BoxBoard

BoxBoard is a gym management service built around workout programming, progress tracking, and membership billing. It is best for coaches running regular functional workouts who want training and member administration together. Its free plan is practical only for a very small gym; the $25 monthly RX Plan removes the member and workout caps but adds per-transaction billing fees.

Overview

BoxBoard covers both the workout routine and the business of running a gym: coaches can schedule training and track results, while gyms can manage memberships and payments. That breadth makes it a stronger fit for a coach-led functional-workout operation than a gym seeking only billing software. The free tier offers a useful way to start, but its five-member ceiling and one-workout scheduling limit make it unsuitable for a growing membership.

Key features

The workout journal brings PRs, scores, and past workouts into one view. That gives members and coaches a focused record of progress without relying on separate workout logs. The AI Programming Scheduler generates a balanced week that users can edit, making it a drafting aid rather than a replacement for the coach’s programming decisions.

Workout import can reduce manual entry: paste a workout webpage link, then review the extracted title, scoring, and details before logging or scheduling it. Spreadsheet and CSV imports cover members, workouts, and scores, with a preview before records are created. Those tools can help with setup or migration, though imported records still need review.

Gyms can create membership plans and accept card and Apple Pay payments through Stripe. Members can manage cancellation or resumption, and BoxBoard supports failed-payment recovery, freezes, refunds, payment reporting, and flexible billing frequency. The cost is material for payment-heavy businesses: each transaction incurs Stripe processing of about 2.9% + 30¢ plus a 2% BoxBoard fee.

For the gym floor, BoxBoard TV refreshes workout leaderboards automatically in a browser, while BoxBoard for Alexa lets users ask an Echo for the workout of the day, top score, or leaderboard. These options extend workout visibility beyond the main web and iOS apps. Logged-in users can reach a real person through support chat on any page; the RX Plan adds priority support.

BoxBoard says it uses organizational and technical processes to protect personal information, while acknowledging that internet transmission and storage cannot be guaranteed secure. That caveat is worth weighing when handling member data.

Pricing

Basic Garage Gym: free, billed Free Forever. It includes up to 5 members, scheduling for 1 workout, a workout leaderboard, weight calculator, max rep graph, and commenting. This is a sensible starting point for a small coach-led gym, but the member and scheduling limits quickly constrain regular operations. There is no trial to manage because the plan is free forever.

RX Plan: $25 a month, billed monthly. It includes unlimited members and workouts, AI-powered workouts and chat, member check-in, class support, weekly recap email, workout randomizer, favorite workouts, movement library, a Wordpress plugin, priority support, and membership billing. It is the clear step up for a gym that has outgrown the free caps or wants billing and broader programming tools. Payment processing and BoxBoard fees remain additional per-transaction costs.

Platforms

BoxBoard is available on iOS and the web. BoxBoard TV works in any browser that can open a web page, and the Alexa integration supports Echo voice requests for gym workout information.

Who it's for

BoxBoard suits gyms and coaches running daily functional workouts, including operations beyond CrossFit gyms. It is most compelling when workout scheduling, tracking, and member billing belong in one workflow. A very small gym can begin on the free plan; a larger one should account for the RX Plan’s monthly charge and transaction fees. It is less fitting for a business that needs only a low-cost member billing tool or cannot accept the added payment charges.

Pros and cons

• Pros: Workout history, AI-assisted weekly programming, and URL-based workout import support the coaching workflow.
• Pros: CSV and spreadsheet imports include a preview, giving gyms a chance to check records before creating them.
• Pros: Membership billing includes payment reporting, refunds, freezes, and failed-payment recovery, alongside member cancellation or resumption.
• Cons: The free plan stops at five members and one scheduled workout, a narrow ceiling for a growing gym.
• Cons: Stripe processing of about 2.9% + 30¢ and a 2% BoxBoard fee apply per membership transaction.
• Cons: The security statement does not guarantee the security of internet transmission or storage, a consideration for gyms managing personal information.

Alternatives

For a broader comparison of billing-focused products, see Gym Membership Billing Software.

• Gym141 is worth considering for a self-hosted option: its free plan supports up to 25 active members and is MIT-licensed, with Android, iOS, web, and Windows platforms.
• Clubworx may suit a small club prioritizing booking and member access tools; its free plan supports up to 20 active members and includes online booking, payments, email and SMS, and a self-check-in kiosk.
• Fitnito offers a free starter plan for one location and program, with up to five staff and two weekly recurring sessions; consider it if those limits match a smaller schedule.
• Revel is an option for self-hosting without platform fees or monthly costs, though infrastructure and Stripe processing are paid separately.
• ClubWise is another paid option for gyms comparing management platforms.
• Sport School Manager is aimed at school operations; its School Plan is $89 a month and includes unlimited students, priority support, dedicated onboarding, and a 90-day free trial.
• Unison Payment Solutions is a paid web option to consider when interchange-plus payment pricing is the priority; it uses a custom quote with a negotiable processor markup.
• GymMaster is a paid gym-management alternative with a Foundation plan at $89 a month for 100 current members; its listed prices exclude tax.

Verdict

Choose BoxBoard if you coach functional workouts and want workout planning, progress tracking, and membership billing in one service. Its free tier is a useful entry point for gyms with five or fewer members, while the RX Plan adds room to grow and a substantial set of coaching tools. Look elsewhere if your gym needs more room without a paid plan or if the extra per-transaction fees undermine the case for built-in billing.