MySignature

MySignature is a cloud service for building HTML email signatures and keeping them consistent across a workforce. It suits individuals who want branded signatures without coding and organizations using Google Workspace or Microsoft 365 that need centralized control. The main trade-off is that tracking, advanced designs, and team administration sit behind paid plans.

Overview

Founded in 2017 and headquartered in Lviv, Ukraine, MySignature serves individual professionals, growing businesses, and larger organizations. More than 100 templates provide ready-made starting points, while the standard editor handles common branding work without requiring manual HTML changes. Deployment is cloud-based, so signatures can be managed through the service rather than maintained on each employee's computer.

Key features

The editor covers colors, fonts, logos, photos, links, call-to-action buttons, banners, and disclaimers. That combination is enough to produce a recognizably branded signature for most professional use cases. It is less compelling for users who need unrestricted design work, since advanced signature designs are a Professional feature.

MySignature supports Gmail, Outlook, Apple Mail, Yahoo Mail, and Thunderbird. Individuals can therefore target the major desktop and web mail clients, while organizations can connect Google Workspace or Microsoft 365 for centralized team signature management. Employee details can be imported, directory sync is supported, and automatic updates reduce the need to ask staff to replace signatures manually.

Tracking records opens and clicks, and signature analytics provide performance reporting. These capabilities make a signature usable as a measurable communication channel rather than only a branding block, but they are not included in Free. Teams adds automation and advanced team controls for larger deployments.

The maker says its team-signature service does not read email or store personal information and is GDPR compliant. Its privacy policy says account and signature data can remain while an account is active and for 30 days after deletion. Human support, rather than bot or AI-chat support, is another practical advantage when administration issues arise.

Pricing

Free is appropriate for a single basic signature, but the one-signature-per-address cap and absence of tracking make it unsuitable for campaigns or managed organizations. Professional is the sensible step for a person or small group wanting richer design and engagement data, although annual billing and the five-member ceiling matter. Teams targets larger Workspace or Microsoft 365 deployments; its lower stated per-user starting rate reflects scale, not a no-commitment monthly option.

Platforms

MySignature is available on Android, iOS, the web, and as an extension. Supported email clients include Gmail, Outlook, Apple Mail, Yahoo Mail, and Thunderbird. Team administration runs in the cloud with Google Workspace and Microsoft 365 integrations.

Who it's for

Choose it for a professional who wants a polished signature without editing HTML, or for a company that needs employee details, directory synchronization, and automatic updates handled centrally. It is a weaker fit for a one-off basic signature if you need analytics, or for teams outside Google Workspace and Microsoft 365 that require the advertised management workflow.

Pros and cons

Pros

• More than 100 templates and broad editor controls shorten the path to a branded signature.
• Support for major mail clients covers common individual setups.
• Directory sync and automatic updates reduce maintenance for Workspace and Microsoft 365 teams.
• Open and click tracking plus analytics add measurable performance data on Professional.
• Human support and stated GDPR compliance are useful for business administrators.

Cons

• Free allows only one signature per email address and omits analytics.
• Advanced designs, tracking, and branding removal require Professional.
• Teams is limited to Google Workspace or Microsoft 365 workflows.
• Paid plans are billed annually, with final prices not listed beyond starting rates.
• Account and signature data may persist for 30 days after deletion.

Alternatives

For a broader directory of products, see Email Signature Software or Email Signature Management Software.

Signitic is worth choosing when you need macOS or Windows coverage and a free tier for up to 19 employees, though its free plan displays a badge and allows one template and one banner campaign.

Scribe fits a very small deployment capped at two free users, or teams wanting a Business plan priced at $68 a month for 30 users.

Signite is an option for up to five deployed users on a free plan, with basic fields and logo but Signite branding and no premium features.

AdSigner suits buyers seeking API or extension access and a paid model with a free one-user signature tier.

HiHello Email Signature Manager is better when a personal plan combining one user, digital business cards, and a personal signature is the priority.

SyncSignature is a straightforward web alternative with one free template, unlimited edits, and copy-and-paste installation.

gSignature is another freemium alternative with Android, extension, macOS, web, and Windows platforms.

Newoldstamp is worth comparing if five signatures at $109 a year billed annually match your budget.

Verdict

MySignature is a strong choice for individuals and Workspace or Microsoft 365 teams that want branded signatures managed without HTML editing, especially when tracking or centralized updates matter. Look elsewhere if you need a fully specified monthly price, broader team-platform support, or more than the Free plan's single signature without committing to an annual paid tier.