Papyrs

Overview

Papyrs is a cloud workspace for publishing internal knowledge and coordinating work across a company. It suits teams that need a mix of wiki pages, company updates, discussions, and forms in one place. Its one-person free plan is a narrow starting point; its paid tiers are aimed at teams with defined seat and subsite needs.

Papyrs is the flagship product of Stunf B.V., a bootstrapped company based in Eindhoven, the Netherlands. It runs on the web and lists Android, iOS, Windows, macOS, Linux, and an API; mobile access is through iOS and Android progressive web apps.

Compare it with other options in our Internal Knowledge Base Software and Knowledge base software directories.

Key features

Pages and knowledge management

A drag-and-drop editor with widgets, custom layouts, Markdown, and a keyboard command palette gives teams several ways to shape pages around their material. Search spans pages, files, discussions, and forms, while folders, tags, templates, and version history help keep a growing knowledge base organized. This breadth is useful for a team publishing different kinds of internal content, though teams wanting AI-assisted or semantic search should look elsewhere: Papyrs offers neither.

Collaboration, forms, and integrations

Page discussions, email update subscriptions, permissions, and subsites bring conversation and access management into the workspace. Built-in forms include reports, CSV export, status fields, and database views, making Papyrs relevant to teams that need to collect and organize records as well as publish documentation. Slack and Google Workspace integrations, Zapier, an API, and third-party content embeds extend its connections to other services.

Security and support

Papyrs says it encrypts data at rest with AES-256 and in transit with TLS, and protects monitored servers with firewalls. It states that it adheres to GDPR, can provide a signed Data Processing Agreement, and stores data in data centers in the Netherlands, Germany, Finland, and Ireland. Enterprise security controls include a custom IP firewall, audit log, login alerts, password and session policies, and JWT web-token SSO. Support is available by email and through the in-app feedback dialog; the terms say Papyrs strives to respond within 12 hours.

Pricing

Papyrs is freemium, with a 14-day trial. The trial includes all features from the Company Intranet plan and does not automatically charge when it ends. The free Personal Wiki plan is limited to one user, two subsites, and 1 GB of storage; uploaded files can be up to 512 MB. That cap makes it suitable for an individual wiki, not a shared company deployment.

• Personal Wiki: custom pricing. One user, two subsites, and 1 GB storage. Its limits make it a personal option rather than a team plan.
• Team Wiki: $89.00 USD per month, billed $89 annually ($99 monthly). It supports up to 20 users and 20 subsites, with no storage limit and advanced admin. This is the entry paid tier for smaller teams that need shared capacity and administration.
• Team Wiki (40 users): $179.00 USD per month, billed $179/mo $199/mo. It supports 40 users, no storage limit, and advanced admin, for teams beyond the standard Team Wiki seat cap.
• Company Wiki: $347.00 USD per month, billed $347 annually ($386 monthly). It allows up to 60 users and 60 subsites, and adds a custom domain and SAML. This tier fits organizations that need those identity and branding controls.
• Company Wiki (120 users): $539.00 USD per month, billed $539/mo $599/mo. It supports 120 users and includes a custom domain and SAML, extending the Company Wiki option for a larger team.
• Company Intranet: $899.00 USD per month, billed $899 annually ($999 monthly). It has unlimited users, up to 100 subsites, unlimited version history, federated identity management, and premium widgets. Its higher price is aimed at company-wide use with those added capabilities.
• Enterprise: custom pricing, with unlimited subsites.

The cheaper paid tiers trade away the larger plans' user capacity and identity features; unlimited version history and federated identity management are reserved for Company Intranet. Check the stated billing terms against the team size and controls required before choosing.

Platforms

Papyrs is cloud-deployed and lists Android, iOS, Linux, macOS, web, Windows, and API access. Its mobile offering is through progressive web apps for iOS and Android.

Who it's for

Papyrs is a credible fit for organizations bringing internal documentation, news, discussions, and lightweight record collection together. Teams benefit most when they can use its page organization and forms alongside collaboration controls. It is less suited to a solo user seeking generous free storage, or to buyers who require AI or semantic search.

Pros and cons

• Broad internal workspace: pages, discussions, forms, and file search share one environment, useful for teams combining knowledge publishing with coordination.
• Flexible forms and exports: reports, CSV export, status fields, and database views help organize collected information without limiting the product to static documentation.
• Clear upper-tier controls: SAML, custom domains, and expanded identity and security controls serve organizations with more demanding administration needs.
• Free tier is only for one person: its two-subsite and 1 GB storage limits do not make it a practical shared starting point for most teams.
• Paid entry point costs $89 per month on annual billing: teams needing collaboration must weigh that commitment against the 20-user and 20-subsite limits of Team Wiki.
• No AI or semantic search: teams prioritizing those search approaches will need another product.

Alternatives

Notion is another freemium option, with a free plan for individual projects and life organization that includes pages, blocks, databases, and basic collaboration; choose it when that personal-use starting point is a better match than an intranet-oriented workspace.

Nuclino is a freemium alternative with a free plan capped at 50 items, three canvases, and 2 GB total storage; it may suit buyers comparing a capped free knowledge workspace with Papyrs' one-user free plan.

ProProfs Knowledge Base offers a free plan with one author and up to 25 pages, a tighter page-based free option for buyers whose needs fit that scope.

Confluence has a free plan for up to 10 users with 2 GB file storage and three active whiteboards per user, making it worth considering for a small team that wants a no-cost shared option.

Slab offers a free plan for up to 10 users, with unlimited posts and topics but 10 MB attachments and 90 days of version history; consider it when those free-tier trade-offs suit a small knowledge-sharing team.

Whale has a free plan for 10 members, one creator, 20 Playbook items, and 20 AI credits; it is an alternative for buyers whose needs fit those specific caps.

Zoho Learn offers a free plan for five users, three spaces, five manuals, five courses, and 1 GB storage, a more structured free starting point for teams within those limits.

BlueSpice is a self-hosted alternative.

Verdict

Choose Papyrs if your organization wants one hosted home for internal knowledge, team discussion, and structured forms, and can justify the paid plan that matches its seats and controls. Its breadth is the case for it; the one-user free plan, $89-per-month annual-billing entry tier, and lack of AI or semantic search are the main reasons to compare alternatives.