Avaza

Overview

Avaza covers project collaboration and team chat alongside resource planning and financial administration. Projects support Kanban, Gantt, and List task views, budgets, filters, grouping, and email-to-task conversion. That range can reduce handoffs between delivery and billing, but teams seeking only task management may not need its broader scope.

Scheduling includes availability views, drag-and-drop assignments, leave and public-holiday planning, and utilization forecasting. Expense tools capture and digitize receipts, support approvals, and allow recurring expenses. Estimates can become branded invoices, including recurring or retainer invoices, with customer payments by card, digital wallet, or bank direct debit.

More than 50 real-time reports can be customized, saved, and scheduled for delivery. Avaza says it integrates with over 500 apps, including Xero, Stripe, Google Workspace, GitHub, and Dropbox; the integrations directory names 20 native integrations. This breadth is useful for teams tying project operations to other systems, though the number of integrations alone does not establish how well a particular workflow fits.

Key features

• Project management: Multiple task views, project budgets, filtering, grouping, and email-to-task conversion give teams several ways to organize work.
• Resource scheduling: Availability, leave planning, assignments, and utilization forecasts help managers coordinate capacity rather than just track tasks.
• Expenses and invoicing: Receipt digitization and approvals connect spending administration with estimates, recurring billing, and customer payments.
• Reporting and integrations: Scheduled, customizable reporting and connections to named services such as Xero, QuickBooks, Slack, and Salesforce support cross-tool operations.
• Security: Avaza uses TLS1.2+ in transit and encrypts multiple data copies at rest. It also describes firewalls, DDoS prevention, patching, infrastructure monitoring, backups, TOTP-based multi-factor authentication, and PCI SAQ-A payment handling, with card data not passing through or being stored on its servers.

Pricing

Avaza is freemium. The Free plan costs 0.00 USD per free and permits unlimited project collaborators, but only one timesheet/expense user, one admin/finance user, one resource scheduling user, and five chat team members. It caps active projects at five, customers at 10, invoices and bills at five per month, and storage at 100 MB. It is a sensible way to include collaborators around a very small operating team, but those user and billing caps are restrictive for regular client work.

Startup costs 11.95 USD per month, billed monthly. It keeps the same one admin/finance user, one scheduling user, and five chat members, while raising timesheet/expense users to two, active projects to 20, customers to unlimited, invoices and bills to 50 per month, and storage to 10 GB. It fits a small team that needs more client and project capacity without expanding administration seats.

Basic costs 23.95 USD per month, billed monthly. It raises timesheet/expense users to five and admin/finance users to two, with one scheduling user and five chat members; the caps become 50 active projects, unlimited customers, 100 invoices and bills per month, and 20 GB storage. This is the more practical tier for teams with several people handling time and expenses or finance.

Business costs 47.95 USD per month, billed monthly. It includes 10 timesheet/expense users, five admin/finance users, one resource scheduling user, five chat members, unlimited active projects, customers, and invoices and bills, plus 30 GB storage. It is the clearest fit for teams whose project and billing volumes exceed Basic, although scheduling and chat team allowances remain limited.

All four plans include unlimited project collaborators. Paid tiers provide priority email and chat support, while Free includes email and chat support. Avaza also offers free 24/7 online support through an in-house team, including chat, phone conversations, and demo walkthroughs.

Platforms

Avaza is available on web, Windows, macOS, iOS, Android, as an API, and as an extension. It supports desktop, tablet, and mobile devices; chat has native apps for iOS, Android, Windows, and Mac. This gives distributed teams several access options across devices.

Who it's for

Avaza is best suited to professional-services teams that want project delivery, capacity planning, time and expenses, and customer billing connected. Its reporting and integrations strengthen the case for teams managing several operational workflows together. A solo operator or small team with low invoice volume can start on Free, but the narrow user caps may quickly require a paid tier; buyers needing more than one resource scheduling user should weigh that constraint across the plans.

Pros and cons

• Pro: Projects, scheduling, expense handling, and invoicing sit in one platform, which can keep delivery and billing workflows connected.
• Pro: More than 50 customizable, schedulable reports and integrations with services such as Xero and Stripe support oversight and connected operations.
• Pro: Unlimited project collaborators are included even on Free, so outside participants need not consume the plan's limited operational user seats.
• Con: Free limits invoices and bills to five monthly, active projects to five, and operational seats to one in several roles, making it a narrow long-term option.
• Con: Even Business has one resource scheduling user and five chat members, which may constrain teams that need broader access in those areas.

Alternatives

Consider Teamwork.com when a project-management-focused alternative is a better fit: its Free plan includes five projects, five users, and 100 automations. For other options, compare Datto Endpoint Backup for Windows, Acumatica Professional Services Edition, Promys Enterprise PSA, Certinia Professional Services Cloud, Deltek Maconomy, Kantata, and Monograph.

Browse related categories: Professional Services Automation Software, Time and Expense Software, Time Billing Software, and Project Management Software.

Verdict

Choose Avaza if your professional-services team wants project work, resource planning, expenses, and invoicing in one place, with substantial reporting and app connections. Its strongest case is the breadth of connected workflows; look elsewhere or budget for a higher tier if the low operational seat limits, monthly billing caps, or single scheduling-user allowance will not fit your team.