BoothHQ

Overview

BoothHQ brings event operations, booth sales, attendee engagement, and analytics together for trade show and conference organizers. It suits teams coordinating exhibition space and conference programming in one system. The free tier can cover a small event, but its 50-attendee ceiling makes Pro the practical starting point for a larger audience.

Key features

The floor-plan builder supports drag-and-drop layouts, attendee and exhibitor views, print-ready exports, concurrent editing, and booth locks. That gives organizing teams tools for assigning space collaboratively, while printed plans and a live embedded map can serve people outside the platform. The iframe embed works with WordPress, Wix, and Squarespace.

Exhibitors can select booths or sponsorships, compare available-space pricing, and transact through BoothHQ. Organizers can also collect applications, assign booths, collect payments, track deliverables, and message exhibitors. This makes BoothHQ relevant to teams managing the exhibitor relationship beyond the initial space reservation.

Conference management covers calls for proposals and sessions. Attendee tools include AI-suggested companies and sessions, personalized must-see lists, real-time chat, contact exchange, and scheduled appointments. A branded My Show Planner app can extend the attendee experience to iOS and Android. The integrations page lists more than 150 connections, including Cvent, Eventbrite, Salesforce, HubSpot, Stripe, Square, PayPal, and Mailchimp.

Booth and sponsorship transactions carry a 1% fee capped at $50; ticket sales carry a 2% plus 50¢ platform fee. Organizers should account for those charges alongside subscription costs.

Pricing

The Free plan costs nothing, billed forever, and allows one event with up to 50 attendees. It includes online ticket sales through the organizer’s own Stripe account, an exhibitor directory, basic reporting, and email support. It is a low-commitment fit for a small event, but lacks the floor-plan builder and conference management included with Pro.

Pro costs $99 a month, billed $99 per month, or $990 per year with two months free. It supports unlimited events and up to 2,500 attendees per event, adding the floor-plan builder, CFP and session management, sponsorship sales, advanced reporting and analytics, custom branding, and standard support. This is the clearest fit for recurring events or shows whose attendance exceeds the free cap. The attendee limit still makes it unsuitable for larger events.

Enterprise has custom pricing. It includes everything in Pro, unlimited attendees, multiple team members and organizers, SSO and API access, white-label or custom domain, a dedicated success manager and SLA, invoice or PO billing, and custom integrations. Those additions target larger or multi-event operations needing more access and tailored support; SSO is Enterprise-only.

Platforms

BoothHQ supports web, iOS, Android, and API. Its maker says the branded My Show Planner app can extend to iOS and Android.

Who it's for

BoothHQ is best suited to trade show and conference organizers who need booth sales, floor plans, programming, attendee engagement, and reporting in one platform. Its broad event workflow is a poor fit for a small event that needs only simple vendor management, and the Free plan’s 50-person cap is restrictive for growing audiences.

Pros and cons

• Pro: Booth sales, sponsorships, floor plans, CFPs, sessions, and attendee engagement sit in one platform, reducing the need to split those workflows across separate tools.
• Pro: Concurrent editing, booth locks, print-ready exports, and a live website embed support collaborative planning and sharing beyond the organizer team.
• Pro: More than 150 listed integrations provide connections to event, CRM, payment, and marketing services.
• Con: Free is limited to one event and 50 attendees, with basic reporting and no floor-plan builder.
• Con: Pro caps each event at 2,500 attendees, and transaction fees apply to ticket, booth, and sponsorship sales.
• Con: Unlimited attendees, SSO, API access, and dedicated success support require custom-priced Enterprise.

Alternatives

Exhibitor Management Software is a useful starting point for comparing tools in the category.

Choose Zoho Backstage if its free event allowance of 100 attendees, 300 RSVP invites, three sessions, three speakers, and one event day better fits a small program.

Marketspread offers vendors and exhibitors a free Standard profile for publishing products and applying to events; consider it when that vendor-facing workflow is the priority.

WebMobi Trade Show Management is an option for organizers who prefer a free tier capped at 50 participants per year or a Creator plan at $19 a month for 250 participants per year.

Vendor Space provides a free vendor-management option with a 6% per-transaction fee, for organizers who prioritize avoiding a subscription over minimizing transaction charges.

ExpoFP may suit organizers focused on self-building an exhibitor map: its DIY plan costs $149 a month and includes 100 booths shown, booth reservation, and sponsorship.

A2Z Events is another paid event platform to consider.

Cvent is worth considering if its registration product’s free trial or a license limited to the needed solutions better suits the buying decision.

eShow is another paid event platform option.

Verdict

BoothHQ is a strong choice for trade show and conference teams that want exhibitor commerce, floor planning, conference programming, and attendee engagement together. Its breadth is the main reason to choose it; the 50-attendee free cap, 2,500-per-event Pro limit, transaction fees, and custom-priced Enterprise tier are reasons to look elsewhere if your event is larger or your needs are narrower.