Proof Restoration OS

Overview

Proof Restoration OS is a field-service platform for restoration contractors and other trade businesses that need to coordinate jobs, crews and insurance workflows. It is best suited to operators who want those functions alongside damage-scoping and call-handling tools. Its breadth is a draw, but high monthly prices, usage quotas and a 12-month initial term make the commitment substantial.

Proof AI, Inc. says it is self-funded. The platform also targets roofing, plumbing, HVAC and electrical companies, with core operations spanning CRM, job management, crew scheduling, fleet tracking, payroll and analytics. See Restoration Management Software for more options.

Key features

• Proof Vision: Thermal imaging, ultrasonic sonar, moisture mapping and computer vision identify damage and create scopes. The allowance ranges from 50 analyses per month on Pulse to 10,000 on Engine Pro, making the plan choice consequential for teams that scope many jobs.
• Proof Dispatch: The around-the-clock call service qualifies leads, creates jobs and ranks crews by distance, certifications and workload. Call and SMS allowances may constrain busy operations; paid-plan overages are billed at graduated rates.
• Proof Pulse: The subcontractor network matches companies with vetted providers by trade, proximity and availability. It offers a way to connect with outside capacity, though its free tier has no call minutes or SMS.
• Insurance workflows: Engine includes one-click generation of all seven IICRC document types and exports for TPA or carrier portals. Launchpad includes Xactimate ESX import and export, useful for teams moving estimates through that workflow.
• Security and evidence: Proof says it uses TLS 1.3 in transit, AES-256 at rest, tenant isolation, role-based access and audit logging. Tenant data sent for AI processing is not used to train models, though it may be processed by OpenAI. The cryptographic seal currently covers only photos uploaded through the mobile app; web uploads are being migrated, and moisture readings and e-signatures are outside its coverage.

Pricing

Proof Pulse costs nothing and includes 2 seats, 0 call minutes, 0 SMS, 50K AI tokens, 50 vision analyses and 1 GB of storage. It is a limited entry point for trying the subcontractor and vision allowances, not a free option for dispatch-dependent operations.

Proof Launchpad is $997 /mo for 5 seats, 750 call minutes, 500 SMS, 250K AI tokens, 150 vision analyses, 5 GB storage and 100 documents. It adds a modest allowance for smaller teams, but its quotas and document cap may be restrictive as volume grows.

Proof Engine is $2,497 /mo for 15 seats, 2,000 call minutes, 2,000 SMS, 500K AI tokens, 1,000 vision analyses, 25 GB storage and 1,000 documents. It is the plan for teams needing the stated IICRC document generation and exports at higher volumes.

Proof Engine Pro is $4,997 /mo for 25 seats, 10,000 call minutes, 10,000 SMS, 5M AI tokens, 10,000 vision analyses, 500 GB storage, EU/multi-region data residency, custom branding and API access. Its higher allowances and API access suit larger or more integration-dependent operations, at a steep price.

Paid plans have monthly call, SMS and AI quotas, with graduated overage rates shown in the billing portal and invoices. Plans have a 12-month initial term and require 30 days' cancellation notice. The 14-day satisfaction guarantee carries a 50% administrative fee on setup work already performed.

Platforms

Proof supports Android, iOS, web and API access. Engine Pro is the plan that explicitly includes API access.

Who it's for

Proof is strongest for restoration and related trade-service companies that need job administration, crew scheduling, insurance documents and damage assessment in a shared system. Teams should match their expected call, messaging, AI and vision use to the plan quotas before committing. It is a weaker fit for small operators seeking an inexpensive paid tier or for workflows that depend on the evidence seal covering web uploads, moisture readings or signatures.

Pros and cons

• Pro: CRM, job management, scheduling, fleet tracking, payroll and analytics sit alongside insurance and field-documentation workflows, reducing the need to coordinate those listed functions across separate systems.
• Pro: Vision tools combine several damage-assessment methods, with up to 10,000 monthly analyses on Engine Pro.
• Con: The first paid operational tier costs $997 /mo, while the free Pulse plan has no call minutes or SMS.
• Con: Paid-plan quotas, overage charges and a 12-month initial term limit flexibility for businesses with uncertain usage or seasonal needs.
• Con: The evidence seal does not yet cover web uploads, moisture readings or e-signatures.

Alternatives

Consider Clean Claims if you want a paid option available on web, iOS and Android. Cotality DASH is another paid choice for web, iOS and Android.

Lever360 may suit a smaller single-location operation: its Business 7 plan is $378 a month with a one-year commitment, up to 7 users and a one-time setup fee of $699. Albi charges per seat, but its Base User plan requires a $6,000 minimum yearly spend and four seats.

Loop Logics is a paid web option. Vercid is a paid choice for web and iOS. Riivet has a free trial and an expected Core plan at $99 a month per seat, subject to change.

Verdict

Proof Restoration OS is a strong candidate for restoration teams that want insurance paperwork, field damage assessment and broader operations in one platform. Its main advantage is that functional range; its main drawback is the cost and contract commitment attached to meaningful usage. Choose it when those workflows justify the quotas and term, and look elsewhere if you need a lower-cost start or broader evidence-seal coverage.