MileIQ

Overview

MileIQ is mileage-tracking software for people who need business-drive records for tax deductions or reimbursements, as well as teams reviewing employee mileage. It suits users who want automatic trip capture and a route to shareable reports, rather than live oversight of drivers.

Key features

Drivers can classify drives as business or personal with a swipe; Work Hours, Named Locations and Frequent Drives provide additional ways to sort recurring trips. That gives individuals and teams some flexibility in handling routine journeys, but accurate reports still depend on business drives being correctly identified.

A tap submits a mileage report that includes business drives. Drivers can also export reports as PDF or CSV and email them to a manager, accountant or themselves. For an individual, that creates a direct path from mileage records to a shareable report. Teams can review reports in a web dashboard; Teams Pro adds drive approval and rejection, supporting a more formal review process.

MileIQ says it does not sell user data and that administrators see only drives submitted in mileage reports. It stores drive data for up to seven years for mileage records in case of an IRS audit. It does not offer live location tracking, so it is not the choice for businesses that need to monitor fleet positions in real time.

Pricing

The free plan costs nothing and includes automatic mileage tracking, auto-generated reports and 40 free drives every month. It is a useful way to try the individual workflow, but the monthly drive cap may not suit people who drive frequently for work.

Paid plans are billed monthly. Teams Lite is $8 a month per user, with automatic mileage tracking, driver management and streamlined billing. It fits teams that need to manage drivers but do not need the reporting dashboard and review tools in the next tier. Teams costs $9 a month per user and adds a dashboard for submitting and reviewing reports, making it the more relevant step up for teams that need an organized reporting process.

Teams Pro is $10 a month per user. It includes the dashboard, drive approval and rejection, commute mileage deduction, Team Locations, multiple admins and custom rates. It is the strongest fit for teams with specific review and rate-setting needs; the extra capabilities are less compelling for an individual tracking their own mileage. The Teams Pro page offers a 30-day free trial with no credit card required.

Unlimited costs $13.99 a month, billed monthly, and includes unlimited drives, automatic tracking and auto-generated reports. It suits individuals whose drive volume exceeds the free allowance.

Platforms

MileIQ is available on Android, iOS and the web. The mobile apps suit drivers capturing mileage on the move, while the web dashboard gives teams a place to review reports.

Who it's for

MileIQ is a practical match for individuals documenting mileage for tax deductions or reimbursements, and for organizations that need employees to submit mileage for review. Its reporting and export options serve record-keeping; the absence of live tracking rules it out for fleet managers whose priority is seeing current vehicle locations.

Pros and cons

• Pros: Automatic tracking, several drive-classification methods and PDF or CSV exports connect trip capture to records people can share.
• Pros: Teams can review submitted reports, and Teams Pro adds approval and rejection, multiple admins and custom rates for a more managed workflow.
• Pros: The free plan offers automatic tracking and reports, while a 30-day Teams Pro trial has no credit-card requirement.
• Cons: The free plan stops at 40 drives per month, limiting its usefulness for frequent work driving.
• Cons: MileIQ does not provide live driver-location tracking, so it cannot serve as a real-time fleet monitoring tool.
• Cons: The individual Unlimited plan and team tiers serve different needs; readers should match the plan to whether they need personal tracking or employee oversight.

Alternatives

Compare mileage tracking software if you want to consider a broader set of options. Choose Expensify instead if you want mileage tracking within a free expense-reporting plan that also includes receipt scanning, categories and tags. Driversnote is another freemium mileage option, with Pro and Teams plans at $11 a month and features including unlimited trips and reports on Pro. Consider Everlance if a free plan with 30 automatically detected trips per month per user and unlimited manual tracking better matches your needs. Hurdlr offers a free plan with semi-automatic mileage tracking, manual finance tracking, real-time tax estimates and report exports. TripLog has a free Basic plan with unlimited automatic GPS mileage tracking and basic expense management. Brex is an alternative to consider for card and expense management. MileLog offers a free plan with automatic drive detection, basic classification and CSV export, capped at 15 free cloud trips per month. MyCarTracks is another mileage and vehicle-tracking alternative.

Verdict

Choose MileIQ if you want automatic mileage capture that leads to tax or reimbursement reports, or if your team needs a defined process for reviewing employee drives. The clearest reason to look elsewhere is the 40-drive free limit or a need for live location tracking; MileIQ documents mileage, but it does not show where drivers are in real time.