Toggl Track

Overview

Toggl Track connects recorded work time with projects, clients, and billable hours, with tools for individual tracking and team reporting. It is best suited to freelancers and teams that want flexible time entry across devices without employee surveillance. Its free tier covers personal tracking; team reporting and approval workflows require paid plans.

Key features

Time can be entered manually, started with a click, or tracked in the background. Offline tracking is supported, a practical advantage for work away from a reliable connection. Free also includes focus mode, calendar integrations, tasks, boards, estimates, and personal-level reports, making it a credible starting point for individual use rather than a full team-management option.

Reports can be filtered, grouped, and broken down by project, client, and team. Starter adds billable rates and team productivity and revenue reports; Premium adds profitability reports, fixed-fee projects, and project dashboards. The distinction matters: teams that need insight into profitability or a consolidated project view must budget for Premium.

Integrations include Jira, Asana, Notion, Slack, calendars, API, MCP, and browser extensions. Jira and Asana integrations are included with Premium, so teams relying on those connections should account for the higher tier. Toggl records work duration and purpose without monitoring screens, keystrokes, webcams, browsing history, or location. Its ISO certification, SOC 2 Type 1 compliance, and reported 99.9% uptime may also matter to organizations evaluating security and service reliability.

Pricing

Toggl Track uses a freemium model and offers a 30-day trial with no strings attached that can be canceled anytime. The Free plan costs nothing and includes manual and real-time timers, focus mode, calendar integrations, tasks, boards, task estimates, and personal-level reports. It is billed Free for a limited number of users, so it is not an unlimited team tier.

Starter costs $9 a month, with annual pricing shown alongside a four-month-free promotion and a 30-day trial. It adds billable rates, team productivity and revenue reports, timeline views, tags, milestones, PTO, public holidays, flexible hours, and team reports. It is the sensible step up for teams that need shared reporting, but it does not include timesheet approvals, profitability reporting, or fixed-fee project tools.

Premium costs $16 a month, also with annual pricing shown alongside a four-month-free promotion and a 30-day trial. It adds profitability reports, fixed-fee projects, project dashboards, timesheet approvals, Jira and Asana integrations, and single sign-on. Teams that need formal approval or those integrations will need this tier rather than Starter.

Enterprise has custom pricing and requires contacting sales and booking a demo. It includes personalized onboarding, a dedicated customer success manager, custom roles, custom solutions, multiple workspaces, and priority support. That makes it the relevant tier for organizations needing more tailored administration and support, but it requires a sales conversation rather than a published price.

Platforms

Toggl Track supports web, Windows and macOS desktop apps, iOS and Android mobile apps, and browser extensions. Broad device coverage helps people switch between desktop and mobile tracking; offline tracking further supports use when connectivity is intermittent.

Who it's for

Freelancers can use Free to record time against work and review personal reports, while teams that need billable rates and shared productivity or revenue reporting should consider Starter. Premium is the better fit when project profitability, approvals, single sign-on, or Jira and Asana integrations are essential. Teams seeking employee surveillance should look elsewhere: Toggl's approach is to record work duration and purpose, not monitor workers' devices or location.

Pros and cons

• Pros: Manual, real-time, background, and offline tracking give users several ways to capture work time.
• Pros: Reports connect time to projects, clients, and teams, with deeper revenue and profitability reporting on paid tiers.
• Pros: The stated privacy limits exclude screens, keystrokes, webcams, browsing history, and location monitoring.
• Cons: Free reports are personal-level and the plan is limited to a limited number of users, constraining team use.
• Cons: Timesheet approvals and Jira and Asana integrations are reserved for Premium, not Starter.
• Cons: Enterprise pricing requires contacting sales and booking a demo.

Alternatives

Horilla is worth considering for organizations seeking an open-source option, including a free self-hosted plan with unlimited users and companies.

OtisIO may suit teams looking for a free plan covering up to 10 users, one site, 1 GB of storage, rotas, time clock, and tasks.

Passman is a free and open-source alternative with web, mobile, API, and extension platforms.

TNC Track offers a free pay-as-you-grow option with five free seats and Team and Attendance free forever.

Zoho People may be a better fit for teams seeking broader HR software, with a free plan for five users.

Absenca is an alternative to consider for leave workflows: its free Starter plan includes 15 employees, six leave types, approval workflows, a calendar view, and email notifications.

actiPLANS may suit very small teams seeking leave planning, with a limited-functionality free plan for one to three users.

BookYourPTO is another alternative to consider for PTO management.

Compare options in Leave Management Software, Employee Time Tracking Software, and Time Tracking Software.

Verdict

Toggl Track is a strong choice for freelancers and teams that need flexible time entry, project and client reporting, and a privacy-conscious approach to tracking. Its device coverage and range of reporting tools are strengths, but team limits on Free and the Premium gate on approvals and Jira or Asana integrations can raise the cost of a team rollout. Choose it when those tracking and reporting needs fit; look elsewhere if you need approvals below Premium or Enterprise administration without a sales-led purchase.