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RotaCloud

by RotaCloud

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RotaCloud's own site

What RotaCloud is

RotaCloud is workforce management software for growing businesses, with tools for planning staff rotas and managing availability, time off and attendance. Scheduling includes labour cost control, holiday and absence management, and reporting. The Time & Attendance add-on supports clock-ins by mobile device or terminal, automatically generated timesheets, GPS restrictions, and payroll reports and exports. Free iOS and Android apps let staff check shifts, clock in and out, manage annual leave and arrange shift swaps.

Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar and Care Consort. Developers can consult the API documentation or contact the company about integrations. Standard costs £10.00 per month, billed monthly, for 1–5 employees, with unlimited sites and departments. Pro costs £15.00 per month, billed monthly, for 1–5 employees. Yearly billing is also offered with 2 months free. Time & Attendance and SMS notifications are add-ons. The 30-day free trial requires no payment information.

Who it suits

RotaCloud suits growing businesses that need rota planning, availability and time-off management. Its listed plans cover 1–5 employees; businesses with more than 500 employees are directed to request a custom quote.

What it does well

  • Free iOS and Android apps for shift and leave management
  • Scheduling includes labour cost control and reporting
  • Supports shift swaps and open-shift management
  • 30-day trial requires no payment information
  • Plans include free live chat and phone support

What to know first

  • Plans cover 1–5 employees
  • Time & Attendance and SMS notifications are add-ons
  • Businesses with more than 500 employees must request a custom quote

Limits

Standard and Pro cover 1–5 employees. Time & Attendance and SMS notifications are add-ons; businesses with more than 500 employees are directed to request a custom quote.

Plans

PlanBilled and limitsPrice
StandardMonthly; yearly billing is also offered, with 2 months free · 1–5 employees · unlimited sites/departments · time & attendance and SMS notifications are add-ons£10 a month
ProMonthly; yearly billing is also offered, with 2 months free · 1–5 employees · includes Standard features plus bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, logbook, and enforced 2FA · time & attendance and SMS notifications are add-ons£15 a month

As rotacloud.com lists them, read 7 Oct 2026. The maker's own page has the final word.

Getting started

  1. Visit rotacloud.com.
  2. Choose Standard at £10.00 per month or Pro at £15.00 per month, billed monthly.
  3. Start the 30-day free trial; no payment information is required.
  4. Use the web service or download the iOS or Android app.
  5. Contact RotaCloud or consult its API documentation to integrate your own application.

Verdict

RotaCloud brings rota planning and staff availability together with attendance tools and mobile apps. Check whether the 1–5 employee plan range and paid add-ons fit your needs before choosing a plan.

Questions

How much does RotaCloud cost?

Standard is £10.00 per month and Pro is £15.00 per month, billed monthly. Yearly billing is also offered with 2 months free.

Is there a free plan or trial?

There is no free plan. RotaCloud offers a 30-day free trial that does not require payment information.

Which platforms does RotaCloud support?

RotaCloud is available on Android, iOS, and web, and provides an API.

What integrations are listed?

Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort.

What does the Time & Attendance add-on include?

It supports mobile and terminal clock-ins, automatically generated timesheets, GPS restrictions, and payroll reports and exports.

Who makes RotaCloud?

RotaCloud is made by RotaCloud, which says it is based in York, Yorkshire.

Facts from RotaCloud's own pages

API
RotaCloud invites developers to contact the company or consult its API documentation to integrate their own applications. · rotacloud.com, 7 Oct 2026
Company
RotaCloud says it was started by co-founders David, Joel, and James and is based in York, Yorkshire. · rotacloud.com, 7 Oct 2026
Free plan
No · rotacloud.com, 21 Sept 2026
Headquarters
York, UK · rotacloud.com, 28 Sept 2026
Integrations
Listed integrations include Sage, PayCaptain, Staffology, Tevalis, Zapier, People, Breathe, Optix, Outlook, Google Calendar, Apple Calendar, and Care Consort. · rotacloud.com, 7 Oct 2026
Mobile app
RotaCloud offers free iOS and Android apps for checking shifts, clocking in and out, managing annual leave, and arranging shift swaps. · rotacloud.com, 7 Oct 2026
Mobile apps
Yes · rotacloud.com, 21 Sept 2026
Payment security
RotaCloud states that subscription payment data is protected by SSL encryption and Level 1 PCI Compliance. · rotacloud.com, 7 Oct 2026
Privacy
RotaCloud says it acts as a data processor for customer employee data and describes itself as GDPR compliant. · rotacloud.com, 7 Oct 2026
Product
RotaCloud describes itself as workforce management software for growing businesses. · rotacloud.com, 7 Oct 2026
Scale limit
Businesses with more than 500 employees are directed to request a custom quote. · rotacloud.com, 7 Oct 2026
Scheduling
Its staff scheduling tools include rota planning, labour cost control, holiday and absence management, availability tools, and reporting. · rotacloud.com, 7 Oct 2026
Security
RotaCloud says its core network runs on AWS availability zones in London, connections use HTTPS, and stored data is encrypted at rest with AES-256. · rotacloud.com, 7 Oct 2026
Support
Plans include free live chat and phone support, and the company describes its support team as York-based. · rotacloud.com, 7 Oct 2026
Time and attendance
The Time & Attendance add-on supports mobile and terminal clock-ins, automatically generated timesheets, GPS restrictions, and payroll reports and exports. · rotacloud.com, 7 Oct 2026
Trial
RotaCloud offers a 30-day free trial that does not require payment information. · rotacloud.com, 7 Oct 2026

Where RotaCloud stands on Freedom251

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