WebMobi Trade Show Management

WebMobi Trade Show Management brings exhibitor operations, event-floor planning, lead capture, and attendee engagement into one platform. It is best suited to organizers who need exhibitors to manage their own event details and want attendees to find and connect with them through an event app. The annual participant caps make event size central to choosing a plan.

Overview

The platform covers much of the work around a trade show: exhibitors can register, pay, choose booths, create company profiles, request staff badges, and submit service requests through a self-service portal. That can reduce the organizer’s role in collecting routine exhibitor information. Attendee-facing tools include maps, a directory, a session schedule, and networking.

This breadth is useful for B2B exhibitions, consumer expos, and professional trade shows that need both exhibitor workflows and attendee features. Organizers looking only for a floor plan or a single event function may not need such a broad package.

Key features

Exhibitor operations and floor planning

The drag-and-drop editor supports booth availability colors, exhibitor search, attendee directions, and sponsorship placements. Paired with booth selection in the portal, it can connect the sales and navigation sides of an event. Its value is strongest when exhibitors need to choose spaces and attendees need help finding them.

Lead capture and matchmaking

Exhibitors can scan attendee badges, qualify leads, add notes and product interests, then export records as CSV or Excel or sync them to a CRM. Matchmaking analyzes attendee profiles to recommend exhibitors and supports meeting scheduling and mutual-interest notifications. These tools extend the platform beyond registration and floor logistics, particularly for events where exhibitor follow-up and attendee meetings matter.

Integrations and technical connections

The integrations page names Salesforce, HubSpot, and Zoho CRM, as well as Stripe, PayPal, Zoom, Google Meet, and Microsoft Teams. WebMobi also offers a REST API and webhooks, with API-key authentication and OAuth 2.0 for enterprise accounts. Webhook signatures use HMAC verification, and failed deliveries receive three retries with exponential backoff. Organizations needing another integration can contact WebMobi; the integrations page states a response time of 1–2 business days.

Pricing

The Free plan costs nothing, billed annually, and allows 50 participants per year with unlimited events. It is a way to run multiple small events, but the yearly participant allowance can constrain a busy calendar.

Creator costs $19 a month, billed monthly, for 250 participants per year. It suits organizers whose annual audience exceeds Free’s cap but remains modest. Starter costs $39 a month, billed monthly, and includes 500 participants per year and 3,750 email campaigns; the campaign allowance may matter to teams sending event communications. Growth costs $99 a month, billed monthly, for 2,000 participants per year. Those stated allowances make the paid monthly plans easier to match to a known annual audience, though they still impose a ceiling.

Professional has custom pricing and starts at 5,000 participants per year, with 7,500 email campaigns. The Trade show platform plan is billed $600-$1,999 annually and includes 0% transaction fees, lead capture, and floor plans. Organizers should compare that package’s annual billing and stated inclusions with the monthly plans before deciding which structure fits their event program.

Platforms

WebMobi supports Android, iOS, and web. The mobile app’s directory, maps, schedule, and networking features give attendees mobile access to core event information.

Who it's for

WebMobi is a good fit for trade show teams coordinating exhibitor registration and services, booth layouts, attendee navigation, and lead follow-up in one system. It is less compelling for organizers who need only one of those functions or whose annual participant needs exceed the allowances of the monthly plans.

Pros and cons

• Pro: The exhibitor portal handles registration, payment, booth selection, profiles, badges, and service requests, giving exhibitors a broad set of self-service tasks.
• Pro: Floor planning, lead capture, CRM connections, matchmaking, and attendee app features cover both event operations and post-meeting follow-up.
• Pro: The free tier includes unlimited events, useful when the organizer’s total stays within 50 participants per year.
• Con: Participant allowances are annual, so multiple events draw on a shared yearly cap.
• Con: Creator, Starter, and Growth remain capped at 250, 500, and 2,000 participants per year, respectively; larger needs move to options with custom pricing or annual billing.

Alternatives

Choose Zoho Backstage if its free allowance of 100 attendees per event, 300 RSVP invites per event, and limits of three sessions and three speakers per event suit your format better. Consider BoothHQ if a free plan for one event with up to 50 attendees, online ticket sales through your own Stripe, an exhibitor directory, basic reporting, and email support covers your needs.

Exhibitio may suit organizers who prefer per-ticket fees: free tickets have no fee, while paid tickets carry a 0.99 USD flat fee per ticket and no monthly bill. Expo Manager is an option for teams considering a free plan with unlimited events and a 5% platform fee per transaction, paid from the booking fee.

For an event centered on a floor plan, ExpoMap offers a free plan for one event, up to 49 exhibitors and 250 visitors, with a floor plan, registration, and exhibitor portal. Map D offers a free floor plan for one event, editable as often as needed, with no publishing or booth sales stated. Marketspread may fit vendors who need a free standard profile to publish products and apply to events. xh is an open-source command-line HTTP client, a different kind of tool for a different need.

For broader comparisons, browse Exhibitor Management Software, Event Registration Software, and Event Management Software.

Verdict

Choose WebMobi when your trade show needs exhibitor self-service, floor plans, attendee tools, and lead handling under one roof. Its strongest case is the connected workflow from booth selection through attendee meetings and CRM follow-up. Look elsewhere if your event needs do not justify that breadth, or if the annual participant caps and paid-plan terms do not fit your audience size.