Flexopus

Flexopus is a booking and workplace-management platform for hybrid offices, covering desks, rooms and parking. It is best suited to organizations that need rules and occupancy insight across multiple office areas. Its resource-based pricing avoids per-user charges, but makes the number of spaces you manage the key cost consideration.

Overview

Employees can book workplaces flexibly, while administrators can assign them permanently or block them; employees can also record working from home or remotely. Meeting-room booking and check-in are supported, making Flexopus broader than a desk calendar. Its appeal is strongest where teams need coordinated use of several kinds of space, rather than a lightweight booking tool for a small group.

Administrators can create and edit interactive floor plans within the application. User groups can control booking permissions by building, floor or individual workstation, and occupancy statistics can be reviewed at each of those levels. These controls can suit offices with different rules across teams or locations, but they are more useful when an organization is prepared to maintain its maps and permission structure.

Key features

The platform connects with Microsoft Teams, Microsoft Entra ID SAML2 and SCIM, Google Calendar, Webex, Personio, HR WORKS and a REST API. Starter includes the Teams app and REST API; Business adds SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration. That split makes Starter a narrower fit for organizations that need identity controls or deeper occupancy oversight, while Business provides those capabilities at an additional per-resource charge.

Flexopus says it is hosted in Germany on dedicated Hetzner Online GmbH servers and is certified by TÜV Rheinland to ISO 27001:2022. It is available through a browser as a Progressive Web App, as well as iOS and Android apps; an API is also listed as a platform.

Pricing

Workplace Management is billed per resource—such as a workplace, meeting room or parking space—with unlimited users. This model can work well when headcount is large relative to the number of bookable spaces, but costs scale with the resources managed.

• Demo Plan: free for 30 days, with Starter and Business functions and no credit card required. The company asks prospects to contact sales for a trial link. It is a useful way to assess the full feature set before committing, but it is time-limited.
• Starter Plan: €1.99 a month, billed monthly per resource. It includes unlimited users, workplace, parking and room booking, the Microsoft Teams app and REST API. It covers core bookings without Business features such as statistics, SSO/SAML2/SCIM, check-in and Google Calendar integration.
• Business Plan: €3.49 a month, billed monthly per resource. It includes Starter functions plus SSO/SAML2/SCIM, statistics, check-in and Google Calendar integration. It suits organizations that need these controls and reporting, with the trade-off of a higher charge for each resource.
• Enterprise: custom pricing upon request for 50 or more resources, with quantity discounts, an individual offer and a key account manager. This is aimed at larger deployments rather than teams seeking a published fixed price.

Platforms

Employees can use Flexopus in a browser, through its Progressive Web App, or in iOS and Android apps. The listed API gives organizations another integration route. This range supports access from common desktop and mobile environments without limiting bookings to one device type.

Who it's for

Flexopus is a strong fit for medium-sized and larger organizations managing shared desks, meeting rooms or parking across buildings or floors, especially when they need permission controls and occupancy statistics. Unlimited users can be helpful when many employees share a smaller resource pool. It is less compelling for a small office that only needs simple desk reservations, or for organizations that want a free ongoing plan.

Pros and cons

• Pros: Flexible, permanent and blocked workplace options accommodate different booking policies; editable floor plans and granular permissions help manage spaces by building, floor or workstation.
• Pros: Per-resource billing includes unlimited users, so charges are tied to managed spaces rather than employee count.
• Pros: Business combines statistics, check-in, SSO/SAML2/SCIM and Google Calendar integration for organizations that need more than core booking.
• Cons: There is no free ongoing plan; the no-cost Demo Plan lasts 30 days.
• Cons: Resource-based charges can add up as workplaces, rooms and parking spaces are brought into the system.
• Cons: Several useful capabilities, including statistics and check-in, are reserved for Business rather than Starter.

Alternatives

Choose desk.ly if a free plan for up to 15 users is a priority; its free tier is available for as long as needed, while Flexopus offers only a 30-day free Demo Plan. LibreBooking is a free, GPL-3.0 open-source option for organizations that want self-hosted resource scheduling. Officely offers a free plan for up to five users and a Basic plan billed per user, which may suit very small teams looking for simple desk booking.

Roomzilla has a free plan capped at three resources, while Seatsurfing offers a free forever tier for up to 10 users with managed cloud hosting in Germany. classroombookings offers a free self-hosted plan for organizations willing to run it on their own server. MRBS is another free, self-hosted web application. Open Meeting is a free, open-source option with a self-hosted plan.

For readers comparing categories, see Room Booking Software, Workplace Management Software and Desk Booking Software.

Verdict

Choose Flexopus if your organization needs to coordinate desks, rooms and parking with floor plans, granular booking rules and occupancy statistics, and prefers unlimited users on a per-resource model. Its main drawback is that there is no free long-term tier and costs rise with each managed resource; teams seeking a small free plan or simple desk booking should look elsewhere.