Cafmy

Overview

Cafmy is a property and facilities operations platform for owners, facility managers, technicians and tenants. It is best suited to organizations that want maintenance, asset records, inspections, energy tracking and tenant services in one system. Its breadth is the main draw; custom pricing means buyers should first confirm the fit and cost through a tailored walkthrough.

Key features

Work orders cover breakdowns, planned preventive maintenance and additional work, with four priority levels and SLA timers of 4, 8, 24 and 72 hours. Those controls give teams a way to organize response expectations, although the preset timer intervals may not match every organization's service commitments.

The asset registry supports more than 50 attributes per asset, condition scoring, QR code generation, CSV import and export, and checklists linked to assets. This is a more useful foundation for detailed field records than a basic inventory, particularly when inspection results need to stay connected to specific equipment.

Inspections include daily technical and security patrols, reusable checklists, photo and video capture, and preventive schedules ranging from daily to annual. Cafmy also tracks third-party and specialist contractor inspections, authority approvals and overdue alerts, with branded CSV and PDF exports. That makes it relevant to teams coordinating recurring maintenance and compliance tasks, while organizations should check that its workflows suit their own approval processes.

Energy tools track electricity, water and gas meters, aggregate monthly consumption and forecast two months ahead. Cafmy also identifies equipment health scoring, SLA breach prediction and attendance anomaly detection as AI features. These could help teams spot operational patterns, but the platform's stated capabilities alone do not establish how accurate or actionable its predictions will be.

The tenant app handles maintenance and hazard requests, visitor pre-registration, notices, document access, service-charge payments, late-payment fines, payment history and feedback on completed jobs. This can centralize common tenant interactions alongside facilities work. Technician mobile access works offline and syncs when connectivity returns, a practical advantage for field staff in areas with unreliable coverage. Both technician and tenant apps are included with every plan.

White-label, multi-company deployments, data isolation and module-level role-based access control make Cafmy a possible fit for operators managing multiple entities. Firebase Cloud Messaging supports real-time push notifications.

Pricing

Cafmy is paid software with custom pricing. There are no published plan tiers, seat counts or quotas to compare, so buyers should request a tailored walkthrough and confirm which modules, users and deployment requirements are covered by a quote. The company says its team will respond within one business day. The technician and tenant mobile apps are included with every plan, but the price and plan boundaries remain matters to settle directly.

Platforms

Cafmy supports web, Android and iOS. Offline work is specifically stated for the technician mobile app, which syncs after connectivity returns.

Who it's for

Cafmy is aimed at property owners and facility managers who need one system for building operations and tenant services, with technicians using mobile work orders and inspections. Its asset detail, compliance tracking and multi-company controls may suit organizations with several sites or operating entities. It is less compelling for buyers seeking a clearly priced self-service plan or a narrowly focused maintenance tool, since Cafmy uses custom pricing and combines a broad set of functions.

Pros and cons

• Broad operational coverage: Property and facility management, tenant services, assets, inspections and energy tracking share one platform, reducing the need to evaluate each as a separate system.
• Field-ready maintenance tools: Offline technician access, QR-enabled asset records and photo or video inspection capture support work away from a desk.
• Useful compliance scope: Contractor inspections, authority approvals and overdue alerts add tracking beyond routine work orders.
• Pricing requires a sales step: Custom pricing prevents direct comparison of plan costs and limits before requesting a walkthrough.
• AI claims need buyer validation: Forecasting and prediction features are described, but their practical performance is not established by the stated capabilities.

Alternatives

openMAINT is the better place to start for teams seeking a free, self-hosted option with space and asset inventory, facility management, logistics and economic management. Fiix offers a free plan with limited users, 25 active preventive maintenance tasks, unlimited service requests and work orders, downtime tracking, asset management and mobile access; choose it when a defined free maintenance tier matters more than Cafmy's combined tenant and property scope.

MaintainX has a free Basic plan with unlimited work orders, procedures and requester users, making it worth comparing for teams prioritizing those work-order basics. EMS Academic Scheduling is another paid option for readers who want to compare a product specifically named for academic scheduling.

Facilio is a paid alternative whose Standard plan covers work orders, service requests, preventive maintenance, mobile field access, reports and dashboards, and core asset and workflow configuration. FacTech Kaizen is another paid facilities option to consider; it offers a free trial.

MPACT CMMS may suit buyers who prefer a per-user maintenance plan: its Professional plan is $29 a month, billed annually. Planon is a paid alternative with a free trial.

Verdict

Cafmy is a strong candidate for property and facilities organizations that want maintenance, inspections, asset management and tenant-facing services connected in one platform, particularly when technicians need offline access. Its broad coverage and multi-company controls are the chief reasons to consider it. Look elsewhere if transparent plan pricing or a free entry point is essential; otherwise, request a walkthrough and confirm the fit of the workflows and quote before committing.