Driversnote

Overview

Driversnote is mileage-tracking software for people and organizations that document business driving for reimbursement or tax deductions. It suits drivers who want automatic trip capture and exportable reports, and teams that need a process for reviewing submitted mileage.

Its strongest case is combining trip logging with business-personal classification and reports that can be saved or sent; the main compromise is the Free plan’s 15-trip monthly reporting cap.

Key features

Phone motion detection automatically logs trips, which can reduce the need to start a record manually. Drivers can classify each trip as business or personal, or add work hours to enable automatic classification. An optional Bluetooth iBeacon can start and stop tracking when a driver enters or leaves the vehicle, offering another way to trigger capture.

Users can create reports in the app, send them through it, or save them as PDF or Excel files. Reimbursement rates, vehicle profiles, and expense export support mileage record-keeping. Accounting integrations are available with Wave in Canada and the U.S. and Dinero in Denmark, so organizations using other accounting tools may need to handle report files separately.

Teams adds report collection, review and approval, tags, notes, reminders, custom rates, and audit tools. Managers see only submitted trips, and personal details can be censored in team reports. Driversnote says it records location only while users are driving and that users own their trip data. Its privacy policy describes safeguards and identifies Google Cloud as a hosting sub-processor.

Pricing

Driversnote uses a freemium model, with paid plans from 11 USD per user per month. The Free plan has no published price and allows reports for up to 15 trips per month; it includes iOS, Android, and web access. That cap may suit occasional business drivers, but is restrictive for regular mileage documentation.

Pro costs $11 a month and includes unlimited trips and reports, edit log, public API, and a free iBeacon with a yearly subscription. It is the clearest fit for an individual who has outgrown the Free cap and wants an editable record and API access.

Teams costs $11 a month for teams of 2–10 users. It includes unlimited trips and reports, admin report collection and validation, public API, and a free iBeacon with a yearly subscription. Its review controls make it more suitable than Pro when a manager needs to validate employees’ mileage.

Teams + has custom pricing for organizations with 11 or more users. It includes unlimited trips and reports, SSO, public API, tailored onboarding, and a dedicated Customer Success Manager. Subscription plans allow unlimited trips and reports, unlike Free. The pricing page lists 24/7 support for Free, Pro, and Teams; Teams + adds dedicated customer success support.

Platforms

Driversnote is available on Android, iOS, and the web, and offers an API. That combination covers mobile trip capture and browser-based reporting, with API access included in the paid plans described above.

Who it's for

Driversnote is a strong fit for individuals who regularly need business-mileage records and for small teams that need submitted trips reviewed before reporting. Its privacy controls may matter to organizations that want managers to see submitted trips without exposing personal details in team reports. Occasional drivers can start with Free, but should consider a paid plan if they routinely exceed 15 reportable trips a month.

It is less compelling for organizations that depend on accounting integrations beyond Wave in Canada and the U.S. or Dinero in Denmark, or for groups above 10 users that do not need Teams +’s SSO and onboarding package.

Pros and cons

• Pros: Automatic trip logging and optional iBeacon capture reduce reliance on manual trip starts.
• Pros: PDF and Excel reports, app-based sending, and business-personal classification support common mileage documentation workflows.
• Pros: Teams provides review and approval controls, while managers see only submitted trips and can censor personal details in team reports.
• Cons: Free reporting is capped at 15 trips per month, limiting its usefulness for frequent business drivers.
• Cons: Accounting integrations cover Wave in Canada and the U.S. and Dinero in Denmark, rather than a broad set of tools.
• Cons: Teams is scoped to 2–10 users; organizations with 11 or more need custom-priced Teams +.

Alternatives

Consider Mileage Tracking Software to compare other mileage-tracking options. Expensify is worth considering if you want receipt scanning alongside mileage tracking and expense reports on a free plan. Everlance may suit drivers who want 30 automatically detected trips per month per user on its free Basic plan, plus unlimited manual trip tracking.

Hurdlr is an alternative with unlimited semi-automatic mileage tracking and real-time tax estimates on its Free plan. MileIQ offers automatic mileage tracking and auto-generated reports, with 40 free drives each month. TripLog may suit users looking for unlimited automatic GPS mileage tracking and basic expense management on a free plan.

Brex is another freemium option. MileLog offers automatic drive detection, basic classification, and CSV export, with up to 15 free cloud trips per month. MyCarTracks is another freemium alternative.

Verdict

Choose Driversnote if you need automatic business-mileage capture, exportable reports, and—on Teams—a defined review and approval workflow. Its strongest limitation is the Free plan’s 15-trip cap; regular drivers will need a paid plan, while organizations outside the 2–10-user Teams range should weigh the custom-priced Teams + tier against their need for SSO and dedicated onboarding.