No. 17 of 42 ·Employee Scheduling Software

WhenToWork

Name: WhenToWork
Price: 38 USD

Web · Windows · Mac · Android · iPhone · paid plans from $22.75/mo

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Freedom report

Two barsScore 5.3

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely5 of 6 device platforms
DocumentedPlans, terms and facts published

WhenToWork is ranked #17 of 42 in employee scheduling software on Freedom251. It runs on Android, iOS, macOS, Web, Windows. There is no free plan. A free trial is offered. Paid plans start at $22.75/mo.

WhenToWork plans and pricing

All plans

WhenToWork subscription — up to 10 employees, 1 month $38/mo 1 MONTH up to 10 employees · includes all features · access for managers and employees via computer or mobile device whentowork.com · 8 Oct 2026

WhenToWork subscription — up to 10 employees, 3 months $100 once 3 MONTHS up to 10 employees · includes all features · access for managers and employees via computer or mobile device whentowork.com · 8 Oct 2026

WhenToWork subscription — up to 10 employees, 6 months $164 once 6 MONTHS up to 10 employees · includes all features · access for managers and employees via computer or mobile device whentowork.com · 8 Oct 2026

WhenToWork subscription — up to 10 employees, 1 year $273/yr 1 YEAR up to 10 employees · includes all features · access for managers and employees via computer or mobile device whentowork.com · 8 Oct 2026

Compared on employee scheduling software

Free plan: No
Employee limit: 10 employees
Auto-scheduling: Yes
Availability collection: Yes
Time-off management: Yes
Open-shift management: Yes
Shift swaps: Yes
Mobile apps: Yes

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The record

Product: WhenToWork is online employee scheduling software for creating and updating team work schedules.
AutoFill: AutoFill builds schedules using employee availability, preferences, and skills, with the aim of avoiding conflicts.
Schedule tools: Managers can use drag-and-drop scheduling, templates, shift limits, overtime checks, and schedule tracking.
Employee self-service: Employees can request time off, trade shifts, and claim open shifts, subject to manager controls.
Views and locations: The service offers 12 schedule views and supports viewing schedules across locations and departments.
Notifications: The service sends schedule updates and notifications by email, text, and mobile app.
Calendar and data exports: Managers can export schedule data for other programs and send schedules to Google Calendar and Outlook.
Integration limitation: The company says it does not directly connect to customer software or networks and does not offer an API or bidirectional queries.
Security: The privacy policy says accounts are password-protected, data transmissions use industry-standard SSL encryption, and payment card details are handled by a third-party processor.
Support: The company provides support by email at [email protected] and says it usually responds within minutes.
Notable limit: WhenToWork does not provide a time clock, though it says schedule data can be exported for time clock and payroll programs.
Intended users: The company describes WhenToWork as scheduling software for teams including universities, libraries, government departments, clinics, parks, and seasonal businesses.
Company: WhenToWork says it was founded in 2000 and is now part of TCP.
Founded: 2000
Price from: $22.75/mo

Where it ranks on Freedom251

Best Employee Scheduling Software in 2026#17 of 42

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Sources

whentowork.com/company.htm· checked 8 Oct 2026
whentowork.com/employee-scheduling-features.htm· checked 8 Oct 2026
www3.whentowork.com/employee-scheduling-features.htm· checked 8 Oct 2026
whentowork.com/whentoworkincsecurity.pdf· checked 8 Oct 2026
whentowork.com/privacy.pdf· checked 8 Oct 2026
whentowork.com/contact.htm· checked 8 Oct 2026
www3.whentowork.com/faq.htm· checked 8 Oct 2026
whentowork.com· checked 8 Oct 2026
whentowork.com· checked 28 Sept 2026
whentowork.com/pricing.htm· checked 8 Oct 2026