Boardmix

Boardmix is a shared whiteboard for visual planning, diagrams, and team discussion. It is best suited to teams that want those workflows alongside AI tools in one workspace. Its free plan is useful for trying the basics, but the three-board limit makes it a narrow long-term fit for active teams.

Overview

The product combines an open-ended canvas with structured diagramming, collaboration, and presentation features. That breadth makes it relevant to project, sales, marketing, IT, and UX or design teams that need a shared place to develop and discuss ideas. Its AI features extend the workspace, but teams should weigh their value against the possibility that reference images or original documents may be sent to AI models when those tools are used.

Key features

Visual work and collaboration

An infinite canvas, mind maps, flowcharts, and smart formatting support both exploratory brainstorming and more structured planning. Presentation mode lets teams share board work in a presentation format, while chat, mentions, comments, and emojis keep discussion connected to shared boards. Guest collaboration and voting tools add options for involving people in group work and feedback.

Imports and exports cover PDF, PNG, JPG, Word, Excel, JSON, CSV, Xmind, Visio, and BDX. That range is useful when work needs to move between the board and common document, image, spreadsheet, or diagram formats. An SDK supports custom integrations; Google Drive API data use follows Google's User Data Policy, including its Limited Use requirements.

AI, deployment, and support

AI assistance includes art, presentations, mind maps, flowcharts, chat, and writing. These tools may help teams create or develop board content, but use involves a data-handling trade-off: reference images or original documents may be sent to AI models for processing. Boardmix says it uses reasonable administrative, technical, and physical security controls for personal information.

Organizations can deploy Boardmix as a single node or cluster in intranet, private-cloud, or public-cloud environments. Enterprise organizations can apply for a free trial, subject to application review. FAQs, user guides, video tutorials, email, Discord, and Telegram provide support channels.

Pricing

Boardmix has a free plan, a free trial, and paid subscriptions. The free plan costs nothing and requires no credit card. It includes one team workspace, three editable boards, 100 objects per board, 1 GB storage, standard-definition export, and 10 version-history records. That is enough to explore a small set of boards, but the caps restrict teams with multiple ongoing projects.

Starter costs $5 a month per member when billed annually, or $12 billed monthly. It adds one Professional team workspace, unlimited boards, objects, and projects, unlimited visitors with editing rights, 10 GB storage per seat, and 100 version-history records. This is the practical step up for teams outgrowing the free board and object caps; the monthly option costs more than the annual rate.

AI Starter costs $10 a month per member billed annually, or $15.9 billed monthly. It includes everything in Starter plus AI tools and 5,000 total AI credits per seat per month. Choose it when AI assistance is worth the added cost and credit quota; Starter is the more economical fit for teams that do not need AI features.

AI Business costs $20 a month per member billed annually, or $29.9 billed monthly. It includes everything in AI Starter, 20 GB storage per seat, and 10,000 total AI credits per seat per month. The larger storage and credit allowances suit heavier use, while teams that can work within AI Starter's limits need not pay for the increase.

Four lifetime plans are one-time purchases with no renewal: Lifetime Plan 1 is $99, paid once for one team member, 10 GB team workspace capacity, unlimited editable boards, 10,000 total AI credits, and future upgrades. Lifetime Plan 2 is $399, paid once for five members, 50 GB, unlimited boards, 50,000 credits, and future upgrades. Lifetime Plan 3 is $699, paid once for 10 members, 100 GB, unlimited boards, 100,000 credits, and future upgrades. Lifetime Plan 4 is $999, paid once for 20 members, 200 GB, unlimited boards, 200,000 credits, and future upgrades. These fixed team sizes and workspace capacities make the lifetime options most relevant to groups whose needs fit those limits.

Enterprise / Private has custom pricing. It includes unlimited Professional team workspaces, enterprise member management, advanced permission controls, a dedicated customer success manager, and OIDC SSO. It is aimed at organizations that need those management and deployment options rather than an individual or small team plan.

Platforms

Boardmix supports Android, iOS, macOS, Windows, and web, as well as API and self-hosted options. The combination of web and desktop or mobile platforms suits teams working across devices; self-hosting and API access are relevant to organizations with deployment or integration needs.

Who it's for

Boardmix is a strong candidate for teams that combine visual planning and diagramming with collaborative discussion, especially when presentation mode, broad import and export formats, or custom integration support matters. Small teams can start on the free plan, but its board and storage limits make it better for evaluation or modest use than an expanding project portfolio. Teams with strict requirements around AI data handling should consider whether sending reference images or source documents to AI models is acceptable.

Pros and cons

• Pros: An infinite canvas, mind maps, flowcharts, and presentation mode bring several visual planning tasks into one workspace.
• Pros: Mentions, comments, emojis, chat, guest collaboration, and voting support shared work and feedback.
• Pros: Broad import and export formats and an SDK provide ways to move content and build custom integrations.
• Pros: Self-hosted deployment options and an Enterprise / Private plan address organizational deployment and access-management needs.
• Cons: The free plan's three editable boards, 100 objects per board, 1 GB storage, and 10 history records constrain sustained team use.
• Cons: AI plans add per-seat cost and monthly credit quotas, and AI processing may send reference images or original documents to models.
• Cons: Annual billing is cheaper than monthly billing on subscription plans, so teams preferring monthly payment pay a higher stated rate.

Alternatives

For a broader comparison, browse Online Whiteboard Tools, AI Whiteboard Software, or Collaborative Whiteboard Software.

• Webex App is worth considering when meetings are central: its free plan supports unlimited meetings up to 40 minutes and 100 attendees per meeting.
• FigJam suits readers who want a free starting point with three editable files and unlimited collaborators, or a $3 a month Professional Collab seat.
• Milanote is a fit for people who prefer a free plan with unlimited shared boards, accepting limits of 100 notes, images, or links and 10 file uploads.
• Miro offers a free plan with three editable boards, 7,000+ templates, and 250+ integrations; consider it when that template and integration set is the priority.
• MURAL may suit teams that value unlimited murals with three editable at a time, unlimited members, and unlimited view-only visitors on its free plan.
• Collaboard is an alternative with a free plan of three whiteboards, five participants per board, core whiteboard features, and 200+ templates; it also offers self-hosted deployment.
• Conceptboard has a free plan with three active boards, 100 objects per board, and 250 MB storage; consider it if that smaller storage allowance is sufficient.
• Creately is another option for readers comparing visual collaboration software.

Verdict

Choose Boardmix if your team wants diagramming, shared visual planning, and discussion in one workspace, with AI assistance or self-hosting as useful additions. The free plan is a sensible starting point, but teams that need more than three editable boards must move to a paid tier. Look elsewhere if its AI data handling is a concern or if its free-plan limits do not fit your workload.