DeskFlex

Name: DeskFlex
Price: 50 USD

Paid AndroidiPhoneLinuxMacWebWindows

What DeskFlex is

DeskFlex is a workplace management platform for organizations running hybrid offices. Employees can reserve desks, save favorites, make recurring bookings, invite coworkers, and add equipment to reservations. Floor plans display office layouts, nearby desks, available workspaces, and who is in the office. Check-ins can use QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically. The mobile experience supports desk and meeting room bookings, check-in, coworker search, and booking notifications. DeskFlex also handles visitor registration, approvals, office-access workflows, and activity tracking across locations. Microsoft 365 integration includes authentication, Outlook calendar synchronization, and Microsoft Teams availability; Google Workspace sign-in and Okta SSO are also listed. Growth costs $50 a month billed annually for up to 25 spaces. Professional costs $75 a month billed annually for up to 50 spaces. Enterprise pricing is custom for organizations managing 100 or more spaces. Pricing is based on managed workplace spaces rather than employee count.

Who it suits

DeskFlex suits organizations managing shared workspaces, meeting rooms, visitors, or hybrid-office attendance. Its pricing is based on workplace spaces managed, not employee count.

What it does well

Recurring desk bookings and coworker invitations
Floor plans show availability and office presence
Check-in options include QR, Wi-Fi, and geo-location
Microsoft 365, Google Workspace, and Okta support

What to know first

No free plan
Growth and Professional are billed annually
Enterprise pricing is custom

Limits

The 30-day trial is the available trial period, and there is no free plan. Growth is limited to 25 spaces and one floor plan; Professional is limited to 50 spaces and two floor plans.

Plans

Plan	Billed and limits	Price
Growth	annual subscription · up to 25 spaces · 1 floor plan · desk booking · meeting room booking · visitor management · workplace analytics · Google Workspace SSO · Microsoft Entra & Okta SSO	$50 a month
Professional	annual subscription · up to 50 spaces · 2 floor plans · everything in Growth	$75 a month
Enterprise plan	Custom · 100+ spaces · multi-location deployments · enterprise onboarding · volume pricing · custom implementation	On request

As deskflex.com lists them, read 30 Sept 2026. The maker's own page has the final word.

Getting started

Visit the DeskFlex desk booking website.
Start the 30-day trial.
Choose Growth for up to 25 spaces or Professional for up to 50 spaces, or request custom Enterprise pricing for 100 or more spaces.
Use the Android, iOS, Linux, macOS, web, or Windows platform.
Connect Microsoft 365, Google Workspace, or Okta sign-in as needed.

Verdict

DeskFlex combines desk and meeting room reservations with visitor management, floor plans, and several check-in methods. Compare the annual space limits and pricing model with the number of workplace spaces you manage.

Questions

How much does DeskFlex cost?

Growth costs $50 a month billed annually for up to 25 spaces. Professional costs $75 a month billed annually for up to 50 spaces; Enterprise pricing is custom for 100 or more spaces.

Is there a free plan or trial?

There is no free plan. A 30-day trial is available.

Which platforms does DeskFlex support?

DeskFlex is available on Android, iOS, Linux, macOS, web, and Windows.

Does DeskFlex support single sign-on?

Yes. It supports Microsoft Entra and Okta SSO, and Google Workspace sign-in with automatic first-time provisioning. Microsoft 365 integration also includes authentication.

How is DeskFlex pricing calculated?

Plans are priced by the number of workplace spaces managed rather than the number of employees using the platform.

What does DeskFlex say about EU data residency?

DeskFlex says EU users’ personal information is stored in the EU region and is not transferred outside the EU.

Facts from DeskFlex's own pages

Breach response: DeskFlex states that it reports data breaches to the relevant authority or client within 72 hours. · deskflex.com, 30 Sept 2026
Check-in: Reservations can be checked in through QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically. · deskflex.com, 30 Sept 2026
Data residency: DeskFlex states that EU users' personal information is stored in the EU region and is not transferred outside the EU. · deskflex.com, 30 Sept 2026
Desk booking: Users can reserve desks, save favorite desks, create recurring bookings, invite coworkers, and add workplace equipment during reservations. · deskflex.com, 30 Sept 2026
Enterprise limit: Enterprise pricing is offered for organizations managing 100 or more workplace spaces. · deskflex.com, 30 Sept 2026
Floor plans: Floor plans show office layouts, nearby desks, available workspaces, and who is in the office. · deskflex.com, 30 Sept 2026
Google and Okta SSO: DeskFlex supports Google Workspace sign-in with automatic first-time provisioning and lists Okta SSO as an integration. · deskflex.com, 30 Sept 2026
Headquarters: Chicago, Illinois, United States · deskflex.com, 28 Sept 2026
Microsoft integration: Microsoft 365 integration provides Microsoft authentication, Outlook calendar synchronization, and Microsoft Teams availability inside DeskFlex. · deskflex.com, 30 Sept 2026
Mobile app: The mobile experience lets users reserve desks and meeting rooms, check in, find coworkers, and receive booking notifications from a phone. · deskflex.com, 30 Sept 2026
Pricing metric: DeskFlex prices plans by the number of workplace spaces managed rather than the number of employees using the platform. · deskflex.com, 30 Sept 2026
Product: DeskFlex is a workplace management platform that helps organizations run hybrid offices efficiently. · deskflex.com, 30 Sept 2026
Security compliance: DeskFlex states that it is GDPR compliant and uses firewalls and SSL to protect personal data. · deskflex.com, 30 Sept 2026
Support: Customer support is available at [email protected], Monday through Friday from 8am to 5pm CST by phone. · deskflex.com, 30 Sept 2026
Visitor management: DeskFlex supports visitor registration, approvals, office-access workflows, and visitor activity tracking across multiple locations. · deskflex.com, 30 Sept 2026