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Planday

by Planday

Free trial AndroidAPIiPhoneLinuxMacWeb+1

Visit Planday Alternatives Pricing

Planday's own site

What Planday is

Planday is employee scheduling and workforce-management software for shift-working teams, available on Android, iOS, and the web. Its scheduling tools collect availability preferences, handle shift swaps and open shifts, and support draft schedules and reusable templates. Punch Clock lets workers clock in and out from their devices, with location restrictions and rounding rules. Managers can compare scheduled and worked hours, approve shifts for payroll, and export timesheets through integrations. The mobile app also lets employees and managers view and update schedules, approve hours, and communicate. Planday connects with payroll, POS, and HR systems, including Xero, Personio, Square, Lightspeed, and ADP. Working-time rules, contract hours, and absence policies can be applied automatically to schedules, with alerts for violations. Planday says it serves small, medium, and enterprise businesses in fields such as hospitality, care homes, hotels, entertainment, retail, and fitness and wellness. A 30-day trial is available, but there is no free plan. Starter costs £2.99 per user per month and requires at least five users.

Who it suits

Planday suits shift-working teams that need scheduling, time tracking, and payroll workflows. The maker lists businesses of all sizes and sectors including hospitality, care, retail, and fitness among its intended customers.

What it does well

  • Collects availability and manages time off.
  • Supports open shifts and shift swaps.
  • Restricts clock-ins by location.
  • Connects with payroll, POS, and HR systems.
  • Includes a 30-day trial.

What to know first

  • There is no free plan.
  • Starter requires at least five users.
  • Starter costs £2.99 per user per month.

Plans

PlanBilled and limitsPrice
Starterper user/month; minimum 5 users · Intuitive scheduling · simple time tracking · working-time rules and compliance warnings · basic payroll reporting · team communication · help centre and live chat£2.99 a month
Plusper user/month; minimum 10 users · Advanced scheduling · leave and absence management · payroll reporting and integrations · revenue integration and reporting · integrations and API access · employee information and document managementOn request
Procustomised pricing; minimum 50 users · Custom planning metrics · auto-scheduling · configurable organisation structure · custom permissions and roles · dedicated phone support · custom account setupOn request

As planday.com lists them, read 15 Oct 2026. The maker's own page has the final word.

Verdict

Planday combines shift scheduling, clock-ins, hour approvals, and integrations for workforce management. The Starter plan has a five-user minimum, and there is no free plan.

Facts from Planday's own pages

AI scheduling
Planday markets AI-powered rota creation and its Intelligent Shift Assignment feature ranks employees using availability, contracted hours and working-time rules. · help.planday.com, 15 Oct 2026
Android requirements
The Android app supports most devices running Android 8 or newer and excludes Huawei devices configured after May 2019. · help.planday.com, 15 Oct 2026
API
Planday’s REST API uses OAuth2 bearer-token authentication, JSON requests and responses, and pagination with a maximum of 50 records per page for most endpoints. · developer.planday.com, 1 Oct 2026
API authentication
API access uses OAuth2 bearer tokens, JSON requests and responses, paginated endpoints capped at 50 records, and optional Postman collection support by email. · developer.planday.com, 15 Oct 2026
Browser support
Supported browsers are current and previous versions of Chrome, Firefox, Edge and Safari, with Chrome recommended because Safari can have loading issues. · help.planday.com, 15 Oct 2026
Communication
Planday includes team messaging, news feeds and employee communications in its web and mobile experience. · planday.com, 15 Oct 2026
Company history
Planday says it was founded in 2004 by co-founders Mikkel Lomholt and Anders Frederiksen. · planday.com, 1 Oct 2026
Company profile
LinkedIn lists Planday as a privately held software-development company headquartered in Copenhagen with 201–500 employees and founded in 2005. · linkedin.com, 15 Oct 2026
Compliance
Users can configure working-time rules, contract hours and absence policies that Planday applies automatically to schedules, with real-time alerts for violations. · planday.com, 1 Oct 2026
Developer onboarding
Developers can request a demo portal, create scoped test apps in portal settings and apply to become certified integration partners. · developer.planday.com, 15 Oct 2026
Documentation and support
The help centre provides collections for scheduling, time tracking, payroll, integrations, contracts, data, billing and product updates, plus live chat on paid plans. · help.planday.com, 15 Oct 2026
Document management
Employee contracts, payslips and other documents can be stored and accessed centrally. · planday.com, 15 Oct 2026
Founded
2004 · planday.com, 28 Sept 2026
Free plan
No · planday.com, 21 Sept 2026
GDPR
Planday says it helps customers stay GDPR compliant. · planday.com, 1 Oct 2026
Headquarters
Copenhagen, Denmark · planday.com, 28 Sept 2026
Integrations
Certified integrations span payroll, HR, POS, analytics, engagement, tipping and technology providers including Xero, Personio, Square, Lightspeed, ADP and QuickBooks Online. · planday.com, 15 Oct 2026
Leave management
The platform handles vacation, absence requests, approvals, balances and overtime accounts. · developer.planday.com, 15 Oct 2026
Legal entity and owner
Crunchbase identifies the legal name as Planday A/S, lists Xero as parent/acquirer and records Copenhagen as headquarters. · crunchbase.com, 15 Oct 2026
Limit: missing task assignment
A TrustRadius reviewer wanted the ability to assign tasks to employees or shifts and direct one-to-one management messages. · trustradius.com, 15 Oct 2026
Limit: mobile reliability
Google Play reviewers report battery drain, unwanted notifications, location-based punch-in failures, buggy messaging and interface regressions after updates. · play.google.com, 15 Oct 2026
Limit: pricing and billing complaints
Trustpilot reviewers describe the system as expensive or overcomplicated, cite a £125-per-hour training charge and report incorrect invoices or automatic annual renewal concerns. · trustpilot.com, 15 Oct 2026
Limit: rigid workflows
A TrustRadius reviewer said the product structure can be rigid because a task may have only one available method. · trustradius.com, 15 Oct 2026
Mobile app
The mobile app lets employees and managers view schedules, clock in and out, update schedules, approve hours and send communications. · help.planday.com, 1 Oct 2026

Where Planday stands on Freedom251

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