Freedom251 › Fleet software: management, telematics and maintenance
Fleetsoft
What Fleetsoft is
FleetSoft is a SaaS platform for maintaining vehicles and other fleet assets. It schedules preventive maintenance from odometer readings, engine hours, or dates, while work orders record repairs, labour, parts costs, and maintenance reminders. Inventory tools track parts movement, purchase orders, physical counts, and transfers between sites. GPS and telematics integrations can provide meter readings, fault codes, vehicle locations, and DVIR defects; fuel imports are supported from named providers. Invoices can be exported to QuickBooks, and accounting data can also be exported as TXT, XML, or CSV. Administrators can set permissions by user or group, limit access by site, and configure web roles with API permissions. FleetSoft creates nightly full database backups and allows manual backups. Plans start at $5 a month per asset, billed annually, with a free trial and no free plan. It runs on Android, iOS, web, Windows, and API-connected environments.
Who it suits
FleetSoft suits fleets managing maintenance, compliance, fuel, parts, and operating costs across vehicles or other assets. Its plans and integrations also suit organisations managing multiple sites or accounting exports.
What it does well
- Maintenance reminders use meters, hours, or dates
- Work orders track labour and parts costs
- Parts inventory supports transfers between sites
- Nightly full database backups
- Free trial available
What to know first
- No free plan
- Desktop Version 12 no longer receives support after stated dates
- Plans are billed per asset annually
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Professional | per asset/month (billed annually) · Vehicles · work orders · parts inventory · services · PM scheduling · GPS integrations · REST API · unlimited users · multiple sites | $5 a month |
| Professional Plus | per asset/month (billed annually) · Everything in Pro · inspections (DVIRs) · reported problems · fuel interface · vehicle logs · tire tracking · employee and expense tracking · advanced dashboards | $7 a month |
| Enterprise | per asset/month (billed annually) · Everything in Pro Plus · volume discounts · customized pricing · extra consulting, training, and programming services | On request |
As fleet-maintenance.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Verdict
FleetSoft covers maintenance, inventory, fuel, compliance, permissions, and accounting exports in one fleet platform. The free trial helps evaluation, but desktop-version support has ended and paid plans are asset-based.
Facts from Fleetsoft's own pages
- Accounting
- FleetSoft says invoices can be exported directly to QuickBooks through a pre-built interface, and accounting data can also be exported as TXT, XML, or CSV. · fleet-maintenance.com, 8 Oct 2026
- Audience
- FleetSoft says its history spans fleets of all sizes and that it supports fleets in more than 25 countries. · fleet-maintenance.com, 8 Oct 2026
- Backups
- The software automatically creates a full database backup nightly in a user-defined location, and users can also create backups manually. · fleet-maintenance.com, 8 Oct 2026
- Desktop limitation
- FleetSoft says it stopped developing, repairing, maintaining, or testing Desktop Version 12 after December 31, 2024, though existing installations can continue to be used without support after December 31, 2025. · fleet-maintenance.com, 8 Oct 2026
- Founded
- 2006 · fleet-maintenance.com, 28 Sept 2026
- Integrations
- FleetSoft describes GPS and telematics integrations for meter readings, fault codes, vehicle locations, and DVIR defects; its FAQ names fuel imports from PetroVend, Phoenix, FuelMan, GasBoy, Wright Express, Computrol, and FuelMaster. · fleet-maintenance.com, 8 Oct 2026
- Inventory
- The software tracks parts moving in and out of inventory and supports purchase orders, physical inventory, and transfers between sites. · fleet-maintenance.com, 8 Oct 2026
- Platforms
- The FAQ says its web version runs on any internet-connected device and lists Windows 10, 11, and Server 2016, 2019, and 2022 or higher for new Windows installations. · fleet-maintenance.com, 8 Oct 2026
- Preventive maintenance
- Preventive maintenance reminders can be generated from odometer readings, engine hours, or date intervals. · fleet-maintenance.com, 8 Oct 2026
- Purpose
- FleetSoft is a SaaS fleet maintenance platform for managing maintenance schedules, repairs, work orders, compliance, operating costs, and parts inventory across vehicles and assets. · fleet-maintenance.com, 8 Oct 2026
- Security
- Administrators can assign view, edit, add, and delete permissions by user or group, with site-specific access and customizable web roles that include API permissions. · fleet-maintenance.com, 8 Oct 2026
- Support
- FleetSoft says support includes toll-free phone and email assistance, maintenance releases, updates, and free major-version upgrades; the first year is required with software purchases and later renewals are optional. · fleet-maintenance.com, 8 Oct 2026
- Training
- FleetSoft offers training online, onsite, and at its Texas office. · fleet-maintenance.com, 8 Oct 2026
- Work orders
- Work orders track repairs, labor, and parts costs, and can include PM reminders. · fleet-maintenance.com, 8 Oct 2026