per month
Basic plan includes 100 MB file uploads
Node limit triggers a subscription prompt
Pro costs $8.99 per month with monthly billing

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