OLM

OLM is gym-management software built for martial arts academies that need attendance, billing and rank tracking in one system. It suits schools teaching multiple disciplines especially well; gyms should weigh its transaction charges against the appeal of free platform access.

Overview

OLM’s focus on martial arts shows in its support for separate rank records across disciplines and belt lineage that can follow a student between OLM gyms. That makes it a more specific fit for academies than a general studio-management product, but its own guidance points yoga and pilates studios toward Mindbody or Glofox instead.

Key features

Attendance and progression

Students can check in at a kiosk or by QR code, and staff get a live attendance feed. This gives a school a direct view of participation without limiting check-in to the front desk. AI Monitor flags attendance declines roughly 14 days before members stop coming and provides growth and retention summaries, which can help operators identify students to follow up with before disengagement becomes an exit.

Rank records can cover multiple disciplines for each member, while belt lineage can travel with them between OLM gyms. That is a practical advantage for schools offering several martial arts and students who move between affiliated locations.

Billing, member app and waivers

Each gym connects its own Stripe account through Stripe Connect Standard, and member payments go directly to that account. Stripe processing fees are charged separately by Stripe, and OLM says it cannot see card data. The white-labeled app for iOS and Android lets members check in, view schedules, sign waivers and manage subscriptions themselves, giving students a route to routine tasks without staff mediation.

Signed waiver PDFs are SHA-256 hashed, IP-verified and audit-locked, a set of controls aimed at preserving a verifiable record of signed forms. OLM lists Stripe, Resend, SendGrid, S3 and Clerk among its integrations.

Pricing

Platform access is free, billed at $0/month, with unlimited members and check-ins and all features and integrations. The trade-off is transaction charges: 2% per membership invoice with a $2 minimum, 3% on seminars, merchandise and drop-ins, and $0 on in-gym POS. Stripe processing fees are additional. The free plan avoids a recurring platform subscription, but the invoice fee and separate processing costs matter for gyms with substantial membership billing.

Done-for-you setup costs $499, paid once, billed $499 once, ever. It includes roster import, Stripe Connect setup, app branding and a founder onboarding call. The fee is waived if the gym is not live within 14 days of the onboarding call. For a school that wants help getting its roster and branded app in place, setup bundles concrete launch work; a gym comfortable handling that work itself can avoid the one-time charge.

The pricing page includes priority support. The contact page says the founder reads messages and usually replies the same business day.

Platforms

OLM is available on web, Android and iOS. Its white-labeled member app runs on iOS and Android, supporting check-in, schedules, waiver signing and subscription self-service.

Who it's for

OLM is best suited to martial arts academies, including BJJ, judo, muay thai, MMA, karate and kickboxing schools. Its multi-discipline rank records, attendance monitoring and member app make the strongest case for schools that want operational tools alongside martial-arts-specific progression tracking. Studios centered on yoga or pilates should look at products better suited to those businesses.

Pros and cons

Pros

• Separate rank records and transferable belt lineage suit members training across disciplines or OLM gyms.
• Unlimited members and check-ins on the free access plan avoid a platform subscription cap.
• Members can handle check-in, schedules, waivers and subscription tasks in the branded mobile app.
• Direct Stripe payouts and OLM's stated inability to see card data keep payment processing tied to each gym's own Stripe account.

Cons

• Free access still carries a 2% membership invoice charge with a $2 minimum and 3% fees on seminars, merchandise and drop-ins.
• Stripe processing fees are separate from OLM's transaction fees.
• The $499 one-time setup charge is material for a gym that wants roster import, Stripe setup, branding and onboarding handled for it.
• OLM is expressly tailored to martial arts, so yoga and pilates studios are a poorer fit.

Alternatives

Clubworx is worth considering for a small club that needs a free plan capped at 20 active members, with online booking, payments, email and SMS, self-check-in kiosk and attendance. Gym Admin offers a free Starter plan for up to 50 active students with billing, attendance and rank tracking plus student app access, making it a relevant option for schools that prefer a defined free-member limit.

Kozaru starts with a free plan after a 30-day trial for up to 20 active students, without its AI helper; texts require a card. Spoteca has a forever-free plan for up to 10 billable enrollments with all features and no credit card, while its Growth plan charges per billable enrollment. Those are alternatives for readers whose priority is a smaller free tier or enrollment-based pricing.

Sport School Manager offers an $89 a month School Plan with unlimited students, priority support, dedicated onboarding and a 90-day free trial. Kombat Evolve is a paid option with a €59 a month Starter plan for up to 100 active members, with VAT excluded.

DojoStack is another web-based freemium option for martial arts schools. GymMaster is a paid, broader gym-management alternative, with its Foundation plan at $89 a month for 100 current members and a 10% subscription discount for yearly payment; prices exclude tax.

For category browsing, see Martial Arts School Software and Gym Waiver Software.

Verdict

Choose OLM if you run a martial arts academy and want unlimited free platform access with discipline-aware ranks, attendance tools and a branded member app. Its main drawback is that free access is not fee-free: gyms processing regular membership invoices should compare the transaction charges and Stripe costs against alternatives before committing.