Signally

Overview

Signally is a company email-signature manager with banner campaigns for organizations that need consistent signatures across teams. It is best suited to businesses using Microsoft 365 or Google Workspace that want directory-fed details and centralized template control. The free editor handles manual creation and installation, while organization-wide deployment and campaigns sit behind the paid plan.

For a broader category comparison, see our Email Signature Management Software guide.

Key features

Build signatures without HTML

A drag-and-drop editor assembles signatures from blocks, so teams can create layouts without writing HTML. Fields can draw information from Microsoft Entra ID or Google Directory, which helps keep employee details aligned with the directory instead of relying on manual updates.

Control templates by team

Administrators can assign templates by subsidiary, brand, department, country, or group, and lock selected fields. That combination suits organizations with different regional or business-unit needs while preserving control over designated content.

Use signatures for campaigns

Banner campaigns can be scheduled, targeted by team, and measured through click statistics. That adds a coordinated promotional channel to everyday email, though organizations seeking only static contact details may not need the subscription features.

Deploy and preview across mail clients

Signally provides a Microsoft 365 and Outlook add-in and a Google Workspace and Gmail add-on. Google deployment can be installed domain-wide from the admin console, with templates assigned by organisational unit or group. Signatures can be previewed for Outlook on Windows and Mac, Outlook Web, Gmail, Apple Mail, iOS, and Android, giving administrators a way to check layouts across common environments.

Privacy and data location

Signally says it does not read, analyse, or store email content, and messages do not pass through its servers. Its infrastructure is in France, and it says service data is not transferred outside the European Union. These commitments may matter to organizations weighing email-signature tools against internal privacy and data-location requirements.

Pricing

Free signature editor

The free plan costs 0.00 EUR per free, requires no credit card, and lets users create and install signatures manually. It is useful for an individual or small team that can handle installation itself, but it does not include automatic company-wide deployment or campaigns.

Signally

The paid Signally plan includes all features and is priced by mailbox count: €1.50 excl. VAT per user / month for 1–10 users; €1.25 for 11–50; €1.00 for 51–100; €0.75 for 101–500; and €0.50 for 500+. The declining per-user rate favors larger organizations, while smaller teams pay the highest tier rate. A user means a mailbox receiving a managed signature; shared mailboxes and aliases are not billed separately. Support is included at every headcount.

The free plan gives up the central deployment and campaign capabilities that distinguish the subscription. Teams should count managed mailboxes, rather than aliases or shared mailboxes, when estimating the paid plan.

Platforms

Signally supports Android, iOS, macOS, web, and Windows. Its compatibility previews cover Outlook on Windows and Mac, Outlook Web, Gmail, Apple Mail, iOS, and Android.

Who it's for

Signally is a strong fit for organizations that need centrally governed signatures across subsidiaries, brands, departments, countries, or groups, especially when employee fields can come from Microsoft Entra ID or Google Directory. Teams already using Microsoft 365 or Google Workspace also have an integration path suited to those environments. A person or small organization needing only a manually installed signature can start free; a business requiring automated rollout or banner campaigns needs the paid plan.

Pros and cons

Pros

• Directory-fed fields: Microsoft Entra ID and Google Directory can populate signature fields, reducing manual upkeep.
• Granular template control: Administrators can target templates to organizational groups and lock selected fields.
• Campaign measurement: Scheduled, team-targeted banners include click statistics.
• Mailbox-based billing: Shared mailboxes and aliases do not incur separate charges.
• Free manual option: Users can create and install signatures without a credit card.

Cons

• Paid features are needed for scale: Central management and campaign use require a subscription.
• Small teams pay the top rate: The lowest per-user price applies only at 500+ users.

Alternatives

Signitic is another freemium option; its free plan covers up to 19 employees, one signature template, and one banner campaign, with a Signitic badge displayed.

Scribe offers a free plan for up to two users and one signature template, making it an option for a very small team comparing basic free allowances.

Lastline has a web-based free Starter plan with three seats, ten templates, basic analytics, and ten AI signature generations per month; its Grow plan is $10.00 USD per month.

SIGNandGO is a paid alternative with plans for 5–300 users, including monthly and annual options.

Sigsync is a paid option with a monthly plan priced at 91.00 USD per month and a free trial.

Email Signature Rescue is a paid alternative with a Conquer plan at 2.00 USD per month, billed per user per month, for 21+ signatures.

HiHello Email Signature Manager is a freemium option for web, iOS, and Android.

MySignature is a freemium option for web, iOS, and Android.

Verdict

Choose Signally if your organization needs controlled signature templates, directory-fed fields, and targeted banner campaigns across Microsoft or Google mail environments. Its clearest advantage is the combination of team-level governance and campaign measurement, with mailbox pricing that does not separately bill shared mailboxes or aliases. Look elsewhere if you need only a free signature with automated company-wide rollout: Signally's free tier requires manual installation, and central deployment requires a subscription.