Notion is a cloud workspace for organizing personal projects or coordinating work with a team. Pages, blocks, and databases support notes and real-time collaboration, with offline access also available. It runs on the web, Windows, macOS, iOS, and Android, and offers a Chrome extension. Connections include Slack, Google Drive, Figma, GitHub, Zoom, and Microsoft Teams. Notion supports semantic search, AI search or answers, and version history. The Free plan costs $0 per member per month and includes trial AI capabilities and a trial of Notion AI. Free uploads are limited to 5 MB per file; multi-member Free workspaces have a limited number of blocks, and external guests are capped at 10. Plus costs $10 per member per month, while Business costs $20 per member per month. Yearly payment saves up to 20%, and paid plans list unlimited guests. Notion says data is encrypted and private, and that Notion AI does not use customer data to train models unless users opt in. Enterprise workspaces get zero data retention with LLM providers.
Who it is for
Notion may suit individuals organizing personal projects and teams that need shared pages, databases, and real-time collaboration. Its plan limits matter for teams that upload larger files or invite external guests.
What is good
- Supports offline access and real-time collaboration.
- Available on web, desktop, and mobile platforms.
- Connects with Slack, Google Drive, Figma, and others.
- Supports semantic search and version history.
- Yearly payment saves up to 20%.
What to know first
- Free uploads are limited to 5 MB per file.
- Multi-member Free workspaces have a block limit.
- Free limits external guests to 10.
- Free AI capabilities and Notion AI are trials.
Verdict
Notion brings notes, databases, collaboration, and search features into a cloud workspace. Review the Free plan's file, block, and guest limits before choosing it for a team.
Notion plans and pricing
All plansCompared on note-taking apps
- Free plan
- Yes
- Paid from
- $10/user/mo
- Offline access
- Yes
