Event Passport PRO

Overview

The platform brings ticket sales, registration, agendas, check-in, networking, sponsor showcases, and analytics together, with package management, sponsor pipeline, deliverable tracking, and sponsor reporting. That breadth suits organizers coordinating both attendee experiences and sponsor commitments, including for hybrid events. The trade-off is a cost structure that can weigh heavily on smaller events: the free plan is capped, and PRO scales in attendee blocks while retaining a per-ticket charge.

Key features

Registration and event operations

Organizers can set custom prices and availability for ticket types, with Stripe Checkout handling payments. Registration forms accept text, dropdown, and multi-select fields, and responses can be exported to CSV. Multi-track, multi-day agendas can be embedded on an event website using an iframe. These tools cover key event workflows, though the platform's pricing should be weighed against expected attendance and ticket volume.

Check-in and attendee engagement

Unique QR codes support check-in at events or individual sessions, and GPS location verification is available for check-ins. Networking matches attendees using interests, goals, and sessions attended; attendees can then connect and exchange contact details in the app. Networking profile visibility is opt-in, while location data may be collected with permission when an event requires verification.

Digital passport stamps, a live leaderboard, and stamp- or rank-based prizes add a participation mechanism. That may suit events looking to encourage attendee activity, but the value depends on whether organizers want gamification as part of the event experience.

Sponsor workflows and integrations

Sponsor tools cover package management, pipeline tracking, deliverable tracking, and reporting, extending the platform beyond attendee operations. PRO includes CSV exports, webhooks, and a read-only API; the company says webhooks can send data to any system that receives HTTPS. API access requires contacting the company to enable it on the account, so teams needing API connectivity should account for that setup step.

Pricing

FREE is free, billed forever with no credit card needed. It allows one active experience at a time and up to 50 attendees, but charges $1.99 per paid ticket sold. This is a practical starting point for a small event with limited attendance, particularly if ticket sales are modest; the attendee cap and per-ticket fee constrain its appeal for larger or recurring programs.

PRO All features costs 100.00 USD per month, billed per month. Each 200-attendee block costs $100/month, with a stated rate of $0.50 per attendee / mo, $0.99 per paid ticket sold, unlimited experiences and attendees, and volume discounts up to 30%. It fits organizers who need multiple experiences or more capacity than the free plan allows, and the lower paid-ticket charge helps as ticket volume grows. The block-based monthly cost still makes it important to match capacity to expected attendance; a small event may not use enough of a block to justify the charge.

There is no free trial. The free plan avoids a subscription but gives up scale, while PRO reduces the paid-ticket charge and removes the experience and attendee caps at a recurring cost.

Platforms

Event Passport PRO supports Android, iOS, web, and API. The API is included with PRO but must be enabled by contacting the company.

Who it's for

Consider it for conferences and trade shows, multi-event programs, newsletters and webinars, and corporate events where ticketing, attendee engagement, and sponsor tracking need to sit together. Organizers of a single small event may be better served by the free plan if they can stay within its 50-attendee limit; those expecting higher attendance should compare the PRO block cost with their event budget and ticket sales.

The privacy policy describes technical and organizational measures to protect personal information, while noting that no internet transmission or electronic storage method is completely secure. Support is available through a contact form and [email protected].

Pros and cons

• Pros: Ticketing, registration, agendas, QR check-in, networking, and sponsor workflows share one platform, which can simplify coordination for events with both attendee and sponsor needs.
• Pros: PRO includes CSV exports, webhooks, and a read-only API, with webhooks described as able to send data to any HTTPS-receiving system.
• Cons: The free plan stops at 50 attendees and one active experience, and its $1.99 per paid ticket charge can add up for ticketed events.
• Cons: PRO starts at $100 per month for each 200-attendee block, so unused capacity can make it costly for smaller events despite its lower $0.99 ticket charge.

Alternatives

For a closer comparison, browse Event Sponsorship Management Software. Novex Speaker Management is worth considering if its free Beam plan's one-event, 150-attendee allowance and QR check-in fit your needs; it also offers a free trial. Choose wehave if its first 300 guests per season free suits your event model, or if its paid-per-guest option fits better; its paid plan has a €750/month minimum and is billed annually.

Clarity, SponsorCX, Eventory, KORE, and PlayMaker use custom pricing. icon1 Conference is another paid, web-based option.

Verdict

Event Passport PRO is a strong fit for organizers who need attendee operations and sponsor workflows together, especially across multiple experiences or events. Its broad toolkit is the main reason to choose it; the recurring $100-per-200-attendee-block price and remaining ticket charge are the reasons to look elsewhere if attendance is small or uncertain.