Gym141

Overview

Gym141 combines staff tools with a member portal and a public-facing site. Members can check their personal data and fee status, RSVP to events, and view progress charts; staff can manage records, fees, accounting, and website content. That breadth may suit a club looking to consolidate routine operations, but it comes with a hosting responsibility that hosted services avoid.

The software is open source under the MIT license. It requires a web host running PHP 8.1 or newer with SQLite. A browser installer configures the database and admin area, and the admin area supports one-click updates with backups and protected files. The maker says installation needs no Composer or build step; a compatible host is still required.

Key features

Member records support search, filters, and exports. Fee plans handle billing periods, reminders, pauses, and history, while membership freezes and flexible billing frequency accommodate breaks and different payment schedules. Fee payments post automatically to the cash book, which tracks categories, payment methods, and fixed costs and produces reports with forecasts. This links membership billing to financial administration, though the cash book does not replace the need to supply and maintain the host.

The public website includes training groups, a clickable weekly schedule, and editorial pages managed in the backend. AI form scanning can extract registration data from photos or PDFs and pre-fill member records, but it requires the customer's Anthropic API key. That requirement may be a drawback for clubs seeking scanning without arranging a separate API account.

Pricing

Gym141 has a free plan and paid plans billed through Stripe in the DevWorld customer portal; prices include VAT. Pro and all add-ons can be tried free for 30 days once per account, without payment details.

• Free: €0 forever, up to 25 active members, with the full feature set, MIT-licensed self-hosting, and updates from the site. This is a substantial way for a small club to use the software, but the member ceiling makes it unsuitable once membership exceeds 25 active people.
• Pro: €14.90 per month for unlimited members and a license key, with cancellation anytime. It fits clubs that have outgrown the free cap without needing the additional support and multi-location features of Ultra.
• Ultra: €29.90 per month for everything in Pro, priority support, and multi-location support; cancel anytime. It is the relevant tier for operators managing multiple sites or wanting priority help.
• Priority support add-on: €9.90 per month for standalone priority support. This gives support access separately, rather than the unlimited-member license and multi-location support included in the paid plans.
• Your own app: €999 one-time for a branded member app for Android, iOS, and Windows, by request only. It is a separate, significant upfront purchase rather than a monthly plan.

Platforms

Gym141 supports web, Windows, Android, iOS, and self-hosted deployment. Hosting requires PHP 8.1 or newer and SQLite, so platform breadth does not make it a managed cloud service.

Who it's for

Gym141 is a strong fit for clubs that want member records, fee administration, a public schedule, and accounting together, and can handle self-hosting. The free plan gives small clubs a way to use the full feature set within its 25-active-member limit; Pro removes that limit for a monthly fee. Clubs that cannot provide a compatible host, or that need more than the free tier but do not want a subscription, should look elsewhere.

Pros and cons

Pros

• Full feature set on the free plan, making the software usable without a subscription for clubs with up to 25 active members.
• Membership, fee billing, and cash-book entries connect through automatic posting of fee payments.
• A public website, clickable weekly schedule, and member portal extend the system beyond staff administration.
• MIT licensing and browser-based setup with one-click updates give operators control over deployment and updates.

Cons

• Self-hosting requires PHP 8.1 or newer and SQLite, which rules it out for operators who do not want to arrange a compatible host.
• The free plan's 25-active-member cap makes it a limited long-term option for growing clubs; unlimited membership requires Pro at €14.90 per month.
• AI registration scanning depends on the customer's Anthropic API key.
• Priority support is a paid add-on at €9.90 per month unless choosing Ultra.

Alternatives

For a broader shortlist, see Gym Membership Billing Software. Consider Clubworx if its free plan's 20-member limit and included website, online booking, payment acceptance, emails and SMS, self check-in kiosk, and attendance tools better match your needs. Fitnito is another freemium option; its Starter plan is limited to one location, one program, one pass type, five staff members, and two weekly recurring sessions, so it may suit a smaller program with those constraints. BoxBoard may be a better fit for an iOS- or web-based garage gym focused on workouts: its free plan supports up to five members and includes a workout schedule, leaderboard, weight calculator, max-rep graph, and commenting.

Sport School Manager may suit a school that prefers its School Plan's unlimited students, priority support, dedicated onboarding, and 90-day free trial at $89 USD/month. ClubWise and Unison Payment Solutions are paid alternatives. GymMaster is a paid option with Android, iOS, API, and web support; its Foundation plan is $89.00 USD per month for 100 current members, with prices excluding tax and a 10% subscription discount for yearly payment. Revel is another freemium alternative with web support.

Verdict

Choose Gym141 if you want an open-source club management system that joins membership, fees, accounting, schedules, and a public site, and you can host it yourself. Its full-featured free plan is compelling for a club with no more than 25 active members, and Pro removes that limit for €14.90 per month. Look elsewhere if you need a hosted service or do not want to manage the required PHP-and-SQLite environment.