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Best Collaborative Document Software in 2026

When a group is drafting together, shared editing is only one part of the collaboration picture. Compare real-time editing and comments, then consider guest access and version history for participation and revisions. Offline access and native app coverage can help you weigh how collaborators work across connectivity conditions and devices. Free-plan availability and paid-from pricing add cost considerations. AppFlowy, Lark and Nuclino are among the software options here, alongside WPS Docs and Collabora Online. The listed features offer a practical way to compare how each product may fit your team’s document workflow.

  1. 1

    Nextcloud Office

    Free plan Open source AndroidAPIiPhone+5

    Nextcloud Office combines collaborative editors with file sharing on a Nextcloud server and supports a range of common formats.

    8.8 Open source Visit site
  2. 2

    ONLYOFFICE Docs

    Free plan Open source AndroidAPIExtension+6

    Choose ONLYOFFICE Docs if you need collaborative office editors, broad integration options, or desktop editing offline.

    8.7 Free plan · paid from $1,500 · 30-day trial Visit site
  3. 3

    AppFlowy

    Free plan AndroidAPIiPhone+5

    AppFlowy combines project and wiki workspaces with AI features and several deployment choices. Check the Free plan's workspace, member, and storage limits against your team's needs.

    7.7 Free plan · paid from $12.50/user/mo Visit site
  4. 4

    Collabora Online

    Free plan AndroidiPhoneLinux+4

    Collabora Online combines familiar office applications with deployment choices that keep documents within an organisation's infrastructure.

    7.6 Free plan Visit site
  5. 5

    ContactOffice

    Free plan AndroidiPhoneLinux+3

    ContactOffice brings communication, scheduling, contacts, and document collaboration together, with multiple synchronization options.

    7.6 Free plan · paid from €5/user/mo Visit site
  6. 6

    Craft

    by Craft
    Free plan AndroidiPhoneMac+2

    Choose Craft if you want notes across web, desktop and mobile, with offline access and real-time sharing.

    7.5 Free plan · paid from $6.40/user/mo (annual) Visit site
  7. 7

    Dropbox Paper

    by Dropbox Paper
    Free plan AndroidAPIiPhone+1

    Dropbox Paper combines collaborative documents with task and timeline features at no charge. Its web-based access and mobile timeline limitation are important to consider.

    7.5 Free plan · paid from $0.99/mo (annual) Visit site
  8. 8

    Google Docs

    Free plan AndroidExtensioniPhone+1

    Google Docs combines document editing, collaboration, offline access, and compatibility with Word and PDF files.

    7.4 Free plan · paid from $7/user/mo (annual) · 14-day trial Visit site
  9. 9

    Airborn

    Free plan Web

    Airborn combines document editing with stated protections for document privacy and code integrity. Consider whether the paid-plan features and update-warning limitation fit your needs.

    7.3 Free plan Visit site
  10. 10

    Fidus Writer

    Free plan LinuxSelf-hostedWeb

    Choose Fidus Writer for collaborative academic publishing when citations, formulas, and content reuse across web, print, or ebook formats matter.

    7.3 Free plan Visit site
  11. 11

    Hancom Docs

    Free plan AndroidiPhoneMac+2

    Hancom Docs combines cross-device Office access with shared editing and offline desktop work. The Free plan gives a no-cost starting point, while the paid plans add storage and AI features.

    7.3 From 99,000 KRW Visit site
  12. 12

    Lark

    by Lark
    Free plan AndroidAPIiPhone+4

    Lark combines workplace messaging, collaboration, automation, and developer tools across major desktop and mobile platforms.

    7.3 Free plan Visit site
  13. 13

    Authorea

    Free plan Web

    Choose Authorea if you want a free online workspace for collaborative research writing and preprint hosting with DOI assignment.

    7.2 Free plan Visit site
  14. 14

    Bit.ai

    Free plan Web

    Choose Bit.ai if your team wants collaborative documents and wikis with several sharing controls and a free starting plan.

    7.2 Free plan · paid from $8/user/mo (annual) Visit site
  15. 15

    CryptPad Rich Text

    Free plan Self-hostedWeb

    Choose CryptPad Rich Text for collaborative documents when browser encryption, link-based sharing, and open-source self-hosting matter.

    7.2 Free plan · paid from €5/mo Visit site
  16. 16

    Microsoft Loop

    Free plan AndroidiPhoneWeb+1

    Loop combines shared canvases, workspaces, and synchronized components for collaborative planning.

    7.2 Visit site
  17. 17

    Nuclino

    by Nuclino
    Free plan AndroidAPIiPhone+4

    Choose Nuclino if your team wants shared documents, several ways to organize work, and a canvas for diagrams or whiteboards. The Free plan has clear item, canvas, and storage caps.

    7.2 Free plan · 14-day trial Visit site
  18. 18

    Etherpad

    by Etherpad
    Free plan AndroidAPIiPhone+5

    Etherpad combines collaborative editing, detailed revision history, and self-hosting with broad app and API support.

    7.1 Open source Visit site
  19. 19

    EduPad

    Free plan Web

    EduPad offers no-account, real-time shared writing at no charge. Keep in mind that public-link access allows editing, and inactive pads are deleted after 183 days.

    7.0 Free plan Visit site
  20. 20

    HedgeDoc

    Free plan Self-hostedWeb

    HedgeDoc combines collaborative Markdown editing with presentation, revision and permission features.

    7.0 Open source Visit site
  21. 21

    La Suite Docs

    Free plan Self-hostedWeb

    La Suite Docs pairs collaborative editing with flexible sharing and self-hosting options at no cost. Its stated security limitation makes it unsuitable for some sensitive document needs.

    7.0 Free plan Visit site
  22. 22

    Superhuman Docs

    Free plan AndroidiPhoneMac+1

    Superhuman Docs combines collaborative documents, project materials, AI creation tools, and connected services.

    7.0 Free plan Visit site
  23. 23

    WPS Docs

    Free plan AndroidExtensioniPhone+4

    WPS Docs brings document collaboration and file handling together, with PDF tools and broad platform availability.

    7.0 Free plan Visit site
  24. 24

    HackMD

    by HackMD
    Free plan Web

    Choose HackMD for collaborative Markdown notes, publishing, and workflows that use its GitHub integrations, API, or CLI.

    6.9 Free plan · paid from $5/user/mo (annual) Visit site
  25. 25

    Notion Calendar

    by Notion Calendar
    Free plan AndroidiPhone

    Choose Notion Calendar if you want a free calendar plan with multiple calendar connections, two-way sync, and scheduling tools on mobile.

    6.9 Free plan Visit site

#1Places #1, #2, #3, #4, #5 on this list can be bought by the makers of the software on it. See the price

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