Timesheets.com

Overview

Timesheets.com combines employee timekeeping, payroll preparation, and project billing for organizations that need hours to serve several workflows. It suits small payroll and attendance teams, service businesses, and other organizations billing by job; the free option is aimed at one independent worker. The main trade-off is that team features start at a per-user charge, while Photo Timestamp is not included in the standard paid plan.

Key features

Workers can record time through the web, iOS, Android, kiosk mode, or manual entry. Location, department, and job fields give managers more useful context than a bare clock-in record. GPS punch locations, IP restrictions, notifications, audit trails, configurable user restrictions, and punch-time photo capture provide progressively stronger attendance controls. That combination is valuable where managers must verify when and where hours were entered, although the photo feature has a separate price on the Professional plan.

Timesheet signatures and approvals, overtime calculations, deductions, and accruals support payroll preparation. Payroll exports and connections to ADP, Gusto, Paychex, QuickBooks, CSV files, spreadsheets, and PDFs let teams move approved hours into their existing process. QuickBooks support covers every Desktop version and most Online versions, but not Online editions that lack weekly timesheets. Timesheets.com organizes and exports payroll data rather than replacing a payroll processor.

Project timesheets record client and project time with customer, account-code, bill-rate, and cost-rate fields. Those fields make the product more suitable for billing and job costing than a basic attendance clock, particularly for professional services and other organizations that need to connect labor to revenue.

The REST API returns JSON for custom integrations, but each API key is limited to five requests in a rolling 60-second period. That is workable for modest synchronization and a meaningful constraint for high-frequency or data-heavy integrations. Data is encrypted at rest, backed up and replicated, and the company says it does not sell or share it with third parties. Live support runs from 5:00 am to 5:00 pm PT for trial users and paying customers.

Pricing

Timesheets.com uses a freemium model, with paid plans from $5.50/user/mo and a free trial.

Freelancer

The Freelancer plan costs $0.00 per month, billed at $0.00 per month. It is for an independent worker managing personal time and expenses. It is explicitly single-user and cannot track other workers, so it is not a free team tier.

Nonprofit

Nonprofit costs $4.40 per user per month, with monthly and annual options at the same per-user price. It is a standard account with a 20% price reduction, making it the natural choice for qualifying nonprofit organizations that need team tracking at the lowest listed paid rate.

Professional

Professional costs $5.50 per user per month, also with monthly and annual options at that same per-user price. It includes all features except Photo Timestamp; adding that feature costs $1 per user. Teams that need photo evidence should budget for the add-on rather than treating the headline price as complete.

Platforms

The product is offered across web, Android, iOS, and an API. Kiosk and manual-entry modes broaden clock-in choices for workplaces that cannot rely on one device type. The API's five-request rolling-minute limit should be checked before building frequent automated syncs.

Who it's for

Timesheets.com is aimed at payroll and attendance teams, billing and job-costing operations, and professional services, medical, accounting, education, and nonprofit organizations. It is particularly well matched to employers that want approvals, overtime handling, attendance controls, and payroll exports in one system. A solo freelancer can use the free plan, but a growing team must move to a paid per-user plan.

Pros and cons

Pros

• One workflow covers attendance, payroll preparation, and billable project time.
• GPS, IP rules, photos, approvals, and audit trails support accountable time records.
• QuickBooks, major payroll services, file exports, and an API offer several routes into existing systems.
• Nonprofits receive a 20% reduction at $4.40 per user per month.

Cons

• The free Freelancer plan cannot track additional workers.
• Professional excludes Photo Timestamp and charges another $1 per user for it.
• The API limit of five requests per rolling 60 seconds can restrict intensive integrations.
• QuickBooks Online editions without weekly timesheets are unsupported.

Alternatives

For a broader directory of options, see Time and Expense Software and Employee Time Tracking Software.

Clockify is worth choosing when a free plan for up to five users and wider desktop platform coverage matter more than Timesheets.com's payroll and attendance controls.

Choose Avaza when you need project collaboration alongside time and expense management, with a free tier that includes one timesheet/expense user.

Harvest fits an individual freelancer who needs a free account with one seat and two projects.

Invoice Ninja is the alternative for users prioritizing invoicing, with a free tier for five clients and unlimited invoicing.

Paymo suits a small project operation comfortable with a free tier limited to one user, one client, and two projects.

Teamwork.com is an option when project management and collaboration are the primary requirement.

SAVIOM is a paid, self-hosted or web alternative for organizations seeking resource scheduling and authority assignment.

Bill4Time is another choice for time and billing, with its Time & Billing plan priced at $49.00 per month.

Verdict

Choose Timesheets.com if your organization needs attendance controls, approved payroll-ready hours, and project billing in the same system, especially at a nonprofit or service business. Look elsewhere if you need a genuinely free multi-user plan, frequent API synchronization, or Photo Timestamp included in the base paid price.