DojoStack

DojoStack is a web and iOS platform for martial arts schools, with a separate headquarters product for affiliations and governing organizations. It suits schools that want student administration and family access alongside lead management, communications, billing and retention tools. Its free Launch plan gives small schools a starting point, while the listed paid plans span a wide price range and include substantial differences in scale and features.

Overview

DojoStack brings school operations together around shared student and family records. Its coverage includes billing, CRM, communications, marketing, retention, schedules, reporting, websites and AI. The command center connects leads, conversations, payments and attendance to a school record, then surfaces a next action. That joined-up approach may suit schools that want follow-up and operations in one system; the broad feature set also means plan fit and price deserve close attention.

DojoGo gives students and families a portal for classes, check-ins, messages, belt progress, events and community. DojoStack HQ serves a different organizational need: headquarters, affiliations, governing organizations and sanctioning bodies can use it for member directories, rank records, reporting and data aggregation. HQ access is permission-based, and participating dojos retain control over sensitive school, family and financial information.

Key features

School administration and retention

Student and family management, membership billing, attendance and belt progression cover core school administration. CRM, lead management, campaigns and automated follow-ups extend the product into enrollment and retention. Growth adds the CRM and campaign tools to Launch, while Pro adds automation workflows, advanced analytics and staff permissions. Schools comparing plans should focus on which of those capabilities they actually need: the listed prices rise sharply between tiers.

AI and headquarters tools

The AI tier includes a voice front desk, lead qualification and an assistant with retention intelligence. Those features target schools seeking automated handling and insight around leads and retention, but the AI plan is priced well above the free entry tier. HQ adds organizational reporting and data aggregation; higher HQ configurations include predictive intelligence, custom reports and workflows, API access and custom integrations. Implementation and data migration are priced separately for HQ.

Pricing

Launch is free and aimed at new or small schools under 75 students. It includes student management, attendance, belt and rank tracking, a parent portal and basic reporting. It provides a useful entry point for core administration, but the plan does not include the CRM, campaigns and automated follow-ups identified with Growth.

Growth costs $991 a month and is aimed at schools with 75–200 students. It includes Launch plus CRM and lead management, email and SMS campaigns, and automated follow-ups. Pro costs $149 a month and is described for established schools with 200 or more students; it includes Growth, automation workflows, advanced analytics and staff permissions. The stated Growth price is higher than Pro, despite Pro's description that it includes Growth. That makes the published tier pricing difficult to reconcile, so schools should clarify the applicable price and plan structure before choosing either.

AI costs $299 a month and lists the AI voice front desk, lead qualification and retention assistant. The plan description does not say that it includes another tier's features, so schools should confirm what core tools come with it before treating it as a standalone plan.

For organizations, Founding Partner costs $1,500 a month under a three-year founding partnership and supports up to 3,000 active members. It includes a member directory, rank tracking, reporting, permission-based data aggregation and email support. Founding Partner Plus costs $1,750 a month under the same three-year term, includes Founding Partner, and adds organization and club communications, historical records, monthly AI-generated insights and priority support. DojoStack HQ costs $2,500 a month under a one-year standard agreement, with up to 3,000 active members, predictive organizational intelligence, custom reports and workflows, API access, custom integrations and dedicated support. HQ plans allow a temporary growth buffer up to 3,300 members and have quarterly usage reviews. Martial Arts Profile and Sensei AI are paid add-ons with external pricing. Revenue share applies only to tuition successfully processed through DojoStack Payments.

Platforms

DojoStack is available on the web and iOS. DojoGo provides the student and family portal experience; the listed platforms do not establish broader device coverage, so organizations with mixed device needs should confirm suitability for their community.

Who it's for

Launch is the clearest fit for a new or small martial arts school that needs attendance, student records, rank tracking and a parent portal without a subscription. Schools with 75–200 students may value Growth's enrollment and campaign tools, while established schools may need Pro's analytics, permissions and workflows—after resolving the mismatch between those plans' stated prices. The AI tier is for schools specifically seeking AI-led front desk and retention functions. HQ plans address affiliations and governing bodies managing records across participating dojos, with commitments and costs that suit organization-level needs rather than a single small school.

Pros and cons

• Pros: Launch covers core student administration and parent access at no cost, giving smaller schools a practical starting point.
• Pros: The school product connects records with leads, conversations, payments and attendance, supporting a coordinated view of school activity.
• Pros: DojoGo brings classes, check-ins, messages and belt progress into a student and family portal.
• Pros: HQ combines organizational records and reporting with permission-based access, API access and custom integrations in its top plan.
• Cons: Growth's $991.00 USD monthly price exceeds Pro's $149.00 USD monthly price, even though Pro says it includes Growth; that makes the plan ladder hard to evaluate.
• Cons: HQ carries one- or three-year partnership terms, separate implementation and migration charges, and member capacity reviews, which add commitment and planning requirements.
• Cons: AI and paid add-ons can raise costs beyond the free starting point, and the listed AI plan does not spell out its core school feature bundle.

Alternatives

For a broader comparison of category options, see Martial Arts School Software.

• Clubworx is worth considering if a free plan capped at 20 active members, one website, booking, payments and check-in tools fits a very small club; it also has a free trial and Android support.
• Gym Admin may suit schools seeking a free plan for up to 50 active students with billing, attendance, rank tracking and student app access; it supports Android and macOS as well as iOS and web.
• OLM is an option for schools that prefer free platform access with transaction-based charges, including 2% per membership invoice and 3% on seminars, merchandise and drop-ins.
• Kozaru may fit a web-only school looking for a free plan after a 30-day trial, with a 20-student cap and no AI helper on that tier.
• Spoteca offers a free plan for up to 10 billable enrollments with all features, which may suit a small operation whose enrollment count stays within that limit.
• Sport School Manager has an $89.00 USD monthly School Plan with unlimited students, onboarding and a 90-day free trial, which may suit a school prioritizing those terms.
• Kombat Evolve is a paid alternative with a €59 monthly Starter plan for up to 100 active members and broader listed platform coverage.
• GymMaster is a paid option with a $89.00 USD monthly Foundation plan for 100 current members and Android, iOS, web and API support.

Verdict

DojoStack is a strong candidate for martial arts schools that want student administration, family access and enrollment follow-up under one roof, and for organizations that need permissioned records across participating dojos. Its free Launch plan makes the school product approachable for small operators. The main reason to look elsewhere is the confusing Growth and Pro pricing relationship, compounded by costly higher tiers and long HQ commitments. Small schools can start with Launch; larger schools and organizations should compare the full plan terms and confirm pricing before committing.