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Open Meeting

Free plan Self-hostedWeb

Visit Open Meeting Alternatives Pricing

Open Meeting's own site

What Open Meeting is

Open Meeting manages meeting room bookings, visitors, and office space utilisation for shared offices, co-working spaces, and multi-site organisations. Its seven-day visual calendar shows rooms side by side and prevents booking conflicts. Bookings can send ICS invitations, and subscriptions work with Outlook, Google Calendar, and Apple Calendar. Rooms can also accept booking requests by email and accept or decline them based on availability. A receptionist dashboard supports guest check-in and check-out, status tracking, and overstay alerts. Analytics cover room utilisation, booking charts, amenity popularity, and underused rooms. Optional ESP32 touchscreen displays show room status and allow one-tap booking. Identity options include LDAP, OIDC, and SAML 2.0, with providers such as Azure AD, Okta, Keycloak, Google Workspace, and ADFS. The MIT-licensed software can be deployed with Docker; SQLite is the default database, with PostgreSQL, MySQL, MariaDB, and MSSQL also listed. Self-hosted use is free forever. Hosted plans cost €39.99 a month or €89.99 a month and are marked Coming Soon.

Who it suits

It suits offices, co-working spaces, and multi-site organisations that need room booking alongside visitor handling and space-use analytics. Self-hosting is an option for teams prepared to manage their own deployment.

What it does well

  • Free self-hosted plan with unlimited rooms and users
  • Calendar subscriptions support Outlook, Google, and Apple
  • Includes visitor check-in, check-out, and overstay alerts
  • Supports LDAP, OIDC, and SAML single sign-on
  • Analytics identify underused rooms

What to know first

  • Hosted plans are marked Coming Soon
  • Self-hosted tier has no managed hosting or automatic backups
  • Self-hosted support is community support via GitHub

Limits

The free Self-Hosted plan excludes managed hosting, automatic backups, and an SLA guarantee. The Shared Site and Standalone Server plans are marked Coming Soon.

Plans

PlanBilled and limitsPrice
Self-HostedFree forever · Unlimited rooms & users · IoT device support · LDAP, OIDC, SAML SSO · Analytics & audit logs · Community support via GitHub · No managed hosting, automatic backups, or SLA guaranteeFree
Shared Site€ 39.99 / month · One business park · Unlimited rooms & users · EU-owned & operated servers · Automatic daily backups · Email support (2 business days) · Coming Soon€39.99 a month
Standalone Server€ 89.99 / month · Dedicated server · Unlimited rooms & users · Automatic daily backups · Email support (2 business days) · Custom domain & SSL · Coming Soon€89.99 a month

As open-meeting.com lists them, read 7 Oct 2026. The maker's own page has the final word.

Getting started

  1. Visit the Open Meeting website.
  2. Choose the free Self-Hosted plan or a hosted plan.
  3. For self-hosting, deploy with Docker.
  4. Use SQLite by default or select a listed database option.
  5. Connect supported calendar subscriptions or identity providers as needed.

Verdict

Open Meeting covers room scheduling, visitor management, and utilisation tracking, with a free self-hosted tier. Its hosted offerings are not yet available, according to their plan status.

Questions

Is Open Meeting free?

Yes. The Self-Hosted plan is free forever. Shared Site is listed at €39.99 per month and Standalone Server at €89.99 per month; both hosted plans are marked Coming Soon.

Can I host Open Meeting myself?

Yes. The self-hosted option can be deployed with Docker and uses SQLite by default. PostgreSQL, MySQL, MariaDB, and MSSQL are also listed.

Which calendars does it support?

Bookings can send ICS invitations, and calendar subscriptions work with Outlook, Google Calendar, and Apple Calendar.

Does it support single sign-on?

Yes. Identity integrations include LDAP, OIDC, and SAML 2.0, with providers including Azure AD, Okta, Keycloak, Google Workspace, and ADFS.

What support is included?

The Self-Hosted plan lists community support via GitHub. Hosted tiers list email support with a two-business-day response.

What license does it use?

Open Meeting is MIT-licensed.

Facts from Open Meeting's own pages

Analytics
Built-in analytics include room utilisation, hourly and daily booking charts, amenity popularity, and underutilised room detection. · open-meeting.com, 7 Oct 2026
Calendar support
Bookings send ICS invitations, and calendar subscriptions work with Outlook, Google Calendar, and Apple Calendar. · open-meeting.com, 7 Oct 2026
Deployment
Open Meeting can be deployed with Docker and uses SQLite by default; the README also lists PostgreSQL, MySQL, MariaDB, and MSSQL options. · github.com, 7 Oct 2026
Email booking
Rooms can accept calendar invitations by email and automatically accept or decline them based on availability; DKIM verification is supported. · github.com, 7 Oct 2026
Integrations
Identity integrations include LDAP, OIDC, and SAML 2.0, with named providers including Azure AD, Okta, Keycloak, Google Workspace, and ADFS. · open-meeting.com, 7 Oct 2026
Intended users
The maker describes it as built for shared offices, co-working spaces, and multi-site organisations. · github.com, 7 Oct 2026
Open source
Open Meeting is MIT-licensed, and the site describes the software as free and open source forever. · open-meeting.com, 7 Oct 2026
Purpose
Open Meeting provides meeting room booking, visitor management, and space utilisation tracking for modern offices. · open-meeting.com, 7 Oct 2026
Room booking
Its visual 7-day calendar displays rooms side by side and prevents booking conflicts automatically. · open-meeting.com, 7 Oct 2026
Room displays
Optional ESP32 touchscreen devices show room status and support one-tap booking, with remote over-the-air firmware updates. · open-meeting.com, 7 Oct 2026
Security
The product describes TOTP two-factor authentication, structured audit logging, and GDPR features including personal-data export and soft-delete with anonymisation. · open-meeting.com, 7 Oct 2026
Support and hosting
The self-hosted tier lists community support via GitHub, while the hosted tiers list email support with a two-business-day response and are marked Coming Soon. · open-meeting.com, 7 Oct 2026
Visitor management
The product includes a receptionist dashboard with guest check-in and check-out, status tracking, and overstay alerts. · open-meeting.com, 7 Oct 2026

Where Open Meeting stands on Freedom251

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