Freedom251 › Fleet software: management, telematics and maintenance
VAPTA
What VAPTA is
VAPTA brings fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph tools, and driver compliance together in one platform. Fleet management covers vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data, and cost visibility. Workshop tools include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices, and KPI reporting.
Its customisable driver walkaround app records defects against vehicles and personnel, with support for multiple photo uploads. Digital PMI inspections are described as DVSA approved and cover HGV, LGV, trailers, PCV, LOLER, and PUWER. Telematics features include live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics, and remote tachograph downloads. Tachograph tools schedule .ddd downloads, analyse files and infringements, report driving and working time, and archive data for at least three years.
VAPTA is available on Android, iOS, web, and Windows. Windows, Android, and Apple users can access the cloud platform through modern browsers. The listed plans include Fleet + Workshop at £5 per vehicle per month, alongside per-user workshop options. Training and onboarding are included, and free trials can be arranged to suit requirements.
Who it suits
VAPTA suits fleet operators who want vehicle maintenance, inspections, workshop workflows, compliance, and telematics in one platform. Its per-vehicle fleet plan and per-user workshop plans may also suit teams that need to choose coverage by function.
What it does well
- Combines fleet, workshop, inspections, and telematics tools.
- Driver defect app supports multiple photo uploads.
- Digital PMI inspections cover six vehicle and equipment types.
- Tachograph data is archived for at least three years.
- Training and onboarding are included.
- Integrates workshop accounting workflows with Sage, Xero, and QuickBooks.
What to know first
- There is no free plan.
- Several workshop plans are priced per user.
- Volume pricing for 100+ vehicles requires contacting VAPTA.
- No trial duration is given.
Limits
The Fleet + Workshop plan is £5 per vehicle per month. Free trials can be arranged to suit requirements, but no trial duration is given; volume pricing for 100+ vehicles requires contacting VAPTA.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Digital Inspections | Per user; term not stated · Digital inspection capability for workshop and mobile users | £20 |
| Inspections + Job Cards | Per user; term not stated · Digital inspections · workshop job card workflows | £40 |
| Fleet + Workshop | £5 per vehicle per month · Fleet management · workshop workflows · procurement · custom inspection sheets · contact for volume pricing at 100+ vehicles | £5 a month |
| All Workshop Modules | Per user; term not stated · Procurement · invoicing | £50 |
| Fleet Basic | Driver pre-use defect app · defect control and close-out · Earned Recognition-ready workflow | On request |
| PMI Inspections + Defects | Fleet Basic features · digital PMI inspections · incident and accident reporting | On request |
As vapta.co.uk lists them, read 3 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the VAPTA website.
- Arrange a free trial to suit your requirements.
- Choose a plan for fleet management, digital inspections, or workshop workflows.
- Use the cloud platform through a modern browser on Windows, Android, or Apple devices.
- Arrange onboarding and training, which are included.
Verdict
Choose VAPTA if your operation needs fleet management alongside workshop, inspection, tachograph, and telematics workflows. Look elsewhere if you need a free plan or need a stated trial duration before arranging a trial.
Questions
Does VAPTA have a free plan?
No. VAPTA offers free trials that can be arranged to suit requirements.
How much does VAPTA cost?
Fleet + Workshop is listed at £5 per vehicle per month. Digital Inspections is priced on request, billed per user; Inspections + Job Cards is priced on request, billed per user; All Workshop Modules is priced on request, billed per user.
Which platforms can I use?
VAPTA lists Android, iOS, web, and Windows. Windows, Android, and Apple users can access the cloud platform through modern browsers.
Which accounting systems does VAPTA connect with?
Workshop accounting workflows can connect with Sage, Xero, and QuickBooks through API or flat-file workflows. Bespoke integrations may be built for other systems.
What does the free trial include, and how long is it?
A free trial can be arranged to suit requirements. No trial duration is given.
Is training included?
Training and onboarding are included. Standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access.
Facts from VAPTA's own pages
- Access
- Windows, Android and Apple users can access the cloud platform through modern browsers. · vapta.co.uk, 3 Oct 2026
- Cameras
- The telematics page describes support for up to eight camera views with a 4G-enabled DVR and remote footage retrieval. · vapta.co.uk, 3 Oct 2026
- Driver defect app
- The customisable driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads. · vapta.co.uk, 3 Oct 2026
- Fleet operations
- Fleet management includes vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and cost visibility. · vapta.co.uk, 3 Oct 2026
- Headquarters
- Ashbourne, Derbyshire, England · vapta.co.uk, 28 Sept 2026
- Hosting
- The homepage states that VAPTA runs on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture. · vapta.co.uk, 3 Oct 2026
- Inspections
- VAPTA says its digital PMI inspections are DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER. · vapta.co.uk, 3 Oct 2026
- Integrations
- Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows, and bespoke integrations may be built for other systems. · vapta.co.uk, 3 Oct 2026
- Product
- VAPTA connects fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance in one platform. · vapta.co.uk, 3 Oct 2026
- Security and privacy
- VAPTA says it uses technical and organisational measures to protect personal information, while noting that no electronic system can be guaranteed completely secure. · vapta.co.uk, 3 Oct 2026
- Support and training
- The pricing page says training and onboarding are included, standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access. · vapta.co.uk, 3 Oct 2026
- Tachograph
- Tachograph tools schedule remote .ddd downloads, analyse files and infringements, report driving and working time, and securely archive data for at least three years. · vapta.co.uk, 3 Oct 2026
- Telematics
- Telematics features include live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads. · vapta.co.uk, 3 Oct 2026
- Trial and pricing limits
- Free trials can be arranged to suit requirements; the page gives no trial duration and says fleet volume pricing is available by contacting VAPTA for 100+ vehicles. · vapta.co.uk, 3 Oct 2026
- Workshop tools
- Workshop features include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting. · vapta.co.uk, 3 Oct 2026