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Matrix Booking

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What Matrix Booking is

Matrix Booking is a workplace management platform for reserving desks, meeting rooms, visitors, and other resources. Administrators can define who may book, when bookings are allowed, and which policies apply. Users search and reserve through the web, iOS, or Android apps, which support floor plans, check-ins, and booking changes or cancellations. Booking, check-in, and occupancy-sensor data feed real-time and historical workspace analytics. Integrations include Microsoft 365, Teams, Outlook, access-control systems, and occupancy sensors. Single sign-on works through SAML 2.0 and OAuth 2.0, with automated provisioning through Microsoft Entra ID sync or SCIM. An API connects the platform with HR, reporting, and other business applications. Matrix Booking states that data is stored in the EU, transmissions use TLS, and GDPR requirements are addressed for UK and EU resident data. The annual subscription includes hosting, upgrades, mobile apps, technical support, training, and a dedicated account manager.

Who it suits

It suits organisations managing shared workplaces across government, NHS, private-sector, multi-site, or multi-region estates. Teams needing room booking, desk check-in, mobile access, and single sign-on can evaluate the 14-day trial.

What it does well

  • Desk, room, visitor, and resource booking
  • Mobile apps with floor plans and check-in
  • Occupancy analytics combine booking and sensor data
  • SAML and OAuth single sign-on
  • API and automated user provisioning

What to know first

  • No free plan
  • Pricing requires a tailored quote
  • 14-day trial requires a company email
  • Subscription is billed annually

Limits

There is no free plan. The evaluation period lasts 14 days and requires a company email; ongoing use is through a paid annual subscription priced according to managed resources.

Plans

PlanBilled and limitsPrice
Matrix BookingSingle annual subscription; tailored quote based on resources managed · Price based on number of resources · volume discounts available · subscription includes mobile apps, hosting, upgrades and technical supportOn request

As matrixbooking.com lists them, read 7 Oct 2026. The maker's own page has the final word.

Getting started

  1. Open the Matrix Booking website
  2. Request a tailored subscription quote
  3. Use a company email to start the 14-day trial
  4. Access the service on web, iOS or Android
  5. Connect Microsoft 365, Teams, Outlook or other supported systems
  6. Configure booking rules, identity provisioning and resource policies

Verdict

Matrix Booking combines workplace reservations, policy controls, analytics, integrations, and identity management. Its annual subscription and resource-based quote make organisational scale and deployment requirements important considerations.

Questions

Does Matrix Booking have a free plan?

No. Matrix Booking offers a paid annual subscription and a 14-day free trial.

Which platforms are supported?

Matrix Booking is available on web, iOS and Android, and provides an API.

Can it connect to Microsoft tools?

Yes. Integrations include Microsoft 365, Teams and Outlook, along with access-control systems and occupancy sensors.

Does it support single sign-on?

Yes. Single sign-on uses SAML 2.0 or OAuth 2.0.

How is pricing handled?

Pricing is provided on request as a tailored annual subscription based on the resources managed. Volume discounts are available.

Facts from Matrix Booking's own pages

Analytics
The platform combines booking, check-in and occupancy sensor data with real-time and historical workspace analytics. · matrixbooking.com, 7 Oct 2026
API
The Matrix Booking API can connect to HR systems, reporting tools and other business applications, and the company provides API documentation. · matrixbooking.com, 7 Oct 2026
Booking rules
Administrators can configure rules for who can book resources, when they can book and how booking policies work. · matrixbooking.com, 7 Oct 2026
Customers
Matrix Booking says it serves organisations across central and local government, government hubs, the NHS and the private sector, including multi-site and multi-region estates. · matrixbooking.com, 7 Oct 2026
Data protection
The company states that Matrix Booking data is stored in the EU, transmissions are encrypted using TLS, and its systems and processes comply with GDPR requirements for UK and EU resident data. · matrixbooking.com, 7 Oct 2026
Founded
2020 · matrixbooking.com, 28 Sept 2026
Headquarters
London, United Kingdom · matrixbooking.com, 28 Sept 2026
Identity management
Matrix Booking supports SSO via SAML 2.0 and OAuth 2.0, plus automated user provisioning through Microsoft Entra ID sync or SCIM. · matrixbooking.com, 7 Oct 2026
Integrations
The platform integrates with Microsoft 365, Teams, Outlook, access control systems and occupancy sensors. · matrixbooking.com, 7 Oct 2026
Mobile app
The iOS and Android app lets users search and book resources, view floor plans, check in, and amend or cancel bookings. · matrixbooking.com, 7 Oct 2026
Purpose
Matrix Booking is a workplace management platform for managing desks, meeting rooms, visitors and other workplace resources. · matrixbooking.com, 7 Oct 2026
Security certification
Matrix Booking Limited is certified to ISO 27001:2022 and the system is penetration tested annually by a third party. · matrixbooking.com, 7 Oct 2026
Support
The annual subscription includes full technical support, an online support portal, training and a dedicated account manager. · matrixbooking.com, 7 Oct 2026
Trial eligibility
The 14-day free trial requires a company email; personal Hotmail or Gmail-type accounts are not accepted. · matrixbooking.com, 7 Oct 2026

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