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Collaboard
What Collaboard is
Collaboard is an online whiteboard for teams, companies, public administrations and educational institutions. It supports visual collaboration for meetings, workshops, teaching, planning and brainstorming. Participants can add sticky notes, mind maps, drawings, shapes, documents, multimedia, tables and comments, then export boards. The site advertises more than 250 templates for activities such as workshops, retrospectives, project planning, customer journeys, SWOT analyses and Kanban boards. Facilitation features include voting and ratings, a timer, pinning and locking, hiding content, presentation and focus modes, and quick links.
Collaboard connects with Jira, Pexip, Microsoft Teams, Nextcloud, Cisco Webex and Rocket.Chat. A public API supports custom integrations, while Advanced and Enterprise include an MCP Server beta for AI-assisted whiteboards. Cloud hosting is available in the Netherlands, Switzerland and Germany; Enterprise also offers on-premises or private cloud deployment. Security features include TLS connections, 256-bit AES encryption for stored content, SSO, SAML, OAuth2, optional two-factor authentication, board passwords, roles and sharing permissions. Collaboard describes itself as GDPR-compliant, with data processing available within Europe or Switzerland. It is optimized for desktop and also has a mobile web version.
Who it suits
Collaboard suits teams and educators who need a shared visual space for workshops, meetings, planning or teaching. Its hosting choices, access controls and security features may also suit organizations with high security requirements.
What it does well
- More than 250 templates cover workshops, retrospectives and planning.
- Voting, ratings, timers and presentation tools support facilitated sessions.
- Integrates with Jira, Microsoft Teams, Nextcloud and other listed services.
- Cloud hosting choices include the Netherlands, Switzerland and Germany.
- Enterprise offers on-premises or private cloud deployment.
What to know first
- The Free plan is limited to three whiteboards and five participants per board.
- Free plan uploads are limited to 15 MB for documents and 20 MB for multimedia.
- Collaboard is optimized for desktop; mobile access is through the web version.
Limits
The Free plan allows three whiteboards and five participants per board. Its comparison lists upload limits of 15 MB for documents and 20 MB for images, audio and video.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Free forever · 3 whiteboards · 5 participants per board · core whiteboard features · 200+ templates | Free |
| Advanced | billed yearly · Unlimited participants and guest editors · workshop facilitation tools · custom templates · MCP Server beta · hosting choice of Netherlands, Switzerland or Germany | $11.50 a year |
| Basic | billed yearly · Unlimited whiteboards · 50 participants per board · up to 20 guest editors · uploads up to 120 MB · board export | $6 a year |
| Enterprise | Contact sales · Self-hosting · SSO · SCIM/LDAP · audit logs · individual APIs and integrations · dedicated customer success management | On request |
As collaboard.app lists them, read 3 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Collaboard website.
- Choose the Free plan or review the paid plans.
- Start a free trial if you want to try the product before choosing a plan.
- Use Collaboard on the web or its listed Android, iOS or Windows platforms.
Verdict
Choose Collaboard for facilitated visual collaboration, especially when templates, board controls or hosting choices matter. The Free plan has limits on boards, participants and upload sizes; larger teams can consider paid plans, listed as starting at €5/user/mo.
Questions
Does Collaboard have a free plan?
Yes. The Free plan is listed as free and is free forever. It allows three whiteboards and five participants per board.
How much do the paid plans cost?
The pricing note says paid plans start at €5/user/mo. The plan list also gives Basic as $6 a year and Advanced as $11.50 a year; Enterprise pricing is available by contacting sales.
Which platforms does Collaboard support?
The listed platforms are Android, API, iOS, self-hosted, web and Windows. Collaboard also says it is optimized for desktop and provides a mobile web version.
What integrations does Collaboard offer?
The integrations page describes Jira, Pexip, Microsoft Teams, Nextcloud, Cisco Webex and Rocket.Chat integrations. A public API is listed for custom integrations.
Can Collaboard be self-hosted?
Enterprise offers self-hosting, on-premises or private cloud deployment. Cloud hosting choices include the Netherlands, Switzerland and Germany.
What security features does Collaboard list?
It lists TLS connections, 256-bit AES encryption for stored content, SSO, SAML, OAuth2, optional two-factor authentication, board passwords, roles and sharing permissions.
Facts from Collaboard's own pages
- Access controls
- Collaboard supports SSO, SAML, OAuth2 and optional two-factor authentication, as well as board passwords, roles and sharing permissions. · collaboard.app, 3 Oct 2026
- API and AI
- The pricing page lists a public API for custom integrations and an MCP Server beta for AI-assisted whiteboards in Advanced and Enterprise. · collaboard.app, 3 Oct 2026
- Compliance
- The company describes Collaboard as GDPR-compliant and says data processing can be kept within Europe or Switzerland. · collaboard.app, 3 Oct 2026
- Facilitation
- Facilitation tools include voting and ratings, a timer, pinning and locking, hiding content, presentation mode, focus mode and quick links. · collaboard.app, 3 Oct 2026
- Founded
- 1981 · collaboard.app, 28 Sept 2026
- Free plan limits
- The free plan allows up to three whiteboards and five participants per board; the pricing comparison lists 15 MB for document uploads and 20 MB for images, audio and video. · collaboard.app, 3 Oct 2026
- Headquarters
- Bonstetten, Switzerland · collaboard.app, 28 Sept 2026
- Hosting
- Cloud hosting options include the Netherlands, Switzerland and Germany, and Enterprise offers on-premises or private cloud deployment. · collaboard.app, 3 Oct 2026
- Integrations
- The integrations page describes Jira, Pexip, Microsoft Teams, Nextcloud, Cisco Webex and Rocket.Chat integrations. · collaboard.app, 3 Oct 2026
- Intended users
- The company describes Collaboard as intended for teams, companies, public administrations and educational institutions, including organizations with high security requirements. · collaboard.app, 3 Oct 2026
- Mobile use
- Collaboard says it is optimized for desktop and offers a mobile web version for phones, tablets and other mobile devices. · collaboard.app, 3 Oct 2026
- Product
- Collaboard is an online whiteboard for visual collaboration, meetings, workshops, teaching, planning and brainstorming. · collaboard.app, 3 Oct 2026
- Security
- The security page states that data is protected in transit with TLS connections and stored content uses 256-bit AES encryption. · collaboard.app, 3 Oct 2026
- Support
- Enterprise includes premium customer support with dedicated Customer Success Management. · collaboard.app, 3 Oct 2026
- Templates
- The site advertises over 250 templates for workshops, brainstorming, retrospectives, project planning, customer journeys, SWOT analyses and Kanban boards. · collaboard.app, 3 Oct 2026
- Whiteboard tools
- The whiteboard includes sticky notes, mind maps, drawing tools, shapes, documents, multimedia, tables, comments and board exports. · collaboard.app, 3 Oct 2026
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